Montville Township Committee Regular Meeting
Tuesday, September 28, 2010, 7:00 p.m.
Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey
7:08 p.m. – Statement of Open Public Meetings Act Compliance read by Chairman James Sandham, Jr.: “As required by the Open Public Meetings Act, adequate Notice of this meeting has been provided which Notice specified the time and place of the meeting to the extent known at that time. The Notice was posted on the bulletin board at the Municipal Building, mailed to The Daily Record, The Star Ledger, and The Citizen as well as other newspapers and it was placed on file in the Township Clerk’s office. This meeting has been properly noticed to the public in accordance with the Open Public Meetings Act.”
Roll call Township Committee:
Present: Committeeman Art Daughtry
Committeeman Don Kostka
Committeewoman Deborah Nielson
Committeeman Tim Braden
Chairman James Sandham, Jr.
Also present: Frank Bastone, Township Administrator
Anthony Barile, Township Engineer
Adam Brewer, Management Specialist
Martin Murphy, Township Attorney
Gertrude Atkinson, Township Clerk
RESOLUTION NO. 2010-CES-092810 PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12:
1. Attorney-client privilege
3. Litigation – Tax Appeal Juno; Stefanelli
Motion: Nielson. Second: Braden. All in favor. Resolution adopted.
At 7:08 p.m. – Closed Session. At 8:00 p.m. – Public Session.
Chairman Sandham read the Statement of Open Public Meetings Act Compliance again for the record.
Prayer and Pledge of Allegiance led by Committeeman Kostka.
PROCLAMATION RECOGNIZING MONTVILLE TOWNSHIP WOMEN’S CLUB – GILDA’S CLUB – OCTOBER BREAST CANCER AWARENESS MONTH: Committeewoman Nielson read the proclamation and the Township Committee presented it to the Women’s Club. Alberta Baker, President of the Women’s Club, thanked the Township Committee for the recognition. Terry Cavanaugh, member of the Women’s Club, announced they will be having a fundraiser for Gilda’s Club at the Red Barn Restaurant.
PUBLIC HEARINGS ON ORDINANCES FOR FINAL ADOPTION:
NO. 1 – ORDINANCE NO. 2010-34 OF THE TOWNSHIP OF MONTVILLE, MORRIS COUNTY, NEW JERSEY, AUTHORIZING A CAPITAL EXPENDITURE FROM THE OPEN SPACE DEDICATED TRUST FUND IN THE AMOUNT OF $9,000: The Land Conservancy of New Jersey.
Chairman Sandham opened the public hearing. Hearing no comments, Chairman Sandham closed the public hearing. Motion: Nielson. Second: Kostka. All in favor. Motion approved.
Motion to adopt ordinance: Braden. Second: Daughtry. Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes. Ordinance adopted.
NO. 2 – ORDINANCE NO. 2010-35 AUTHORIZING THE ACCEPTANCE OF CERTAIN REAL PROPERTY FROM THE MONTVILLE TOWNSHIP FIRST AID SQUAD AND AUTHORIZING THE CONVEYANCE OF TOWNSHIP OWNED REAL PROPERTY TO THE MONTVILLE TOWNSHIP FIRST AID SQUAD:
Chairman Sandham opened the public hearing. Hearing no comments, Chairman Sandham closed the public hearing. Motion: Daughtry. Second: Kostka. All in favor. Motion approved.
Motion to adopt ordinance: Daughtry. Second: Nielson. Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes. Ordinance adopted.
ADMINISTRATOR: Frank Bastone, Township Administrator, reported on the Community Park parking lot light replacements. We have $10,000 appropriated. We have an ordinance on the agenda tonight for the other $20,000. This is a fully funded capital ordinance.
Bastone reported the Best Practices Checklist is due October 1 to the State. A copy was provided to the Township Committee.
Chairman Sandham stated he was at the Mayor’s Conference. This checklist is controlling 5% of the remaining municipal funding. It is important that we try to get as best a score as we can. If you score well, potentially you could get additional funding.
Bastone reported on the revaluation. The State of New Jersey received our draft contract. We had a few unique items in it. They want us to go with the boilerplate State contract. We are ready to go out for proposals. We would like to offer as an alternate using the current property record cards instead of making new ones.
Bastone reported the Recreation Commission endorses naming the Edmunds Barn after former Mayor Fred Eckhardt. Change sign on road. Plaque on building. Tony Barile will consult with Tom Mazzaccaro. Date set for Saturday, November 20 at 1 p.m.
ATTORNEY AND FINANCE: No reports.
ENGINEER: Anthony Barile, Township Engineer, reported the County has concluded drainage work at Whitehall Road/Route 202 railroad bridge. Paving should take place in the next week or two.
Barile reported on the road resurfacing program. We just received signed contracts back today so that will be proceeding as well as the Vreeland Avenue project. Because we received lower bid prices than anticipated, we will be adding three roads – Berman Way, Joan Drive, and David Drive. Nielson stated she thought Joan Drive and David Drive were slated for water and sewer projects. Barile will double-check that.
Barile reported on Milan Restaurant. They had requested their application be put on hold while they attempted to acquire some additional property. The County soil conservation district has found some violations on that site. We are looking into property maintenance codes and bonding to see what we can do to get that site cleaned up.
Barile stated the Principal Planner started employment with the Township yesterday.
Chairman Sandham announced there is a Board of Education/Township Committee joint meeting on October 5, 8 p.m., at the high school.
NO. 1 – NJDOT/ROUTE 46 FENCE: Bastone reported a few years ago we had asked that the fence not be erected by the DOT. We requested a cable-type guardrail. The DOT feels a guardrail is not warranted at this location. They said our options are the fence or nothing. Chain link fence – same as what is in Parsippany – six-feet high. Township Committee – no fence.
NO. 2 – AFFORDABLE HOUSING PLAN: Bastone reported an objection was filed to our plan. COAH will be setting up mediation. The Township Committee set up a committee for the mediation: Joe Burgis, Township Planner; Bob Oostdyk, Township Attorney; Ladis Karkowsky, Planning Board Chairman; Meghan Hunscher, Principal Planner; and one other Planning Board member. Motion: Daughtry. Second: Kostka. All in favor. Motion approved.
NO. 3 – COPPOLA COURT: Bastone reported the Township Committee has his recommendation and the Planning Board Engineer’s report.
Russ Pisano, 8 Coppola Court, Montville, stated he knows Mr. Bastone and Mr. Barile are against the town taking over the road. I am willing to spend additional funds, without spending huge amounts. Plow trucks can get up there. I have done a lot. I gave six acres as a conservation easement. I have a petition from the neighbors asking the town to take over the road. If you are not taking it over, at least plow and maintain.
Committeewoman Nielson stated this was discussed at the Planning Board in 2008. This question goes beyond this particular street. The right-of-way is substandard until you get to the cul-de-sac. You acknowledge it needs to be upgraded. Pisano stated I am willing to spend additional funds for resurfacing.
Committeewoman Nielson stated it is a bigger policy issue. There is a listing of 15 private roads. There are different standards for each one – plowing, maintenance, mowing, etc. The Township Committee needs to take a look at this and come up with a policy.
Bastone stated I have had discussions over the years with Mr. Mazzaccaro, DPW Director, about this. Some of this goes way back. I have always maintained that we maintain a status quo.
Nielson stated in the Planning Board minutes, it states that Mr. Pisano would own the street and maintain it. You would have thr right to charge the property owners. If you didn’t maintain it, the town would have the right to come in and assess the homeowners.
Committeeman Daughtry asked this entire stretch is not up to public standards? Barile answered no, and the stormwater management facilities constructed for this project are on private property.
Nielson distributed the list of the 15 private roads to the Township Committee.
Sandham stated we need to discuss a broader policy on how we are going to handle these requests. We held condos to standards.
Barile reported on Mr. Omland’s report – stormwater management facilities are in people’s front yards. We would have to get easements.
Nielson asked do we want to set up a subcommittee for policy on how to proceed? Daughtry stated there are five deficiencies that need to be addressed on this road before the Township could even consider taking them over – plus the easements.
Braden recommended the 15 roads be grandfathered. There are no developer’s agreements. There is a developer’s agreement for this road. Bastone agreed.
Daughtry recommended that this road be brought up to standards before the Township would consider taking it over.
Angela Pisano, 8 Coppola Court, Montville, stated it doesn’t seem fair. There are all these roads that you are giving services to. We should be entitled to the snowplowing.
Sandham stated he would like to schedule this for another meeting. Bastone asked for the parameter of the discussion.
Sandham stated are we going to come up with a broad policy of the general parameter of what we expect if the road is going to be accepted by the Township, and knowing that we are putting that in place at some point in time, are we going to review a grandfather situation for the roads on the existing list and what does that mean.
Braden stated I am hearing Mr. Bastone that we remain status quo on those roads. Sandham stated I understand that, but we have a taxpayer in front of us. Braden stated they have a developer’s agreement which makes the situation different.
Martin Murphy, Township Attorney, stated there are two issues. 1) Do you want to take it over as a public road? If you do, it has to be brought up to standards.
2) You can provide services on private roads. You have to decide if you want to provide those services to a road that was the subject of a Planning Board application and a developer’s agreement.
Braden stated Mr. Bastone wants to know the parameters of discussion. Provide to Township Committee – Planning Board minutes and developer’s agreement for the Coppola Court subdivision. Mr. Barile to research if there are developer’s agreements on the other roads.
A. Pisano stated she has documents from Steve Schepis. Submitted to the Township Clerk. She requested a list of the 15 roads from the Township Committee.
NO. 4 – SOLID WASTE COLLECTION BIDS: Bastone reported the Long-Term Financial Planning Committee reviewed the bids. The recommendation is for a two-year contract – Suburban Disposal $789,008. $260,000 annualized savings over the existing contract. The condo coalition met. Nielson and Sandham were there. The condo coalition discussed this requirement and what would have to be done. There are a number of issues the condos would have to address.
Kostka stated right now, the $260,000 savings comes from simply who does the trash collection. We had the opportunity to save $80,000 if we made a decision to do hybrid pickups – trash 2x per week seasonal – May 15 to Sept. 15. Save additional $80,000 if trash is being picked up 1x per week. But the condos don’t have enough space. That was the main issue. Thought process behind the LTFPC – award two-year contract and then revisit it – so condos have a chance to explore options.
Sandham stated the difference in pricing between the two-year and the five-year: two-year is lower than the five-year because they have built-in increases.
Daughtry stated two years from now if we want to try something different; we are right back to where we started.
Sandham the issue now is with the short notice; we don’t think we can resolve the condominium issues right now for the 1x per week and seasonal collection, etc.
Nielson stated she generally agrees with the recommendation with some tweaking. Part of this equation is the tipping fee. Our recycling in terms of the 39 municipalities – we are #37. Our recycling is 24% - that is total residential and businesses. We should be encouraging recycling. She requested Mr. Brewer or Mr. Bastone to look into the recycling and why other towns are doing better, etc.
Single-stream – this would be an increase in the recycling. If the recycling goes up and the trash goes down, we would realize savings. I thought we could try that on a two-year basis and then evaluate it. Have a community outreach. We need to improve our recycling.
Open to the public. Motion: Nielson. Second: Kostka. Motion approved.
Steve Samitt, 2 Ridge Drive, Montville, President of Condo Coalition and a member of the LTFPC, stated the coalition feedback is that single-stream recycling is better. Other recyclables – car batteries and tires?
Bastone stated I don’t think those would be collected as recyclables. Braden stated three times a year the County has drop-off locations for those items.
Sammit stated the condos have two years to work this out. I think it should be a joint project with the town to work this out. Right now our dumpsters are full.
Truscha Quatrone, 4 Majorca Road, Towaco, stated when we changed from 2x a week to 1x per week recycling, people started putting their recyclables in the garbage. A single-stream would encourage people to recycle. Concern – 1x per week garbage – for families with three or four kids.
Alan Pressman, President, Montville Chase, stated concern - #37 out of 39 communities. It is imperative that the Township Committee get this out to the public with the incentive that it will help with taxes, etc. Important to get out to the schools. At Montville Chase we have no more space for dumpsters. It is a safety and health problem if we go to 1x per week.
Carol DeVito, Campagna Condos, stated some of our parking spaces are taken by dumpsters. There is no more room for dumpsters.
Sandham stated just to be sure, we are not talking about going to 1x per week garbage pickup.
Theresa DeNova, 4 Vanderhoof Road, Vice-President at Montville Chase, stated the cost for the condo collection is very minimal compared to single-family homes. I am not adverse to 1x per week collection for the single-family homes, but negotiate 2x per week for the condos.
Robert Lefkowitz, 81 Windsor Drive, Pine Brook, asked could you have more often the computer drop-off? Possibly a tire drop-off day, etc.
Sandham stated we have to take a look at our recycling program.
John Petrozzino, 18 Douglas Drive, Towaco, stated commingling would increase recycling throughout the town. If we increase the % it would decrease the cost.
Hearing no further comments, Chairman Sandham closed the public portion. Motion: Nielson. Second: Daughtry. All in favor. Motion approved.
Sandham stated he doesn’t see going to anything less than 2x per week garbage collection – two-year contract. Recycling – do we go to single-stream 1x per week or dual-stream every other week?
Motion: 2x per week garbage; single-stream recycling 1x per week. Nielson. Second: Kostka. Discussion: Braden stated we have a joint meeting with the Board of Education. We need to involve them in the recycling. They play a big part in it. Nielson stated the sustainability committee has been working with Karen Cortellino. We have been talking about having a community outreach – possibly involve civic groups, etc.
Bastone stated so we are going to put a resolution on for next meeting: $834,008, Suburban, 2x per week trash, 1x per week single-stream recycling, bulk and vegetative waste 1x per week.
All in favor. Motion approved.
PUBLIC PORTION FOR ITEMS NOT LISTED ON THE AGENDA:
Truscha Quatrone, 4 Majorca Road, Towaco, asked about the signs around town – “no strangers in our school.” I believe we have an ordinance in town. Barile stated he will look into it. Daughtry stated they are in Kinnelon also.
Hearing no further comments, Chairman Sandham closed the public portion. Motion: Braden. Second: Kostka. All in favor. Motion approved.
NO. 1 – ORDINANCE NO. 2010-36 PROVIDING FOR CERTAIN WORK TO BE PERFORMED AND FOR THE ACQUISITION OF CERTAIN EQUIPMENT, AS GENERAL TOWNSHIP IMPROVEMENTS, AND APPROPRIATING THE SUM OF $20,000.00 FOR FINANCING THEREOF:
Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for October 12, 2010, at 8 p.m. Motion: Braden. Second: Daughtry. Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes. Motion approved.
RESOLUTION AUTHORIZING CONSENT AGENDA NO. 2010-CA17: Motion: Nielson. Second: Braden. Roll call vote – Daughtry, yes; Kostka, yes; Nielson; yes; Braden, yes; Sandham, yes. Resolution adopted.
CONSENT AGENDA ITEM A – RESOLUTION RELEASING POND AT COBBLESTONE, LLC (BLOCK 33, LOT 40) FROM PERFORMANCE GUARANTEE: Cash $38,715.00 released. Two streets accepted: Pond View and Stoney Pond Way. (Resolution originally contained acceptance of cash maintenance guarantee. Resolution amended after consent agenda resolution adopted. See page 8.)
CONSENT AGENDA ITEM B – RESOLUTION AUTHORIZING REFUND OF TAX OVERPAYMENT 2010: Block 125.13, Lot 19, $4,708.69. Duplicate payments.
CONSENT AGENDA ITEM C – RESOLUTION AUTHORIZING REFUND OF TAXES – TAX APPEALS:
WHEREAS, The TAX COURT OF NJ has entered judgment on appeals filed by taxpayers in the Township of Montville; and
WHEREAS, the judgment reduced assessments and cancelled tax creating an overpayment of taxes for the year 2008 and 2009;
NOW, THEREFORE, BE IT RESOLVED that the treasurer be authorized to draw checks in the amount of overpayment to:
Block 125.15 Lot 7
21 Fawn Drive
Khubani, Nikky & Soni 2009 $4,273.10
Block 160.2 Lot 11
285 Changebridge Road
Norok Inc. 2008 $5,207.71
CONSENT AGENDA ITEM D – PROCLAMATION HONORING KAPITALINA KAPLAN – 90TH BIRTHDAY.
CONSENT AGENDA ITEM E – PROCLAMATION HONORING INTERREGNUM INC. – 5TH YEAR ANNIVERSARY.
CONSENT AGENDA ITEM F – RESOLUTION SUPPORTING THE MORRIS COUNTY MUNICIPAL CLERKS AND URGING THE STATE LEGISLATURE TO REFORM THE OPEN PUBLIC RECORDS (OPRA) LAW:
WHEREAS, the Open Public Records Act, N.J.S.A. 47:A-1 et seq. (“OPRA”) was enacted by the New Jersey Legislature and became law in 2002 with the laudable goal of increasing public access to information and encouraging openness in government; and
WHEREAS, OPRA, and particularly the use of OPRA by commercial enterprises and others seeking to generate profit from it, has become an unacceptable financial and administrative hardship on municipalities and municipal clerks who were delegated the responsibility for compliance with the law; and
WHEREAS, the problems caused by OPRA include: the extraordinary amount of time it takes to administer OPRA requests preventing municipal clerks from completing their other important duties to the detriment of the public; the costs to the municipal taxpayer of the unfunded State mandate of OPRA administration; harassment by individuals (who represent the minority of requests, but the majority of time spent) trying to entrap the clerks in a technical violation of the overly bureaucratic rules governing OPRA for monetary or political gain; the cost to municipalities of defending themselves from OPRA claims which the law encourages; and
WHEREAS, municipal clerks statewide have suffered the brunt of the problems created by this law and have repeatedly brought these problems to those who created the law and those charged with administering the law at the State level and have not been able to effect needed changes; and
WHEREAS, the Morris County Clerks have brought these issues to the attention of the governing bodies they serve and have requested support for their efforts to reform this problematic legislation; and
WHEREAS, the Municipal Clerks believe that OPRA needs to be reformed to create standardization in providing records to the public and to prevent abuse by individuals and their attorneys, have no legitimate interest in the records they are requesting, seeking to profit from the provisions of OPRA; and
WHEREAS, the Township Committee of the Township of Montville joins the Morris County Clerks in recognizing the importance and virtue of access to public records for all citizens as an important issue because it encourages open government and increases confidence in the operation of government, but also agrees with the Clerks that OPRA has not always furthered these goals, has caused unintended public harm, and must be reformed.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, hereby expresses its support for the Morris County Clerks efforts to generate reforms of OPRA and specifically requests our State Officials to consider the following recommendations made by the Morris County Clerk’s:
1. Elimination of the provisions which hold records custodians personally responsible for fines for OPRA violations. Placing potential personal liability on records custodians for hyper-technical violations of a law that has been difficult to interpret and requires a collective effort to administer has created a patently unfair potential of individual responsibility for actions the individual has no control over and lacks the authority to address.
2. Provisions of a reasonable standardized statewide rate schedule, beyond the copying charges, for the most common requests to create uniformity from one municipality to the next.
3. Provisions which protect the municipal taxpayer from having to fund commercial enterprises using OPRA to obtain potential customer lists by allowing the municipality to charge the requestor for the time spent by the Municipal Clerk to respond to a request.
4. Clear authorization to allow a municipal clerk to bill for time spent organizing data, researching documents, or translating documents to a different medium.
5. Provisions requiring that the requestor has a legitimate interest in the information requested; such as, for example, taxpayer or residency in the municipality or for the press. This would also include a mechanism to regulate commercial entities using OPRA requests to create mailing lists for advertising.
6. Provisions increasing the time for responding to requests, particularly any large or complicated requests. Currently, the requestor must agree. All requested records should be required to be picked-up within a week so that the Clerk does not have to keep them indefinitely.
7. Elimination of the provisions in the current law which allow for the award of attorney’s fees to requestors filing claims under OPRA.
8. Provisions to prevent harassment of records custodians by requestors. Regulations should be created to limit the number of records requests by any one individual or entity and particularly to prevent a requestor from repeatedly using OPRA to request the same documents or using mass mailed requests is to harass municipal officials.
9. Provisions providing that documents which are already available to the public on a municipality’s website are exempt from disclosure under OPRA.
10. Provisions empowering the Government Record Council to have mandatory mediation for all complaints. Currently, mediation takes place only where both parties agree; and
BE IT FURTHER RESOLVED that a copy of this Resolution be forwarded to the Government Records Council, local Legislators, the New Jersey League of Municipalities and the Office of the Governor.
CONSENT AGENDA ITEM G – RESOLUTION APPROVING OPEN AND CLOSED SESSION MINUTES: Regular meetings 05/11/10; 05/25/10; 06/09/10; 06/22/10; and special meeting 05/27/10.
NO. 1 – RESOLUTION AUTHORIZING THE RENEWAL OF 2010-2011 LIQUOR LICENSE TO JHETT, INC./MILAN RESTAURANT (INACTIVE): Motion to table: Daughtry. Second: Nielson. Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes. Motion approved.
NO. 2 – RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR THE PURCHASE OF A MODEL 510R SENSUS TOUCH COUPLER MXU AND MODEL 510R DUAL PORT SENSUS TOUCH COUPLER MXU:
WHEREAS, bids were received on September 21, 2010, for the purchase of a Model 510R Sensus Touch Coupler MXU and Model 510R Dual Port Sensus Touch Coupler MXU; and
WHEREAS, bids were received with the lowest responsible bid of $62,694.00 received from HD Supply Waterworks, Ltd.; and
WHEREAS, the amount bid is within the established budget for the project and the Township Public Works Director has recommended the award to HD Supply Waterworks, Ltd.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that HD Supply Waterworks, Ltd. shall be awarded the Contract for the purchase of a Model 510R Sensus Touch Coupler MXI and Model 510R Dual Port Sensus Touch Coupler MXU in an amount of $62,694.00.
Motion: Nielson. Second: Daughtry. Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes. Resolution adopted.
NO. 3 – RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR THE PURCHASE OF TWO STAINLESS STEEL DUMP BODIES, 5-7 CUBIC YARD:
WHEREAS, bids were received on September 21, 2010, for the purchase of two Stainless Steel Dump Bodies, 5-7 Cubic Yard; and
WHEREAS, bids were received with the lowest responsible bid of $38,686.00 received from TRIUS, Inc.; and
WHEREAS, the amount bid is within the established budget for the project and the Township Public Works Director has recommended the award to TRIUS, Inc.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that TRIUS, Inc. shall be awarded the Contract for the purchase of two Stainless Steel Dump Bodies, 5-7 Cubic Yard in an amount of $38,686.00.
Motion: Nielson. Second: Sandham. Discussion: Daughtry stated this will be at least four stainless steel dump bodies. How many more trucks are there to put stainless steel bodies on? This should be ending now. Bastone stated this is in the capital budget.
Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes. Resolution adopted.
NO. 4 – RESOLUTION APPROVING THE LISTING OF BILLS AND SIGNING OF CHECKS: Listing of bills approved; and the Mayor and Township Clerk are authorized to sign the checks. Motion: Braden. Second: Daughtry. Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes. Resolution adopted.
NO. 5 – PROCLAMATION HONORING IDA BADER BOTTLEMAN – 94TH BIRTHDAY. Motion: Sandham. Second: Nielson. All in favor. Proclamation adopted.
Committeewoman Nielson made a motion to reconsider item A in the consent agenda – Pond @ Cobblestone bond release. Second: Sandham. The Township wants to retain $6,500 for maintenance. Nielson does not see any need to retain the money. The sidewalks and roads were done.
Barile stated the roads were inspected and certain repairs were made only last year. That is why we are holding the maintenance bond for two years so certain repairs can be made. There are certain areas of the sidewalks where the ADA ramps could fail – they were done this spring.
Nielson asked about the street lights. Barile stated the street lights were inspected.
Nielson made a motion to dispose of all of the cash and not withhold any of it for maintenance. Second: Sandham. Discussion: Kostka asked Mr. Bastone if he agreed. Bastone stated no, he agrees with the Engineer’s recommendation. Braden asked Mr. Barile if there were any issues with the paving. Barile answered no. Roll call vote – Daughtry, no; Kostka, no; Braden, yes; Nielson, yes; Sandham, yes. Resolution adopted as amended. (See Consent Agenda Item A).
Committeeman Braden asked if the Rockaway River contribution issue was addressed. Bastone replied yes.
Committeewoman Nielson asked about the status of IT assistance. Bastone stated he had a meeting with Mr. Perkins and the Police Chief, and we are looking at a number of alternatives.
Committeeman Daughtry asked when we can start requesting services as a result of the Verizon agreement. Murphy stated it has been signed at this point. He will follow up.
Daughtry reported on the Technology Committee. He has been contacted by Dave Dalia, Vice-Secretary of the Library Board, and Al Kleiman, Interim Library Director. They are asking what the Technology Committee is about. I will sit down with them.
Daughtry reported on the Historic Preservation Review Commission meeting Monday night. They spoke briefly about Milan – because of the historic consequences from the part of that building that went down.
Committeeman Kostka stated he spoke to Mr. Bastone about getting a status of how we stand year to date – revenues, appropriations, and expenses. How much is our pension going up next year? Bastone stated PERS and PFRS are going up approximately 16.5%.
Kostka stated 2010 – will we be going out for bids on legal and accounting services? Braden stated we are on a three-year cycle. Where are we on that? Bastone stated he will update them on that.
Chairman Sandham stated he had made a proposal to the Board of Education for a model legislature program. A 1½ day program. Looking for permission to use the facility (Municipal Building) on a Friday night and a Saturday. Township Committee – ok.
Meeting adjourned at 10:10 p.m. Motion: Braden. Second: Kostka. All in favor. Motion approved.
Gertrude H. Atkinson, Township Clerk