MTC Meeting Minutes 01-26-10 Print E-mail

 Montville Township Committee Regular Meeting

Tuesday, January 26, 2010, 8:00 p.m.

Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey

 

8:00 p.m. – Statement of Open Public Meetings Act Compliance read by Chairman James Sandham, Jr.:  “As required by the Open Public Meetings Act, adequate Notice of this meeting has been provided which Notice specified the time and place of the meeting to the extent known at that time. The Notice was posted on the bulletin board at the Municipal Building, mailed to The Daily Record, The Star Ledger, and The Citizen as well as other newspapers and it was placed on file in the Township Clerk’s office. This meeting has been properly noticed to the public in accordance with the Open Public Meetings Act.”

 

Roll call Township Committee:

 

Present:          Committeeman Don Kostka

                        Committeewoman Deborah Nielson

                        Chairman James Sandham, Jr.

 

Absent:            Committeeman Art Daughtry

                        Committeeman Tim Braden

 

Also present:   Frank Bastone, Township Administrator

Frances Vanderhoof, Director of Finance

Anthony Barile, Township Engineer

Adam Brewer, Management Specialist

Thomas Mazzaccaro, DPW/Water & Sewer Director

Martin Murphy, Township Attorney

Gertrude Atkinson, Township Clerk

 

Prayer and Pledge of Allegiance led by Committeewoman Nielson.

 

PUBLIC HEARINGS ON ORDINANCES FOR FINAL ADOPTION:

 

NO. 1 – ORDINANCE NO. 2010-01 CHANGING THE NAME OF KOKORA STREET TO KOKORA AVENUE:

 

Chairman Sandham opened the public hearing.  Hearing no comments, Chairman Sandham closed the public hearing.  Motion:  Nielson.  Second:  Kostka.  All in favor except Daughtry and Braden - absent.  Motion approved.

 

Motion to adopt ordinance:  Nielson.  Second:  Kostka.  Roll call vote – Daughtry, absent; Kostka, yes; Nielson, yes; Braden, absent; Sandham, yes.  Ordinance adopted.

 

NO. 2 – ORDINANCE NO. 2010-02 AUTHORIZING A LEASE OF REAL PROPERTY OWNED BY THE TOWNSHIP OF MONTVILLE TO THE MONTVILLE SOCCER ASSOCIATION – COMMUNITY PARK FIELD HOUSE CONCESSION STAND:

 

Chairman Sandham opened the public hearing.  Hearing no comments, Chairman Sandham closed the public hearing.  Motion:  Nielson.  Second:  Kostka.  All in favor except Daughtry and Braden - absent.  Motion approved.

 

Motion to adopt ordinance:  Nielson.  Second:  Kostka.  Roll call vote – Daughtry, absent; Kostka, yes; Nielson, yes; Braden, absent; Sandham, yes.  Ordinance adopted.

 

NO. 3 – REFUNDING BOND ORDINANCE NO. 2010-03 OF THE TOWNSHIP OF MONTVILLE, IN THE COUNTY OF MORRIS, STATE OF NEW JERSEY, PROVIDING FOR THE ADVANCE REFUNDING OF CERTAIN OPEN SPACE BONDS, SERIES 2002, APPROPRIATING $5,240,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $5,240,000 OPEN SPACE REFUNDING BONDS OF THE TOWNSHIP FOR FINANCING THE COST THEREOF:

 

Committeeman Daughtry present at this time via telephone conference call.

 

Chairman Sandham opened the public hearing.  Hearing no comments, Chairman Sandham closed the public hearing.  Motion:  Daughtry.  Second:  Nielson.  All in favor except Braden - absent.  Motion approved.

 

Motion to adopt ordinance:  Nielson.  Second:  Kostka.  Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, absent; Sandham, yes.  Ordinance adopted.

 

NO. 4 – REFUNDING BOND ORDINANCE NO. 2010-04 OF THE TOWNSHIP OF MONTVILLE, IN THE COUNTY OF MORRIS, STATE OF NEW JERSEY, PROVIDING FOR THE ADVANCE REFUNDING OF CERTAIN GENERAL IMPROVEMENT BONDS, SERIES 2002, APPROPRIATING $2,300,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $2,300,000 GENERAL IMPROVEMENT REFUNDING BONDS OF THE TOWNSHIP OF FOR FINANCING PART OF THE COST THEREOF:

 

Chairman Sandham opened the public hearing.  Hearing no comments, Chairman Sandham closed the public hearing.  Motion:  Daughtry.  Second:  Kostka.  All in favor except Braden - absent.  Motion approved.

 

Motion to adopt ordinance:  Nielson.  Second:  Kostka.  Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, absent; Sandham, yes.  Ordinance adopted.

 

Conference call with Committeeman Daughtry ended at this time.

 

REPORTS:

 

NO. 1 – ADMINISTRATOR:  Frank Bastone, Township Administrator, reported that he and the DPW/W&S Director has been working with Glenn Marsnick on the Plausha Park Water System item.  They met last week.  I requested Mr. Mazzaccaro to present a number of financial scenarios.  We will have these for the second meeting in February.

 

Land Use Department Head meeting:  Last Thursday we had our first meeting.  The purpose of the meetings will be to discuss the coordination of municipal staff administration of applications for land use and development.  We used the first meeting to organize and discuss how we are going to proceed and also review current applications.  We have six standing department heads who are going to attend the meetings.  I think this will help in the efficiency of the processing of these applications.

 

Government Efficiency Movement:    Attended a meeting last Thursday.  The most common goals for regionalization:  1)  Regional or County-wide tax assessment and collection.  2)  Public health services.  3)  Regional building and construction code inspection.  4)  Technology solutions for government services.  There will be subcommittees set up for these items.  Bastone requested the Township Committee let him know if they are interested in being on these subcommittees.

 

NO. 2 – ATTORNEY:  No report.

 

NO. 3 – FINANCE:  Frances Vanderhoof, Director of Finance, reported the letters to the organizations regarding the financial disclosure policy will be going out this week

 

NO. 4 – ENGINEER:  No report.

 

DISCUSSION ITEMS:

 

NO. 1 – 2010 MUNICIPAL BUDGET:  Bastone stated at last meeting he was asked to look at four ways to decrease the budget.  He had submitted a preliminary, hypothetical budget based on 2009 revenues that resulted in a 2.75% increase in the levy.

 

1)         Furloughs – rules repealed.  Public authorities do have the authority to shut down one or more days as long as they are all on the same day.  Salaries day - $14,433 regular per day of furlough.  Police - $22,962 per day.

 

Committeewoman Nielson asked if there is a statutory notice for furloughs.  Bastone answered yes.  Bastone will check into if they have to be full days or if they can be half days.

 

Sandham asked about water & sewer.  Bastone stated DPW – it has to be all or none.

 

Sandham stated he ran through the calendar and came up with eight different days after holidays, etc. 

 

2)         Layoffs – Bastone reported he met with the Department Heads last week, and we went over this.  I provided a potential list, the savings, and potential implementation dates.

 

Committeeman Kostka stated when I look I see some departments are not affected.  I think we have to prioritize.  Is Dial-A-Ride more important than Police, etc.  i.e. I look at Recreation and say ok, why not here too?

 

Bastone stated some of the departments were impacted by layoffs last year.  With one exception, these are departments that were not impacted last year.

 

Nielson stated I note that there are two police officers on here – the two new hires.  I do understand there are retirements in the Police Department.  Bastone stated not this year.

 

Nielson stated we would potentially have to hire new officers next year to replace those officers.  Bastone stated potentially.

 

Sandham stated with only three of us here I don’t really want to get into a deep discussion.

 

Kostka stated I am new at this.  Have we ever discussed a job’s value?  Bastone replied to my knowledge, the answer is no.  We encounter collective bargaining issues.  Sandham stated we also have civil service.

 

3)  Outsourcing – Bastone stated they are exploring outsourcing our fleet operations to private entities.  We would like to develop parameters and review the financial impacts.

 

4)  insurance deductibles – Bastone stated we went to the Morris County JIF to talk about this.  He distributed memo received from the JIF yesterday regarding alternative assessments using a deductible approach, i.e. $10,000 deductible per occurrence – save $65,900.  I have the loss history.  Township Committee requested to see the loss history.

 

NO. 2 – CENSUS COMPLETE COUNT COMMITTEE:  Requested by Congressman Frelinghuysen that municipalities set up a complete count committee.  Committee to be formed of ten total members comprised of residents and municipal employees. 

 

RESOLUTION AUTHORIZING THE FORMATION OF A CENSUS COMPLETE COUNT ADVISORY COMMITTEE:

 

BE IT NOW RESOLVED by the Township Committee of the Township of Montville, County of Morris, that there is hereby established a Census Complete Count Committee which shall serve as an advisory committee; and

           

BE IT FURTHER RESOLVED that the Census Complete Count Committee shall have as members residents and municipal staff of the Township of Montville for a total of ten members who shall be appointed by the Township Committee; and

           

BE IT FURTHER RESOLVED that the Mayor shall serve as the Chairperson; and

           

BE IT FURTHER RESOLVED that the mission of the Census Complete Count Committee is to increase awareness about the census and motivate residents in the community to respond to the questionnaire in a timely and accurate manner.

 

Motion:  Nielson.  Second:  Kostka.  All in favor except Daughtry and Braden – absent.  Motion approved.  Sandham will be the chairperson.

 

NO. 3 – TECHNOLOGY COMMITTEE:  Bastone reported Mayor Sandham put together a purpose of the committee.  Committee to be formed of six members comprised of residents and municipal employees.  Also, a liaison from the Township Committee.

 

RESOLUTION AUTHORIZING THE FORMATION OF A TECHNOLOGY ADVISORY COMMITTEE:

 

BE IT NOW RESOLVED by the Township Committee of the Township of Montville, County of Morris, that there is hereby established a Technology Committee which shall serve as an advisory committee; and

           

BE IT FURTHER RESOLVED that the Technology Committee shall have as members      residents and municipal staff of the Township of Montville for a total of six members who shall be appointed by the Township Committee; and

           

BE IT FURTHER RESOLVED that there shall also be a liaison member from the Township Committee; and

            BE IT FURTHER RESOLVED that the mission of the Technology Committee is to review the current status and suggest improvements to the Township in regards to enhanced service/features, improved response time, enhanced communications and leverage for reduced manpower/support requirements.

 

Motion:  Nielson.  Second:  Kostka.  All in favor except Daughtry and Braden – absent.  Motion approved.  Also, put on website.  Sandham will go through the board/commission applications we previously received.  There are two people that may be interested.  Bastone clarified – one staff member and the rest residents.

 

NO. 4 – ECONOMIC DEVELOPMENT COMMITTEE LETTER:    Review of proposed introductory letter drafted by the EDC.  Motion to approve:  Nielson.  Second:  Kostka.  All in favor except Daughtry and Braden – absent.  Motion approved.

 

PUBLIC PORTION FOR ITEMS NOT LISTED ON THE AGENDA:  Chairman Sandham opened the public portion.  Hearing no comments, Chairman Sandham closed the public portion.  Motion:  Nielson.  Second:  Kostka.  All in favor except Daughtry and Braden – absent.  Motion approved.

 

ORDINANCE INTRODUCTIONS:

 

NO. 1 – ORDINANCE NO. 2010-05 AMENDING THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE AND ESTABLISHING A POLICY SETTING AN ABSENTEE THRESHOLD FOR TOWNSHIP BOARDS, COMMITTEES, OR COMMISSIONS:

 

Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for February 9, 2010, at 8 p.m.  Motion:  Nielson.  Second:  Kostka.  Roll call vote – Daughtry, absent; Kostka, yes; Nielson, yes; Braden, absent; Sandham, yes.  Motion approved.

 

NO. 2 – ORDINANCE NO. 2010-06 AMENDING THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE AND ESTABLISHING THE LONG TERM FINANCIAL PLANNING COMMITTEE AND THE OPEN SPACE ADVISORY COMMITTEE, ELIMINATING THE LOCAL ASSISTANCE BOARD, AND AMENDING PROVISIONS CONCERNING THE ENVIRONMENTAL COMMISSION AND THE RESIDENTS WITH DISABILITIES ADVISORY COMMITTEE:

 

Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for February 9, 2010, at 8 p.m.  Motion:  Nielson.  Second:  Kostka.  Roll call vote – Daughtry, absent; Kostka, yes; Nielson, yes; Braden, absent; Sandham, yes.  Motion approved.

 

NO. 3 – ORDINANCE NO. 2010-07 OF THE TOWNSHIP OF MONTVILLE, MORRIS COUNTY, NEW JERSEY, AUTHORIZING THE AMOUNT OF $30,000 BE APPROPRIATED AND DISBURSED VIA RESOLUTION FROM THE OPEN SPACE DEDICATED TRUST FUND FOR APPRAISALS, SURVEYS, ENVIRONMENTALS, AND OTHER DUE DILIGENCE ON OPEN SPACE PROPERTIES AND POTENTIAL OPEN SPACE PROPERTIES:

 

Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for February 9, 2010, at 8 p.m.  Motion:  Nielson.  Second:  Kostka.  Roll call vote – Daughtry, absent; Kostka, yes; Nielson, yes; Braden, absent; Sandham, yes.  Motion approved.

 

RESOLUTION AUTHORIZING CONSENT AGENDA NO. 2010-CA3:  Motion:  Nielson.  Second:  Kostka.  All in favor except Daughtry and Braden – absent.  Resolution adopted.

 

CONSENT AGENDA ITEM A – RESOLUTION RELEASING WOODMONT PROPERTIES – BLOCK 51, LOTS 28 & 31, 115 MAIN ROAD – FROM PERFORMANCE GUARANTEE:  Cash $24,000.00 released.

 

CONSENT AGENDA ITEM B – RESOLUTION RELEASING WOODMONT PROPERTIES – BLOCK 21.01, LOT 41, GLENVIEW WOODS – FROM PERFORMANCE GUARANTEE:  Cash $1,000.00 released.

 

CONSENT AGENDA ITEM C – RESOLUTION RELEASING WHITE CASTLE SYSTEM, INC. – BLOCK 185, LOT 5, 23 ROUTE 46 – FROM PERFORMANCE GUARANTEE:

 

WHEREAS, White Castle System, Inc., the developer of property known as Block 183, Lot 5 – 23 Route 46, has notified the Township Committee that the project is not proceeding and has requested to be released from liability under the Performance Guarantee being held by the Township; and

            WHEREAS, the Township Engineer has recommended the release of the Performance Guarantee; and

           

WHEREAS, the Township Committee has reviewed the recommendations of the Township Engineer.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the Performance Guarantee in the form of Performance Surety Bond #104869204 issued by Travelers Casualty and Surety Company of America in the amount of $47,932.56 and cash in the amount of $5,325.84 shall be released to the developer.

 

CONSENT AGENDA ITEM D – RESOLUTION RELEASING HOFF, INC. – BLOCK 160.02, LOT 10, 57 STILES LANE – FROM PERFORMANCE GUARANTEE:

 

WHEREAS, Hoff, Inc., the developer of property known as Block 160.02, Lot 10 – 57 Stiles Lane, has, pursuant to N.J.S.A. 40:55D-53 of the Municipal Land Use Law, notified the Township Committee that certain public improvements have been completed, and has requested to be released from liability under the Performance Guarantee being held by the Township; and

           

WHEREAS, the Township Engineer has inspected all improvements of which such notice has been given and has recommended the release of the Performance Guarantee covering such improvements; and

           

WHEREAS, the Township Committee has reviewed the recommendations of the Township Engineer.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the Performance Guarantee in the form of Performance Bond No. 70370124 issued by Western Surety Company in the amount of $85,866.00 and cash in the amount of $9,540.60 shall be released to the developer.

 

CONSENT AGENDA ITEM E – RESOLUTION RELEASING AGM DEVELOPMENT, LLC FROM PERFORMANCE GUARANTEE AND ACCEPTING MAINTENANCE BOND – CEDAR RIDGE:

 

WHEREAS, AGM Development, LLC, the developer of property known as Block 110, Lot 21 (Cedar Ridge), has, pursuant to N.J.S.A. 40:55D-53, the Municipal Land Use Law, notified the Township that certain off-track improvements have been completed and have requested to be released from liability under the Performance Guarantee being held by the Township; and

            WHEREAS, the Township Engineer has inspected all improvements of which such notice has been given and has recommended the release of the Performance Guarantee covering such improvements; and

           

WHEREAS, the Township Committee has reviewed the recommendation of the Township Engineer; and

           

WHEREAS, AGM Development, LLC has posted the required Maintenance Guarantee.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, as follows:

           

Section 1.       The Township of Montville releases AGM Development, LLC from liability under the Performance Guarantee posted in conjunction with Planning Board Application No. PMSP/F 02-11, Block 110, Lot 21 (Cedar Ridge), and the Clerk is authorized and directed to release the following Performance Guarantee being held by the Township:

 

-           Cash in the amount of $27,861.00.

           

            Section 2.       A Maintenance Bond in the amount of $4,179.15 in the form of cash for a two year period is hereby accepted as Maintenance Bond.

 

            Section 3.       The Township Clerk is hereby authorized and directed to forward a certified copy of this Resolution to the attorney for the developer, the Township Finance Officer, and the Land Use Administrator.

 

CONSENT AGENDA ITEM F – RESOLUTION AUTHORIZING PAYMENT PLAN AGREEMENT FOR SEWER CONNECTION FEES FOR 3 HORSENECK ROAD/7 COLE AVENUE IN THE TOWNSHIP OF MONTVILLE.

CONSENT AGENDA ITEM G – RESOLUTION AUTHORIZING THE PROCESSING OF CERTAIN TAX SALE CERTIFICATE REDEMPTIONS:

 

BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the following tax sale certificate redemptions be processed by the department of Finance:

 

Block 164  Lot 14

58 Hook Mt Rd

Lien Redemption Certificate #09-00046                                             $6,166.88

To: J.N. Properties

 

Block 40  Lot 6

64 Jacksonville Rd

Lien Redemption Certificate #09-00009                                             $  361.53

To: J.N. Properties

 

Block 76  Lot 8 Qualifier C030I

66 Springbrook Rd East

Lien Redemption Certificate #09-00023                                             $  593.09

To: J.N. Properties

 

CONSENT AGENDA ITEM H – AUTHORIZING PARTICIPATION IN THE PARIS GRANTS PROGRAM AS A SHARED SERVICE WITH THE COUNTY OF MORRIS:

 

Be it resolved by the Mayor and Committee of Montville Township, THAT:

 

WHEREAS, the State of New Jersey has launched its pioneering Public Archives and Records Infrastructure Support (Paris) grant program to meet the strategic records management, preservation, and storage needs of county and municipal governments; and

 

WHEREAS, a top priority of the PARIS grants program is to achieve efficiencies of cost and operation through shared services and to create a service structure for municipalities that do not have the resources to create one for themselves; and

 

WHEREAS, in the 2010-11 grant cycle, priority funding will be given to county projects to perform shared services with their municipalities; and

 

WHEREAS, the Montville Township desires to collaborate with the COUNTY OF MORRIS in the performance of RECORDS IMAGING; and

 

WHEREAS, the Montville Township is acknowledging that their eligible funding of $40,000.00 will be leveraged with the COUNTY OF MORRIS; and

 

WHEREAS, the Montville Township is acknowledging that the COUNTY OF MORRIS would be both the lead agency and the applicant for such a proposal;

 

NOW, therefore, be it resolved by the Mayor and Committee of Montville Township, that Montville Township does support and commit to cooperation and participation in the PARIS grant for the purposes set forth above, and to execute and deliver all documents required incident thereto.

 

CONSENT AGENDA ITEM I – RESOLUTION AUTHORIZING THE EXECUTION OF MORRIS COUNTY OPEN SPACE AND FARMLAND PRESERVATION TRUST FUND AGREEMENT – MARKETPLACE:

 

WHEREAS, the Morris County Board of Chosen Freeholders created the Morris County Open Space and Farmland Preservation Trust Fund; and

 

WHEREAS, the Township of Montville submitted an application for grant funds for Market Place; and

 

WHEREAS, the Township of Montville has been awarded Morris County Preservation Trust Fund Grant funds in the amount of $1,350,000 for Market Place;

NOW, THEREFORE, be it resolved by the Township Committee of the Township of Montville that the appropriate Township officials are herein authorized to execute grant agreements with the County of Morris for $1,350,000 in 2009 Morris County Open Space and Farmland Preservation Trust Funds.

 

CONSENT AGENDA ITEM J – RESOLUTION AUTHORIZING THE EXECUTION OF MORRIS COUNTY OPEN SPACE AND FARMLAND PRESERVATION TRUST FUND AGREEMENT – VAN NESS:

 

WHEREAS, the Morris County Board of Chosen Freeholders created the Morris County Open Space and Farmland Preservation Trust Fund; and

 

WHEREAS, the Township of Montville submitted an application for grant funds for Van Ness; and

 

WHEREAS, the Township of Montville has been awarded Morris County Preservation Trust Fund Grant funds in the amount of $525,000 for Van Ness;

 

NOW, THEREFORE, be it resolved by the Township Committee of the Township of Montville that the appropriate Township officials are herein authorized to execute grant agreement, including all ancillary documentation, with the County of Morris for $525,000 in 2009 Morris County Open Space and Farmland Preservation Trust Funds.

 

CONSENT AGENDA ITEM K – RESOLUTION AUTHORIZING THE LEASE OF THE SENIOR HOUSE TO MORRIS COUNTY FOR USE AS A NUTRITION PROJECT SITE YEAR 2010.

 

CONSENT AGENDA ITEM L – RESOLUTION RECOGNIZING TOWNSHIP ENDORSED EVENTS 2010:

 

WHEREAS, the Township of Montville sponsors certain events throughout the year and endorses other privately held events for which it lends specified assistance; and

           

WHEREAS, the Township Committee has adopted a policy whereby it will recognize Township and Township endorsed events by Resolution to be considered on an annual basis.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that there shall be two categories of events run or endorsed by the Township:

 

      Township Events – Events that are run by the Township (Including Board of Education Events.

 

            Township Endorsed Events – Privately held events that the Township will lend specified assistance to.

 

            BE IT FURTHER RESOLVED that the Township events and Township endorsed events for the year 2010 shall be as follows:

 

                        Township Events                                         Township Endorsed Events

Senior Picnic

Michelle Sullivan Fund Softball Tournament

Fishing Derby

Town-wide Garage Sale

Montville Day

TCA Picnic

4th of July

Jazz Festival

Clean Communities Programs

Lacrosse Alumni Picnic

Holiday Celebrations

VFW  Social Events

Egg Hunt

Pet Parents Book Sale

Pathways/Archway Events

Pet Parents Garage Sale

Concerts

Rotary Club Pancake Breakfast

Halloween

Truck Day – Pine Brook Jewish Center

Historical Society Events

Soccer Day

Drug Awareness Events

MBSA Parade

Fire Department Events

TCA Ice Skating/Winter Wonderland

September 11 Remembrance

Kiwanis Events

VFW Memorial Events

Chamber of Commerce Events (Sr. Seminar)

 

Band Competition

 

Relay for Life Event

            BE IT FURTHER RESOLVED that Township endorsed events must meet the following criteria:

 

1.         The event must be sponsored by a private non-profit organization located within the Township.

 

            2.         The event must be open to all Township residents.

 

3.                  Each organization shall be limited to one or two events per year.

 

4.                  Organizations utilizing Township-owned facilities must be in compliance with Ordinance No. 2009-33 - Financial Disclosure Policy.

 

5.         Each organization is required to inform the Township’s Management Specialist in writing the date of an event at least thirty days prior to the event.  The written notice must also include their request of the DPW and/or the Police.  Sign requests must be submitted in writing to the Zoning Officer at least thirty days prior to the event.

 

6.         The following assistance from the Township will be available for each endorsed event:

 

                        a.         DPW assistance for a total of 8 man-hours during normal workweek.

b.         DPW assistance for a total of 8 man-hours during the weekend (from May through October)

c.         Police Department assistance for a total of 8 hours the date of the event.

d.         Signs approved for publicizing events – must adhere to Township Sign policy.

e.         Forms regarding the event (Publicity and/or Applications) may be made available in the Town Hall Lobby.

CONSENT AGENDA ITEM M -  APPROVAL OF LIMOUSINE OWNER’S LICENSE AND THREE LIMOUSINE DRIVER’S LICENSES 2010 – ACCARIA LIMO, INC.  Six vehicles.

 

CONSENT AGENDA ITEM N – RESOLUTION AUTHORIZING THE ISSUANCE OF A WAREHOUSE SALE PERMIT TO EINSTEIN MOOMJY, INC.  February 11 – 15; 18 – 22; February 25 – March 1; and March 4 – 8.  Five signs approved.

 

CONSENT AGENDA ITEM O - RESOLUTION AUTHORIZING THE RESOLUTION OF A CLAIM FOR REIMBURSEMENT FOR MEDICAL INSURANCE PAYMENT - /WILLIAM J. POST:

 

            WHEREAS, William J. Post has brought a claim against the Township of Montville seeking reimbursement in the amount of $22,214.82 for sums expended for dependent medical insurance coverage; and

           

WHEREAS, the Township of Montville desires to resolve this claim; and

           

WHEREAS, Mr. Post has agreed to accept payment of one-half of the amount due on or before March 31, 2010 and the balance of $11,107.41 on or before December 31, 2010 and has agreed to release the Township from any claim related to this matter upon payment of this sum.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the Township agrees to resolve the claim with William J. Post and the appropriate municipal officials are authorized to execute the letter agreement dated December 24, 2009 in the form attached hereto.

 

CONSENT AGENDA ITEM P – RESOLUTION AUTHORIZING THE RESOLUTION OF A CLAIM FOR REIMBURSEMENT FOR MEDICAL INSURANCE PAYMENT – KENNETH SAXER:

 

WHEREAS, Kenneth Saxer has brought a claim against the Township of Montville seeking reimbursement in the amount of $6,266.20 for sums expended for dependent medical insurance coverage; and

           

WHEREAS, the Township of Montville desires to resolve this claim; and

           

WHEREAS, Mr. Saxer has agreed to accept payment of one-half of the amount due on or before March 31, 2010 and the balance of $3,133.10 on or before December 31, 2010 and has agreed to release the Township from any claim related to this matter upon payment of this sum.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the Township agrees to resolve the claim with Kenneth Saxer and the appropriate municipal officials are authorized to execute the letter agreement dated January 18, 2010 in the form attached hereto.

 

CONSENT AGENDA ITEM Q – RESOLUTION AUTHORIZING THE ENTRY INTO AN INTERLOCAL SERVICES AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND THE BOROUGH OF MOUNTAIN LAKES FOR ANIMAL CONTROL/SHELTER – YEARS 2010 TO 2019:

 

WHEREAS, pursuant to N.J.S.A. 40:8A-1, the Township of Montville may, by Resolution, enter into an Interlocal Services Agreement with another local government entity; and

           

WHEREAS, the Township of Montville is presently operating an animal shelter in the Township of Montville pursuant to a program to control animals at large in the Township of Montville and the shelter can accommodate the needs for animal shelter services of the Borough of Mountain Lakes; and

           

WHEREAS, the Township of Montville is agreeable to allowing the Borough of Mountain Lakes to utilize the Township of Montville's animal shelter under the terms and conditions as set forth in a form of Agreement annexed hereto.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris, and State of New Jersey, that the appropriate Township officials are hereby authorized to execute an Agreement between the Township of Montville and the Borough of Mountain Lakes for the provision of animal control/shelter services from the Township of Montville in the form attached hereto for the years 2010 to 2019.

 

RESOLUTIONS:

 

NO. 1 – RESOLUTION AUTHORIZING THE ADVERTISING FOR BIDS FOR THE 30-INCH INTERCEPTOR SEWER RELINING PROJECT:

 

WHEREAS, the Township Committee has determined that it is appropriate to solicit bids for the 30-inch Interceptor Sewer Relining Project, the design of which has been reviewed and approved; and

           

WHEREAS, it is necessary to advertise for the solicitation for bids.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the appropriate municipal officials are hereby authorized to advertise and otherwise solicit bids from qualified contractors for the 30-inch Interceptor Sewer Relining Project.

 

Motion:  Nielson.  Second:  Kostka.  All in favor except Daughtry and Braden – absent.  Resolution adopted.

 

NO. 2 – RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND LADDEY, CLARK & RYAN:  Lotta Lettuce litigation.  Not to exceed $5,000.00.

 

Motion:  Nielson.  Second:  Kostka.  Roll call vote – Daughtry, absent; Kostka, yes; Braden, absent; Nielson, yes; Sandham, yes.  Resolution adopted.

 

NO. 3 – RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND JM SORGE, INC.:  Environmental consulting services Starkey tract.  Not to exceed $3,500.00.

 

Motion:  Kostka.  Second:  Nielson.  Roll call vote – Daughtry, absent; Kostka, yes; Braden, absent; Nielson, yes; Sandham, yes.  Resolution adopted.

 

NO. 4 – RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND THE MONTVILLE TOWNSHIP LIBRARY BOARD OF TRUSTEES CONCERNING SHARED FUNDING OF A CAPITAL IMPROVEMENT PROJECT FOR THE PURCHASE AND INSTALLATION OF AUTOMATED DOORS AND CONSTRUCTION AND REMODELING OF THE MONTVILLE TOWNSHIP PUBLIC LIBRARY’S MAIN ENTRANCE LOBBY:

 

            WHEREAS, there is a need to make capital improvements (hereinafter “Project”) to the Montville Township Public Library; and

 

            WHEREAS, the Project consists of the construction and remodeling of the Library’s Main Entrance Lobby including, but not limited to, the purchase and installation of automatic doors and all other costs associated with completion and execution of the Project; and

 

            WHEREAS, the Library is owned by the Township, and is exclusively used and controlled by the Montville Township Library Board of Trustees; and

 

            WHEREAS, the Township and the Library Board have agreed to jointly fund the Project; and

 

            WHEREAS, the Township has obtained a grant in the amount of $38,000.00 from a Community Development Block Grant for the purchase and installation of automated doors and remodeling and construction of the Lobby; and

 

            WHEREAS, the grant shall constitute the Township’s total share and financial obligation toward the completion of the Project; and

 

            WHEREAS, all other funding to complete the Project will be the sole responsibility of the Library Board.

 

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the appropriate municipal officials are hereby authorized to execute an Agreement By and Between the Township of Montville and the Montville Township Library Board of Trustees Concerning Shared Funding of a Capital Improvement Project for the Purchase and Installation of Automated Doors and Construction and Remodeling of the Montville Township Public Library’s Main Entrance Lobby in the form attached hereto.

 

Motion:  Kostka.  Second:  Nielson.  Roll call vote – Daughtry, absent; Kostka, yes; Braden, absent; Nielson, yes; Sandham, yes.  Resolution adopted.

 

NO. 5 – RESOLUTION AUTHORIZING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT RECOVERY PROGRAM GRANT AGREEMENT BETWEEN THE MORRIS COUNTY BOARD OF CHOSEN FREEHOLDERS AND THE TOWNSHIP OF MONTVILLE FOR THE LIBRARY-HANDICAPPED ACCESSIBILITY PROJECT:

 

WHEREAS, the Township of Montville submitted a written proposal to the Community Development Revenue Sharing Committee in the County of Morris to perform services in connection with the library-handicapped accessibility project; and

           

WHEREAS, as a condition of obtaining this grant in the amount of $38,000.00, the Township of Montville is required to enter into an agreement with The Morris County Board of Chosen Freeholders.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the appropriate municipal officials are hereby authorized to enter into a Community Development Block Grant Recovery Program Grant Agreement/Library-Handicapped Accessibility between The Morris County Board of Chosen Freeholders and the Township of Montville in the form attached hereto.

 

Motion:  Nielson.  Second:  Kostka.  Roll call vote – Daughtry, absent; Kostka, yes; Braden, absent; Nielson, yes; Sandham, yes.  Resolution adopted.

 

NO. 6 – RESOLUTION AUTHORIZING THE ABATEMENT OF DISCARDED TRASH AND DEBRIS – 11 BOTT LANE:

 

            WHEREAS, the property maintenance enforcement officer has ordered the maintenance and cleanup of property located at 11 Bott Lane (Block 24, Lot 37), Montville, New Jersey, as a result of trash and debris; and

 

            WHEREAS, the owner of these premises has failed to comply with said order or appeal the order within the period permitted by law; and

 

            WHEREAS, the Township is authorized to maintain the property and place the cost of same as a lien upon the land; and

 

            WHEREAS, the cost of completing the necessary maintenance has been certified to the Committee as $1,000.00.

 

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the appropriate Township officials are hereby authorized to effectuate the cleanup of the premises located at 11 Bott Lane (Block 24, Lot 37), Montville, New Jersey, as a result of trash and debris, and an amount of $1,000.00 is hereby certified as the costs of same; and be it further

 

            RESOLVED that the Township Clerk shall present this Resolution to the Tax Collector who shall proceed to collect the foregoing as provided by law.

 

Motion:  Kostka.  Second:  Nielson.  Roll call vote – Daughtry, absent; Kostka, yes; Braden, absent; Nielson, yes; Sandham, yes.  Resolution adopted.

 

NO. 7 – RESOLUTION AUTHORIZING TRANSFER OF FUNDS:

 

WHEREAS, various 2009 bills have been presented for payment this year, which bills were not covered and/or recorded at the time of transfers between the Budget Appropriations in the last two months of 2009; and

 

            WHEREAS, N. J. S. 40A-4-49 provides that all unexpended balances carried forward after the close of the succeeding year, to meet specific claims, commitments or contracts incurred during the preceding fiscal year and allow transfers to be made from unexpended balances which are expected to be insufficient during the first three months of the succeeding year.

 

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville that the transfers in the amount of $13,860 be made between the 2009 Budget Appropriation Reserves as follows:

 

                                                            FROM                              TO

 

Solid Waste Disposal                         $13,860

 

Police, OE  Vehicle Repair &

Maintenance                                                                            $7,000

 

Fleet Maintenance-Repair &

Replacement                                                                          $6,000

 

Historical Society-Doremus House Signs                              $   360

 

Senior Citizen Programs                                                        $   500

 

Motion:  Kostka.  Second:  Nielson.  Roll call vote – Daughtry, absent; Kostka, yes; Braden, absent; Nielson, yes; Sandham, yes.  Resolution adopted.

 

NO. 8 – RESOLUTION APPROVING OPEN AND CLOSED SESSION MINUTES:  Regular meeting September 8, 2009.  Motion:  Nielson.  Second:  Sandham.  All if favor except Daughtry and Braden – absent; and Kostka – abstain.  Resolution adopted.

 

NO. 9 – RESOLUTION APPROVING THE LISTING OF BILLS AND SIGNING OF CHECKS:  Listing of bills approved; and the Mayor and Township Clerk are authorized to sign the checks.  Motion:  Nielson.  Second:  Kostka.  Roll call vote – Daughtry, absent; Kostka, yes; Nielson, yes; Braden, absent; Sandham, yes.  Resolution adopted.

 

NO. 10 – APPROVAL OF LIMOUSINE OWNER’S AND DRIVER’S LICENSE 2010:  Edward Zeldin/Limo For you.  One vehicle.  Motion:  Nielson.  Second:  Kostka.  All in favor except Daughtry and Braden – absent.  Motion approved.

 

COMMITTEE REPORTS:

 

Committeeman Kostka – no report.

 

Committeewoman Nielson – no report.

 

Chairman Sandham reported the Open Space Committee met twice in the past week.    They are developing a list of properties.  They are sending us an e-mail to see if we have any input.  We now have a vice-chairperson. 

 

Board of Education – Every Drop Counts – they are going to attend our February 9 meeting.  Put as a discussion item. 

 

Nielson stated she would like a resolution from the BOE that it is a majority decision.  I want to make sure they are endorsing this project.  Sandham stated he will go back and ask.

 

RESOLUTION NO. 2010-CES-012610 PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12:  Contract negotiations – Library maintenance contract; White collar; Wildlife Preserves; Joint municipal court.  Litigation – First Aid Squad; Stefanelli.  Property acquisition – Changebridge Road extension.

 

Motion:  Kostka.  Second:  Nielson.  All in favor except Daughtry and Braden – absent.  Resolution adopted.

 

At 9:09 p.m. – Closed Session. 

 

Meeting adjourned at 10:25 p.m.  Motion:  Nielson.  Second:  Kostka.  All in favor except Daughtry and Braden - absent.  Motion approved.

 

Respectfully submitted,

 

 

 

                                                           

Gertrude H. Atkinson, Township Clerk

Last Updated ( Friday, 16 July 2010 )
 
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