MTC Minutes 11-09-10 Print E-mail

Montville Township Committee Regular Meeting

Tuesday, November 9, 2010, 7:00 p.m.

Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey

 

7:00 p.m. – Statement of Open Public Meetings Act Compliance read by Chairman James Sandham, Jr.:  “As required by the Open Public Meetings Act, adequate Notice of this meeting has been provided which Notice specified the time and place of the meeting to the extent known at that time. The Notice was posted on the bulletin board at the Municipal Building, mailed to The Daily Record, The Star Ledger, and The Citizen as well as other newspapers and it was placed on file in the Township Clerk’s office. This meeting has been properly noticed to the public in accordance with the Open Public Meetings Act.”

 

Roll call Township Committee:

 

Present:          Committeeman Art Daughtry (arrival 7:08 p.m.)

Committeeman Don Kostka

                        Committeewoman Deborah Nielson (arrival 7:02 p.m.)

                        Committeeman Tim Braden

                        Chairman James Sandham, Jr.

 

Also present:   Frank Bastone, Township Administrator

Anthony Barile, Township Engineer

Adam Brewer, Management Specialist

Martin Murphy, Township Attorney

Gertrude Atkinson, Township Clerk

 

RESOLUTION NO. 2010-CES-110910 PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12:

1.      Litigation:  South Salem/Delaware Hudson; Stefanelli; Tax Appeal - Massey

2.      Attorney-Client Privilege:  Lowe’s offsite traffic improvements

3.      Property Acquisition:  Changebridge Road extension

4.      Personnel

 

Motion:  Braden.  Second:  Kostka.  All in favor except Daughtry - absent.  Resolution adopted.

 

At 7:02 p.m. – Closed Session.  At 8:00 p.m. – Public Session.

 

Chairman Sandham read the Statement of Open Public Meetings Act Compliance again for the record.

 

Prayer led by Committeewoman Nielson.

 

Pledge of Allegiance led by VFW Post 5481.

 

PROCLAMATION VETERANS’ MONTH NOVEMBER 2010:  Chairman Sandham read the proclamation and he and the Township Committee presented it to Post Commander Frank Warholic and members of VFW Post 5481.

 

PUBLIC HEARINGS ON ORDINANCES FOR FINAL ADOPTION:

 

NO. 1 – ORDINANCE NO. 2010-37 AMENDING THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE TO INCLUDE WOODLAND ROAD AS A ONE-WAY STREET:

 

Chairman Sandham opened the public hearing.

 

William Greenberg, 13 Woodland Road, Montville, stated he does not know if their request from last meeting was considered.

 

Anthony Barile, Township Engineer, stated he researched the Planning Board file.  He did not find any information in the file or in the minutes.  They did not reflect anything supporting his comments or to the contrary.  He spoke to Mr. Omland.  He did not recall any discussion regarding the Township’s portion of Woodland Road – the portion that is currently two-way.  He did say the private portion should be one-way in.  In reviewing this further, I don’t have a problem with Mr. Greenberg’s request except for two issues:  The size of the cul-de-sac – if large vehicles have to turn around there is not a lot of room.  Secondly, that one bend at the end of the two-way section is extremely narrow.  I don’t have a problem if there are no issues, but would like to revisit if there are issues.  Displayed map of the street.

 

Township Committee supports the Engineer’s recommendation. 

 

Motion to amend and reintroduce ordinance to read:  Limits:  From the westerly intersection with Horseneck Road a distance of 485 feet and delete Orchard Drive.  Nielson.  Second:  Braden.  Public Hearing set for November 23, 2010, at 8 p.m.  All in favor.  Motion approved.

 

Greenberg asked the Township Committee to please consider a stop sign at the end of Orchard Drive.  Barile will check that out and check with the Police Department.  He will also do the appropriate signage for one-way/no outlet.

 

NO. 2 – ORDINANCE NO. 2010-38 AUTHORIZING THE SALE OF CERTAIN PROPERTY OWNED BY THE TOWNSHIP OF MONTVILLE AND NOT REQUIRED FOR PUBLIC PURPOSES PURSUANT TO NJSA 40A:12-13, ET SEQ.:  Block 167, Lot 15, 32 Maple Avenue.  Block 82.05, Lot 86, 70 Changebridge Road.

 

Chairman Sandham opened the public hearing. Hearing no comments, Chairman Sandham closed the public hearing.  Motion:  Nielson.  Second:  Braden.  All in favor.  Motion approved.

 

Motion to adopt ordinance:  Braden.  Second:  Nielson.  Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes.  Ordinance adopted.

 

REPORTS:

 

ADMINISTRATOR:  Frank Bastone, Township Administrator, provided the Township Committee with a revenue report as of September 30.  Bastone also reported on the following:

 

Revaluation funding – the Township needs to borrow $500,000 in order to award a contract by the end of the year.  The Finance Officer is rolling over some bond anticipation notes next week.  The $500,000 is included in that.  Township Committee – ok.

 

Solid waste contract – bulk waste will be collected the second collection day of the week.  White goods will be collected Wednesdays by appointment.  Vegetative waste will be collected the first collection day of the week.

 

Auditors – the auditors will be coming in to do some 2010 audit work due to the fact we have been operating without a CFO.  It is work they would be doing anyway – they will just do it earlier.

 

Chris Corcoran passed her Tax Collector’s test.  Most likely we will make that appointment at reorganization.

 

Township Committee’s request of the attorney and the auditor to reduce their fees next year by 10%.  He spoke to both of them.  We received a verbal agreement from the auditor yesterday.  Mr. Murphy, Township Attorney, provided a letter.  Distributed. 

 

Martin Murphy, Township Attorney, read the letter.  He is proposing a 6% reduction.  The reduction in the last three years - $175,000 down to $150,000.  The 6% would be $9,000.

 

Committeeman Daughtry stated the bigger question is do we want to go out for proposals for professional services.  Nielson, Braden, and Kostka agreed it is a fair proposal for this year.  Sandham is happy that the professionals are willing to work with us.  Don’t feel the need to review professional services for the upcoming year.

 

ATTORNEY:  No report.

FINANCE:  No report.

 

Sandham stated we received a Drug Awareness grant from the County for $14,800.

 

Sandham stated the Assembly, Senate, and Governor have signed A2911 which is a return of surplus funds by the library.  My preliminary calculation:  2011 anticipates us getting in excess of $1 million.  That directly has to go to taxpayer relief. 

 

ENGINEER:  Barile reported the 2010 road resurfacing project is underway.  The Vreeland Avenue project is underway.  It should be paved Monday.  At next meeting he hopes to have information on the curb replacement program.

DISCUSSION ITEMS:

 

NO. 1 – COMMUNITY DEVELOPMENT:  Bastone reported the Morris County Community Development Block Grant process is the administration of federal funds to municipalities.  It is primarily to benefit low/moderate income residents in the County.  We have discussed Plausha Park as a 2011 application in prior meetings.  The application is due January 7, 2011.  Township Committee agreed.

 

NO. 2 – PLAUSHA PARK WATER SYSTEM:  Bastone reported the bond ordinance is on the agenda for introduction - $900,000.  The original estimate was $873,000.  That number was increased a little bit for soft costs for administration, engineering, etc.  We do not have to put 5% down because it is a self-liquidating utility.

 

Glenn Marsnick sent an e-mail on October 25 with some questions relative to the project.  I am bringing them to the Township Committee and then will respond back.

 

1.      If costs exceed the $873,000 estimate, how would the costs be shared?  2/3 Plausha Park.  1/3 Township.

2.      Grant monies – how applied to project cost?  This issue has not yet been addressed.

3.      Eleven homes do not have street access.  For those 11 homes – the Township is installing the main in the street, which is replacing a rear yard line.  The $873,000 estimate includes the cost of running the service line from the street to the house.

4.      Revenues from future connections accrue to the Township.

5.      Street connection, pressure reducing valve installation.  These costs are the responsibility of the homeowner and are not included in the project costs.

6.      Township Committee voted previously to incur 1/3 of the cost. 

 

Daughtry asked do any of these homeowners have the ability to drill a well?  Sandham stated the area is not conducive to wells.  Murphy stated once the line is in, it is a mandatory hookup. 

 

Township Committee – ok with items.

 

NO. 3 – FEES:  Bastone reported as you know, we amend the fee ordinance once per year.  We have recommendations from Engineering, Water & Sewer, Recreation, and the Township Clerk.  If you are in agreement, we would introduce the amendment at the next meeting for an effective date of January 1, 2011.

 

Committeeman Kostka commented that the fee for chess seems high.  Is this for playing chess?  Ice hockey $950 to $900?  See some things going down.  Sandham stated there is instruction there – chess.

 

Braden stated 24 of the 95 recreation fees have gone down.  I applaud Mrs. Witty for cutting costs if she is running a surplus.  Also, on every one of these fees there is a $5 infrastructure fee we instituted two years ago.

 

Township Committee – ok to move forward with fee ordinance amendment.

 

NO. 4 – WOODLAND ROAD – ONE-WAY:  Item covered earlier in meeting.

 

PUBLIC PORTION:

 

Truscha Quatrone, 4 Majorca Road, Towaco, asked when do we get to see the listing of the fees?  Bastone stated they will be in an ordinance.  Braden stated all fees are available online in our E-code.

 

Steve Moscone, 68 Hook Mountain Road, Montville, stated lacrosse is having a tournament on November 20 at Camp Dawson.  They anticipate 120 to 130 cars.  Can they use the train station for overflow parking and can they rent the Dial-A-Ride bus?

 

Bastone stated the Dial-A-Ride bus has been used in the past for events; such as, the MBSA opening day.

 

Daughtry asked would the athletic organization sponsoring the event be willing to pay the Dial-A-Ride driver?  Moscone answered yes, and they are hiring a police officer.

 

Sandham stated the train station is not the jurisdiction of the town.  Have you secured the use of that lot?  Moscone stated they wanted to come to the town first.

 

Township Committee – ok with request.

 

Hearing no further comments, Chairman Sandham closed the public portion.  Motion:  Daughtry.  Second:  Kostka.  All in favor.  Motion approved.

 

ORDINANCE INTRODUCTIONS:

 

NO. 1 – ORDINANCE NO. 2010-39 BOND ORDINANCE PROVIDING FOR THE EXPANSION OF THE WATER SYSTEM INTO THE PLAUSHA NEIGHBORHOOD IN AND BY THE TOWNSHIP OF MONTVILLE, IN THE COUNTY OF MORRIS, NEW JERSEY, APPROPRIATING $900,000 THEREFOR, AUTHORIZING THE ISSUANCE OF $900,000 BONDS OR NOTES OF THE TOWNSHIP FOR FINANCING PART OF THE COST THEREOF AND DIRECTING THE SPECIAL ASSESSMENT OF PART OF THE COST THEREOF:

 

Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for November 23, 2010, at 8 p.m.  Motion:  Nielson.  Second:  Braden.  Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes.  Motion approved.

 

RESOLUTION AUTHORIZING CONSENT AGENDA NO. 2010-CA20:  Motion:  Braden.  Second:  Nielson.  Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes.  Resolution adopted.

 

CONSENT AGENDA ITEM A – RESOLUTION APPROVING REFUND OF TAXES – VARIOUS TAX APPEALS 2009 & 2010:

 

WHEREAS, The TAX COURT OF NJ has entered judgment on appeals filed by taxpayers in the Township of Montville; and

 

 WHEREAS, the judgment reduced assessments and cancelled tax creating an overpayment of taxes for the year 2009;

 

NOW, THEREFORE, BE IT RESOLVED that the treasurer be authorized to draw checks in the amount of overpayment to:

                                              

Block 3 Lot 14.2

84 Stony Brook Road

Matisak, Jerry & Linda C                                 2009                $6,558.36

 

Block 144 Lot 25.7

81 Windsor Drive                                            2009                $3,996.33

Lefkowitz, Robert & Eve M                             2010                $4,087.91

 

Block 115 Lot 9

6 Pepper Road

Paul, Douglas & Melanie                                 2009                $3,267.28

 

Block 178 Lot 2.1

64 Route 46 West

Olympik Real Estate Holdings LLC                2009                $5,276.08

 

CONSENT AGENDA ITEM B – RESOLUTION AUTHORIZING CANCELLATION OF TAX SALE CERTIFICATE #09-00007:

 

WHEREAS, Certificate of Sale #09-00007 was issued to Montville Township for delinquent taxes on Block 39 Lot 35 (5 Park Ave), at a tax sale held on December 03, 2009; and

 

            WHEREAS, Park Finance, on behalf of the assessed owner, Enriquez, Hector & Milagros has redeemed Certificate #09-00007 by paying the full amount of the delinquency.

 

            NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Municipal Clerk of Montville Township are hereby authorized to endorse Certificate of Sale #09-00007 for cancellation.

 

CONSENT AGENDA ITEM C – RESOLUTION AUTHORIZING THE PROCESSING OF CERTAIN TAX SALE CERTIFICATE REDEMPTIONS:

 

BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the following tax sale certificate redemptions be processed by the Department of Finance:

 

Block 52 Lot 33 Qualifier C019A        

22 Louis Drive

Lien Redemption Certificate #09-00013                                             $249.93

To:  J.N. Properties

 

Block 125.8 Lot 13     

21 Underwood Road

Lien Redemption Certificate #09-00037                                             $402.33

To:  J.N. Properties

 

CONSENT AGENDA ITEM D – RESOLUTION ESTABLISHING HOLIDAY SCHEDULE FOR OFFICIALS AND EMPLOYEES OF THE TOWNSHIP OF MONTVILLE FOR THE YEAR 2011:

 

WHEREAS, the Township Committee of the Township of Montville has approved holidays for officials and employees of the Township of Montville; and

 

WHEREAS, the following Holiday Schedule is established for the year 2011;

2011 HOLIDAY SCHEDULE

           

1.         MARTIN LUTHER KING DAY  MONDAY                                 01/17/11

               

2.         PRESIDENTS’ DAY                            MONDAY                                 02/21/11

 

3.         GOOD FRIDAY                                   FRIDAY                                   04/22/11

 

4.         MEMORIAL DAY                                 MONDAY                                 05/30/11

 

5.         JULY 4 HOLIDAY                                MONDAY                                 07/04/11

 

6.         LABOR DAY                                       MONDAY                                 09/05/11

 

7.         COLUMBUS DAY                               MONDAY                                 10/10/11

 

8.         VETERANS’ DAY                                FRIDAY                                   11/11/11

 

9.         THANKSGIVING DAY                       THURSDAY                            11/24/11

 

10.       THANKSGIVING FRIDAY                    FRIDAY                                   11/25/11

 

11.       CHRISTMAS EVE                               FRIDAY                                   12/23/11

 

12.       CHRISTMAS DAY                               MONDAY                                 12/26/11

 

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the Holiday Schedule for the year 2011 be approved and adopted.

 

CONSENT AGENDA ITEM E – RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND LEW CORPORATION:

 

WHEREAS, there exists the need for environmental consulting and testing services in connection with Camp Dawson Lead Testing in the Township of Montville; and

            WHEREAS, the maximum amount of the contract is $2,500.00; and

            WHEREAS, the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) requires that the resolution authorizing the award of contracts for "Professional Services" without competitive bids and the contract itself must be available for public inspection.

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris, and State of New Jersey, as follows:

            Section 1.       The Mayor and Clerk are hereby authorized and directed to execute an agreement with Lew Corporation for engineering services in connection with the Camp Dawson Lead Testing project in the Township of Montville for a total amount not to exceed $2,500.00 as set forth in the proposal attached hereto.

            Section 2.       This contract is awarded without competitive bidding as a "Professional Service" in accordance with N.J.S.A. 40A:11-5(1)(a) of the Local Public Contracts Law because the contract is for a service performed by a person(s) authorized by law to practice a recognized profession that is regulated by law.

            Section 3.       A notice of this action shall be printed once in the legal newspaper of the Township of Montville.

 

CONSENT AGENDA ITEM F – RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR MAINTENANCE AND TECHNICAL SUPPORT OF COMPUTERS IN THE POLICE DEPARTMENT:

 

WHEREAS, quotations were received for maintenance and technical support of computers in the Police Department; and

            WHEREAS, quotations were received and the quotation which best met the needs of the Township was received by Sparctech Solutions, LLC in the amount of $15,600.00 per year; and

            WHEREAS, the amount of the quotation is within the established budget and the Township Administrator has recommended the award.

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that Sparctech Solutions, LLC shall be awarded the Contract for maintenance and technical support of computers in the Police Department in the amount of $15,600.00 per year.

 

CONSENT AGENDA ITEM G – RESOLUTION AUTHORIZING A DEVELOPER’S AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND DAVID BORNSTEIN AND ANDREA BORNSTEIN:

 

WHEREAS, David Bornstein and Andrea Bornstein are the developers of land identified on a certain site plan and/or subdivision plat known as Block 139.06, Lots 17 and 18 (Horseneck Road and Woodland Road); and

            WHEREAS, the developers were granted approval by the Township of Montville Planning Board pursuant to Resolution dated February 11, 2010; and

            WHEREAS, the developers desire to comply with the terms and conditions of the approval; and

            WHEREAS, the Township of Montville and the developers have agreed to enter into a Developer's Agreement which agreement would provide for the completion of various improvements and obligations required by the approvals.

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the appropriate municipal officials are hereby authorized to execute a Developer's Agreement between the Township of Montville and David Bornstein and Andrea Bornstein in the form attached hereto.

 

CONSENT AGENDA ITEM H – RESOLUTION ACCEPTING A CONVEYANCE FROM SWAROOP PATEL AND VIRAJ PATEL:

 

            WHEREAS, N.J.S.A. 40A:12-4 authorizes a municipality to acquire property; and

            WHEREAS, Swaroop Patel and Viraj Patel have agreed to convey a Storm Sewer Easement over a portion of Block 76, Lot 13.05 (Jewel Court) to the Township of Montville as a condition of development approval; and

            WHEREAS, Swaroop Patel and Viraj Patel have executed a Storm Sewer Easement and have presented same to the Township for acceptance.

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the following conveyance from Swaroop Patel and Viraj Patel to the Township of Montville is hereby accepted:

 

            Storm Sewer Easement; Portion of Block 76, Lot 13.05

 

RESOLUTIONS:

 

NO. 1 – RESOLUTION AUTHORIZING TRANSFER OF FUNDS:

 

WHEREAS, there appears to be insufficient funds in the following accounts (Excepting the appropriation for Contingent Expenses or Deferred Charges) to meet the demands for the balance of the year, 2010

 

                        Township Clerk, S & W                      $     976

                        Finance, OE                                        $     250

                        Legal Services, OE                             $20,155

                        Board of Adjustment, S & W              $  4,881

                        Insurance, OE                                     $     719

                        Traffic Lights, OE                                $     900

                        Dial-A-Ride, OE                                  $  2,750          

Public Assistance, S & W                  $     193

Youth Services, S & W                       $  7,900

Senior Citizen Services, S & W         $  4,722

DCRP, OE                                          $  1,215

                        Municipal Court, OE                            $  1,250

                                               

            WHEREAS, there appears to be a surplus in the following accounts, (excepting the appropriation for Contingent Expenses, Deferred Charges, Cash Deficit of Preceding Year, Reserve for Uncollected Taxes, Down Payments, Capital Improvement Fund or Interest and Debt Redemption Charges,) over and above the demand deemed to be necessary for the balance of the year, 2010

                       

                        Tax Collection, S & W                                    $25,800

                        Planning, S & W                                 $11,111

                        Celebration of Public Events, OE       $  9,000                                                                                                                                              

            NOW, THEREFORE, BE IT RESOLVED, (not less than two-thirds of all members thereof affirmatively concurring) that in accordance with the provision of R. S. 40A-58, part of the surplus in the accounts heretofore mentioned be and the same is hereby transferred to the accounts, (excepting the appropriation for Contingent Expenses or Deferred Charges), mentioned as being insufficient to meet the current demands, and

 

            BE IT FURTHER RESOLVED, that the Director of Finance is hereby authorized and directed to make the transfers.

 

Motion:  Braden.  Second:  Daughtry.  Discussion:  Kostka stated he would like to see the source and basis of the transfers.  He is seeing it for the first time.  Bastone stated he has the numbers on everything.  Kostka will take offline with Bastone.

 

Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes.  Resolution adopted.

 

RESOLUTION NO. 2 – RESOLUTION AUTHORIZING THE FILING OF SUBDIVISION DEEDS FOR PROPERTY OWNED BY THE TOWNSHIP OF MONTVILLE AND KNOWN AS BLOCK 124.09, LOT 11:

 

WHEREAS, the Township of Montville is the owner of real property known as Block 124.09, Lot 11 (137 Changebridge Road) as shown on the Tax Map of the Township of Montville and also known as the First Aid Squad Property; and

            WHEREAS, the Township Committee finds that it would be in the best interest of the Township to subdivide this property into two lots to be known as Block 124.09, Lot 11.01 and Block 124.09, Lot 11.02 as described in the proposed descriptions attached hereto.

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the appropriate municipal officials are hereby authorized to prepare and execute Deeds subdividing Block 124.09, Lot 11 in to two lots to be known as Lots 11.01 and 11.02 as described in the proposed descriptions attached hereto.

 

Motion:  Daughtry.  Second:  Sandham.  Discussion:  Murphy explained the First Aid Squad leases a portion of the lot – there is another small portion not used by them that belongs to the Township.  We are subdividing this so it continues to be the ownership of the Township.

 

Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes.  Resolution adopted.

 

NO. 3 – RESOLUTION REQUESTING APPROVAL OF THE DIRECTOR OF THE DIVISION OF LOCAL GOVERNMENT SERVICES TO ESTABLISH A DEDICATED TRUST BY RIDER FOR ACCUMULATED ABSENCES, PURSUANT TO NJAC 5:30-15:

 

WHEREAS, permission is required of the Director of the Division of Local Government Services for approval as a dedication by rider of revenue received by a municipality when the revenue is not subject to reasonable accurate estimates in advance; and

WHEREAS, NJAC 5:30-15 permits municipalities to receive amounts for costs incurred for accumulated absences; and

WHEREAS, NJSA 40A:4-39 provides that the Director of the Division of Local Government Services may approve expenditures of monies by dedication by rider;

            NOW, THEREFORE, BE IT RESOLVED by the governing body of the Township of Montville, County of Morris, and State of New Jersey as follows:

 

1.      The governing body hereby requests permission of the Director of the Division of Local Government Services to pay expenditures for accumulated absences created in accordance with the provisions of NJAC 5:30-15 as per NJSA 40A:4-39; and

 

2.      The Municipal Clerk of the Township of Montville is hereby directed to forward two certified copies of this resolution to the Director of the Division of Local Government Services.

 

Motion:  Braden.  Second:  Daughtry.  Discussion:  Bastone stated this gives us the ability to put money aside so that when you incur additional costs you can use it.  We did it for snow removal.  The accumulated absences are based upon all the retirements in 2010.

 

Roll call vote – Daughtry, yes; Kostka, no; Nielson, yes; Braden, yes; Sandham, yes.  Resolution adopted.

 

NO. 4 – ACCEPTANCE OF RESIGNATION OF EDWARD ERNSTROM FROM THE LIBRARY BOARD OF TRUSTEES:  With regrets.  Motion:  Daughtry.  Second:  Braden.  All in favor.  Motion approved.  Daughtry stated Mr. Ernstrom was involved for thirty years.

 

NO. 5 – RESOLUTION APPROVING THE LISTING OF BILLS AND SIGNING OF CHECKS:  Listing of bills approved; and the Mayor and Township Clerk are authorized to sign the checks.  Motion:  Daughtry.  Second:  Nielson.  Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes.  Resolution adopted.

 

APPOINTMENT OF LISA LOBIONDO TO THE LIBRARY BOARD OF TRUSTEES:  Braden stated they have an applicant who has applied to fill the vacancy on the Library Board.  We can wait until reorganization, but I am of the opinion that is a very tedious time for us to fill all those spots and since we have a viable applicant, I would propose that we fill that spot.

 

Township Clerk stated there are no other applicants at this time leftover from last year.

 

Appoint Lisa LoBiondo to the Library Board of Trustees for an unexpired five-year term ending 12/31/13.  Second:  Sandham.  Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes.  Motion approved.

 

COMMITTEE REPORTS:

 

Committeeman Braden asked for an update on the CFO search.  Kostka stated they have interviewed three candidates.  They will be interviewing two more tomorrow evening.  Target date – hire in 2010.  Sandham stated hopefully they will conclude relatively soon.

 

Braden asked about the possibility of laptops up on the dais.  The Township Committee in next year’s budget could maybe investigate a smart board so when things are discussed the audience can understand what we are talking about.  Propose above for next year.  Township Clerk to research it.  Sandham stated then we should add it to our capital budget if it falls under that category.

 

Committeewoman Nielson – no report.

Committeeman Daughtry – no report.

 

Committeeman Kostka requested Mr. Bastone give an estimate on the accumulated absences by next meeting.

 

Chairman Sandham stated they need to set dates:  Appointment meeting scheduled for Tuesday, December 21, at 7 p.m.  Reorganization meeting scheduled for Monday, January 3, at 7 p.m.

 

Letter from 4th of July Committee:  They decided to forego the parade for 2011 do to budgetary issues with police, etc.  We have taken out Montville Day.  That seems to be the one time people come out.  Maybe we could find a way to support the 4th of July Committee.  We can discuss at next meeting.

 

Sandham stated the Board of Education formed a committee of three people for the subcommittee we talked about at our last joint meeting.  We should appoint a subcommittee also.  The point was to get things addressed during the year.

 

Braden suggested we combine that into reorganization.  Sandham stated they are looking to have a meeting before the end of the year.  Braden volunteered in the interim.  Nielson stated she is the liaison to the BOE.  Sandham stated he was actually hoping to sit on the subcommittee as Mayor.  Braden stated he will defer to the Mayor.  Sandham stated until the end of the year, and then they can adjust.

 

Meeting adjourned at 9:35 p.m.  Motion:  Nielson.  Second:  Braden.  All in favor.  Motion approved.

 

Respectfully submitted,

 

 

 

                                                           

Gertrude H. Atkinson, Township Clerk

Last Updated ( Thursday, 16 December 2010 )
 
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