MTC Meeting Minutes 04-26-11 Print E-mail

Montville Township Committee Regular Meeting

Tuesday, April 26, 2011, 6:00 p.m.

Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey

 

6:15 p.m. – Statement of Open Public Meetings Act Compliance read by Chairman James Sandham, Jr.:  “As required by the Open Public Meetings Act, adequate notice of this meeting has been provided which notice specified the time and place of the meeting to the extent known at that time.  The notice was posted on the bulletin board at the Municipal Building, sent to the Daily Record, and the Citizen, posted on the Township’s website calendar, and placed on file at the Township Clerk’s office.  This meeting has been properly noticed to the public in accordance with the Open Public Meetings Act.”

 

Roll call Township Committee:

 

Present:          Committeeman Tim Braden

Committeeman Don Kostka

                        Committeeman Scott Gallopo

                        Committeewoman Deb Nielson

                        Chairman James Sandham, Jr.

 

Also present:   Frank Bastone, Township Administrator

Robert Lowenfish, Treasurer/Director of Finance

Adam Brewer, Management Specialist

Robert Oostdyk, Township Attorney

Gertrude Atkinson, Township Clerk

 

RESOLUTION NO. CES-042611A PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12:

1.      Personnel

2.      Litigation:  Lotta Lettuce; Zimmerman

3.      Contract negotiations:  86 River Road; Surplus Equipment; Lincoln Park health shared services contract; Revaluation contract

 

Motion:  Gallopo.  Second:  Nielson.  All in favor.  Resolution adopted.

 

At 6:15 p.m. – Closed Session.  At 8:09 p.m. – Public Session.

 

Chairman Sandham read the Statement of Open Public Meetings Act Compliance again for the record.

 

Prayer and Pledge of Allegiance led by Committeeman Gallopo.

 

PROCLAMATION CELEBRATING ARBOR DAY 2011:  The Mayor and Township Committee presented the proclamation to Michele Caron, the Women’s Club, and the Environmental Commission.  Caron announced this year the honoree is Deb Nielson for all she has done for the Environmental Commission.  Arbor Day celebration is Friday at 8:30 a.m.  Three 3rd graders are coming to help plant the tree.  They are the winners of the poster contest.  Saturday is recycling day at the municipal building.

 

REPORTS:

 

ADMINISTRATOR:  Frank Bastone, Township Administrator, reported on the 2011 budget.  He provided the Township Committee with exhibit forms that summarize the budget.  $255,654 increase.  1.44% increase in the levy. 

 

Bastone reported they have a proposal to refinish tables in the conference room and council chambers.   Township Committee – ok.

 

Bastone reported on the recycling tonnage report – recycling continues to increase.  Will continue to work to get to better percentages.

 

Bastone reported on the sustainable energy meeting.  The SEM went out to bid for the second annual contract on electricity.  For the new contract period - the new SEM bid – we will be paying 9.2% less than JCP&L for electricity and 5.34% less for street lighting. 

 

ATTORNEY:  No report.

FINANCE:  Robert Lowenfish, Director of Finance, reported in May he will summarize his first six months and look forward to the next six months.

 

ENGINEER:  No report.

 

CLERK:  Trudy Atkinson, Township Clerk, requested the Township Committee approve a new Mayor’s plaque for the lobby.  The one now is just on poster board.  Cost is approximately $700.  Displayed sketch of proposed new plaque.  Would come out of Township Committee budget line.  Township Committee – ok.

 

COMMITTEE:

 

Chairman Sandham reported he received a phone today that we are getting a safe corridors grant of $14,500.

 

INTRODUCTION OF 2011 MUNICIPAL BUDGET:  Bastone reported the budget reflects a 1.44% increase in the levy – approximately one tax point. 

 

Sandham stated the increase in total spending – pure spending is up 7/10 of a percent.

 

Committeeman Kostka stated at our last meeting Mr. Lowenfish put together an analysis on open space.  By next meeting, how much could we reduce the open space tax and still maintain the existing purchases, existing debt service, etc?

 

Committeeman Gallopo stated the surplus anticipated 2010 $1.2 million; 2011 $437,000.  All else being equal - $1 million less in library surplus, same tax levy increase – what will the budget look like next year?  Bastone stated we probably left $50,000 in cash surplus last year.  Based upon the numbers this year, we are probably leaving $1 million carryover.

 

Sandham stated if there were no excess funds in the open space trust fund except for debt service and we wanted to purchase property, how would we do that?  Bonding?  Bastone answered I would say yes, that is correct.

 

Sandham asked could you clarify that as an addition to Mr. Kostka’s question. 

 

Kostka stated dedicated water utility budget 2011 – anticipated money coming in from the water utility – significant difference from 2010.  Bastone stated in general we developed rates for water & sewer based on four-year scenarios.  The rate infrastructure was based on projected budgets.  The budgets are coming in less than the budgets that were projected in the analysis.  The Long-Term Financial Planning Committee will be taking a look at this.

 

Kostka stated he was looking at gross revenues coming in.  Bastone stated we are only using the amount of rent necessary to meet the needs of the budget.  Bastone discussed the handling of the charges to the utility in the budget.  This budget does not reflect the allocation of utilities in the current fund.

 

NO. 1 RESOLUTION INTRODUCING THE 2011 MUNICIPAL BUDGET:

 

2011 MUNICIPAL BUDGET

OF THE TOWNSHIP OF MONTVILLE

COUNTY OF MORRIS

 

 

 

 

 

 

Revenue and Appropriation Summaries

 

 

 

 

 

 

Summary of Revenues

 

 

Anticipated

Final

 

 

 

 

2011

2010 Budget

 

 

 

 

 

 

1.  Surplus

 

 

 

 $        437,000

 $             1,200,000

2.  Total Miscellaneous Revenues

 

 

8,559,836

8,042,235

3.  Receipts from Delinquent Taxes

 

 

1,400,000

1,200,000

4.   Local Tax for Municipal Purposes

 

 

      18,021,131

              17,765,549

 

 

 

 

 

 

                             Total General Revenues

 

 $   28,417,967

 $           28,207,784

 

 

 

 

 

 

Summary of Appropriations

 

 

Proposed

Final

 

 

 

 

2011 Budget

2010 Budget

 

 

 

 

 

 

1.  Operating Expenses:

 

 

 

 

         Salaries and Wages

 

 

 $     8,919,348

 $             8,909,285

         Other Expenses

 

 

8,908,633

9,208,860

2.  Deferred Charges & Other Appropriations

 

2,355,371

1,875,033

3.  Capital Improvements

 

 

80,000

80,000

4.  Debt Service

 

 

 

5,779,615

5,784,606

5.  Reserve for Uncollected Taxes

 

 

        2,375,000

               2,350,000

 

 

 

 

 

 

                       Total General Appropriations

 

 $   28,417,967

 $           28,207,784

 

 

 

 

 

 

Total Number of Employees (Full-Time)

 

 

106

111

 

 

 

 

 

 

 

 

 

 

 

 

2011 Dedicated Water Utility Budget

Summary of Revenues

 

 

Anticipated

Final

 

 

 

 

2011

2010 Budget

 

 

 

 

 

 

1.  Surplus

 

 

 

 $                -  

 $               100,000

2.  Total Miscellaneous Revenues

 

 

        2,333,731

               2,245,194

 

 

 

 

 

 

                             Total Revenues

 

 

 $     2,333,731

 $             2,345,194

2011 Dedicated Water Utility Budget

 

 

 

 

 

 

Summary of Appropriations

 

 

Proposed

Final

 

 

 

 

2011 Budget

2010 Budget

 

 

 

 

 

 

1.  Operating Expenses: 

 

 

 

 

        Salaries and Wages

 

 

 $        466,124

 $               462,262

        Other Expenses

 

 

1,229,823

1,267,695

2.  Deferred Charges & Other Appropriations

 

94,075

75,138

3.  Capital Improvements

 

 

107,000

107,000

4.  Debt Service

 

 

 

          436,709

                  433,099

 

 

 

 

 

 

                       Total Appropriations

 

 

 $     2,333,731

 $             2,345,194

 

 

 

 

 

 

 Total Number of Employees (Full-Time)

 

 

5

6

 

 

 

 

 

 

2011 Dedicated Sewer Utility Budget

Summary of Revenues

 

 

Anticipated

Final

 

 

 

 

2011

2010 Budget

 

 

 

 

 

 

2.  Total Miscellaneous Revenues

 

 

 $     4,229,681

 $             4,403,381

 

 

 

 

 

 

                             Total Revenues

 

 

 $     4,229,681

 $             4,403,381

 

 

 

 

 

 

Summary of Appropriations

 

 

Proposed

Final

 

 

 

 

2011 Budget

2010 Budget

 

 

 

 

 

 

1.  Operating Expenses: 

 

 

 

 

        Salaries and Wages

 

 

 $        320,077

 $               317,511

        Other Expenses

 

 

2,186,720

2,210,788

2.  Deferred Charges & Other Appropriations

 

71,250

49,417

3.  Capital Improvements

 

 

82,500

87,500

4.  Debt Service

 

 

 

        1,569,134

               1,738,165

 

 

 

 

 

 

                       Total Appropriations

 

 

 $     4,229,681

 $             4,403,381

 

 

 

 

 

 

Total Number of Employees (Full-Time)

 

 

4

5

 

 

 

 

 

 

 

 

 

 

 

 

Debt Information - Bonds, Notes and Loans

 

 

General

Water Utility

Sewer Utility

 

 

 

 

 

 

 

Interest on Bonds

 $         1,395,416

 $            145,234

 $        252,339

 

Principal on Bonds

4,040,000

285,000

1,180,000

 

Interest on Notes

2,604

6,475

32,150

 

Principal on Notes

 

 

12,000

 

Loan Repayments

341,595

 

92,645

 

Outstanding Balance-December 31, 2010

38,023,631

4,354,000

11,918,750

 

 

 

 

 

 

 

 

 

 

 

 

 

Notice is hereby given that the budget and tax resolution was approved by the Township Committee of

the Township of Montville, County of Morris on April 26, 2011.

 

 

 

 

 

 

 

 

A hearing on the budget and tax resolution will be held at the Municipal Building, on May 24, 2011 at

8:00 o'clock PM at which time and place objections to the Budget and Tax Resolution for the year 2011

may be presented by taxpayers or other interested persons.

 

 

 

 

 

 

 

 

Copies of the budget are available in the office of the Township Clerk at the Municipal Building,

195 Changebridge Road, Montville, New Jersey, (973) 331-3300 during the hours of 8:30 a.m.

to 4:30 p.m.

 

 

 

 

 

 

Motion:  Nielson.  Second:  Gallopo.  All in favor.  Resolution adopted.

 

DISCUSSION ITEMS:

 

NO. 1 – O’DOWD PROPERTY PRESENTATION:  Deleted from final agenda.

 

NO. 2 – MORRIS COUNTY DISPATCH:  Bastone reported he has been working on an analysis of the town going to Morris County Dispatch.  The report is financial and operational.  There are significant savings to the municipality to go with the County.  $312,000 per year.  Addressed the operational issues with the fire departments, the first aid squad, and the County.  We had a tour of the facility at the County.  The issues submitted by the fire departments and the FAS were addressed, and then they gave me a list of issues that were not adequately addressed.  They were addressed by me and/or the County.  Going with the County would require adaptation and change.  Those are the real issues that need to be discussed and analyzed further to make a final decision.  The County now provides emergency dispatch to more than half the municipalities in the County.

 

Committeeman Gallopo stated in the December 2010 document where you and the County addressed the issues – was there a response to the response?  Bastone answered no.  At some point I had to get this out.  One thing is the existing facility is moving to capacity.  If we don’t decide to move on this we may have to wait until the new facility in 2013.  The Township Committee now has the same report and information as the fire departments and FAS.  It does warrant more investigation.  We need to identify the operational issues. 

 

Committeewoman Nielson asked the length of the contract.  Bastone replied five years, but that is negotiable.

 

Sandham asked when did the fire departments and FAS get the document?  Bastone answered yesterday.  Nielson and Sandham agreed they want input from them as first responders. 

 

Carry to next meeting with the intention of having input from each of the stakeholders.  Bastone stated he would like to get the issues in writing first.  He will send e-mails how to the four entities and Chief Cook and ask for their issues.

 

Sandham thanked everyone for coming out tonight.  We know you have a vested interest.

 

NO. 3 – 2011 AND FUTURE GOALS:  Bastone stated he attempted to solidify and prioritize the goals as discussed at last meeting.  Submitted a document for the Township Committee to review.  Two questions:  1)  #13 – B priority.  Talking about establishing a budget minus $2.3 million in revenue?  Township Committee consensus - modify to establish a budget with up to $1 million in cuts/options by December 31

 

2)         Item #16 – B priority - land use functions – handle by Planning Board and Board of Adjustment and/or the Land Use Review Committee?  Township Committee – yes.

 

 

Township Committee requested Mr. Bastone prioritize the A priorities, give reasonable target dates to achieve some of these items and if delegated, who they are delegated to.

 

NO. 4 – TRANSPARENT MEETINGS:  Bastone reported you received the document from the Technology Committee.

 

Gallopo stated the Technology Committee put together recommendations to the Township Committee and the Administrator basically to provide a transparent government. 

 

First piece – meeting – documents available with the agenda on the website.  Second piece – hardware issues – I-pads or net books.  Last piece – projecting the information at the meeting.  The discussion is ongoing for the hardware and projection equipment.

 

Sandham stated this is great.  Want to thank Scott and the Technology Committee.

 

Committeeman Braden stated you are talking about two screens on both sides of the room.  Why wouldn’t you take advantage of the existing screen?

 

Robert Lefkowitz, Technology Committee, stated you would be projecting through the Mayor.  We would be projecting right on the wall on each side.  Would like to have a demo at one of the future meetings.  Township Committee – for next meeting – work on demo.

 

Bastone stated item 3B – we are going to set a date and a time for public dissemination down the road?  A lot of this will have to do with how the Clerk can accomplish this.  Item C – items disseminated as they become available or still in one packet on Friday?  He recommends one dissemination on Friday.

 

Discussion – process for encrypting documents/PDF’s, need to come up with a system to make/update changes, securing net books, dedicated projection machine, operation of it, etc.  The hardware discussion needs to continue.    

 

PUBLIC PORTION:

 

Ron Cain, 41 Bloomfield Avenue, Pine Brook, Chairman of Fire District #3 Commissioners, stated each of us has our meetings after May 10.  Ask that you have your next meeting on County dispatch on May 24.  Bastone will speak to each of the departments.

 

Kurt Dinkelmeyer, 33 Douglas Drive, Towaco, spoke about the County dispatch.  I know there are operational questions still pending.  How much will it cost the taxpayer here through the County?

 

Bastone stated my analysis took into account the contract we would have with the County.  The cost of the radios is built into the municipal budget.

 

Sandham stated total expenses now are $700,000.  We believe we would save upwards of $300,000 of that. 

 

Dinkelmeyer stated the County is building a new facility.  What impact would that have on us taxpayers?  Bastone stated the cost of the facility is in your County taxes.

 

Dinkelmeyer stated I understand Parsippany is not going along with this.  Are you saying that this multimillion dollar facility has already been approved?  Bastone stated I don’t know.  Right now you are paying for the old facility and in the future you will be paying for the new facility.

 

Dinkelmeyer asked shouldn’t the towns talk to the County about building a new facility?  Gallopo stated the he believes the Freeholders did approve the new facility.  Dinkelmeyer stated so it is too late to do anything.

 

John Barbieri, 46 Rogers Drive, Landing, Montville Township Police Dispatcher, stated he previously dispatched in Morris Plains.  They went to County dispatch.  The only savings Morris Plains saw was the laying off of civilian dispatchers.  That would be the same thing in Montville Township.  I am not ¼ of $313,000.

 

Bastone stated the report is based on civilian dispatchers and a report from Chief Cook.  There our Lieutenants and Sergeants on each squad.  Barbieri stated but they are still going to be employed. 

 

Bastone stated the Lieutenants spend in excess of 50% of their time on the desk.  He explained how he did the analysis of police salaries. 

 

Barbieri stated Morris Plains did not reduce their police staffing.  The dollar amount you are looking at for lieutenants – you are probably not going to save that.

 

Cheryl Henderson-Brill, Montville Township Police Dispatcher and member of the FAS.  Been with the town for 18 years now.  She has seen a lot of changes.  $312,000 savings – you are not saying it is over a ten-year period.  Some figures in the report are not totally correct.

 

Operations - last week’s CPR save.  It was a matter of minutes – life or death.  Barbieri and I worked on the desk for that.  We coordinated that together.  That would not have happened if you were with the County.  You have to look at the operations and talk to the personnel – this is my job.  Mr. Gallopo toured the police station there.  Over the last 18 years, no one else ever did that.  I know this has been going on for the past year, and I have not heard one thing personally – only through the grapevine.

 

Nielson stated this is the first time the Township Committee as a whole has seen the report.  For the record, I toured the police facility about three years ago.

 

Henderson-Brill stated you can’t make a decision based on not knowing the job.  When there is a storm and power-outages, no one knows what goes on there.

 

Sandham stated he toured the facility several years ago.  This is a fact finding mission.  This is just a report to give us information.  We appreciate all of the input.  No decisions have been made now.

 

Henderson-Brill stated I have heard horror stories – people will not get as good service as locally.  Talk to the other towns and the people on my level.

 

Ed Watters, 9 Brook Valley Road, Towaco, FAS, stated the Freedholders have decided to fund this facility.  There are a lot of operations questions.  Someone has to go back to the County – what input did they have upfront?  I would like you to go back to the Freeholders and ask why we had no say.

 

Hearing no further comments, Chairman Sandham closed the public portion.  Motion:  Nielson.  Second:  Gallopo.  All in favor.  Motion approved.

 

ORDINANCE INTRODUCTIONS:

 

NO. 1 – ORDINANCE NO. 2011-09 AUTHORIZING THE SALE OF CERTAIN PROPERTIES OWNED BY THE TOWNSHIP OF MONTVILLE, MORRIS COUNTY, NEW JERSEY, NOT REQUIRED FOR PUBLIC PURPOSES PURSUANT TO NJSA 40A:12-13, ET SEQ.:  Block 125.07, Lot 6 – Lee Court well site.

 

Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for May 10, 2011, at 8 p.m.  Motion:  Gallopo.  Second:  Nielson.  Roll call vote – Braden, yes; Kostka, yes; Gallopo, yes; Nielson, yes; Sandham, yes.  Motion approved.

 

NO. 2 – ORDINANCE NO. 2011-10 OF THE TOWNSHIP OF MONTVILLE, MORRIS COUNTY, NEW JERSEY, AUTHORIZING A CAPITAL EXPENDITURE FROM THE OPEN SPACE DEDICATED TRUST FUND IN THE AMOUNT OF $25,000 – LEGAL FEES – COFFEY & ASSOCIATES:  Bonnieview litigation.

 

Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for May 10, 2011, at 8 p.m.  Motion:  Gallopo.  Second:  Nielson.  Roll call vote – Braden, yes; Kostka, yes; Gallopo, yes; Nielson, yes; Sandham, yes.  Motion approved.

 

NO. 3 – ORDINANCE NO. 2011-11 AMENDING CHAPTER 169 ENTITLED “FEES” OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE AND AMENDING THE LAND USE FEES:  Clerical corrections.

 

Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for May 10, 2011, at 8 p.m.  Motion:  Nielson.  Second:  Braden.  Roll call vote – Braden, yes; Kostka, yes; Gallopo, yes; Nielson, yes; Sandham, yes.  Motion approved.

 

RESOLUTION AUTHORIZING CONSENT AGENDA NO. 2011-CA8:  Sandham requested Item F be deleted from the consent agenda and handled separately.  The Board of Education was interested in some of this equipment.  We had proposed selling property to the BOE, and that was on hold.  That property is now included on this list.  They would now have to bid, and they would have to pay a higher price for it than if we sold it to them at a direct sale.  Why would we want to charge our BOE more?  If they lose the bid, they would potentially go outside for that vehicle and pay more.  It is an opportunity to save money for the taxpayers.  Braden disagreed.  Kostka stated on the one hand when we have to pass money on to the BOE money, they get 100 pennies to the dollar.  If there are tax appeals – what happens is the town takes it on the chin.  The BOE got their 100 pennies and they done with.  With this property, we could get fair market value of it on an individual bidding.  I say that is an opportunity to give some relief back to the taxpayers.  Motion on Consent Agenda Item’s A - E:  Nielson.  Second:  Gallopo.  Roll call vote – all yes.  Resolution adopted.

 

CONSENT AGENDA ITEM A – RESOLUTION AUTHORIZING THE PROCESSING OF CERTAIN TAX SALE CERTIFICATE REDEMPTIONS:

 

BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the following tax sale certificate redemptions be processed by the department of Finance:

 

Block 1 Lot 11.61

9 Patrick Court

Lien Redemption Certificate #10-00001                                             $24,660.45

To:       US Bank Cust/Empire Tax Fund II LLC

 

Block 45 Lot 6

18 Route 202

Lien Redemption Certificate #09-00012                                             $  3,869.51

To:       J. N. Properties

 

Block 45 Lot 6

18 Route 202

Lien Redemption Certificate #07-00004                                             $19,628.76

To:       J. N. Properties

 

CONSENT AGENDA ITEM B – RESOLUTION AUTHORIZING CANCELLATION OF MUNICIPAL TAX SALE CERTIFICATE:  Certificate #10-00009, Block 45, Lot 6.

 

CONSENT AGENDA ITEM C – RESOLUTION AUTHORIZING THE RETURN OF CASH BOND POSTED WITH THE TOWNSHIP OF MONTVILLE:  Block 175, Lot 4, 63 Woodmont Road, Candace A. Collucci, Certificate of Occupancy, $1,500.00.

 

CONSENT AGENDA ITEM D – RESOLUTION AUTHORIZING A TONNAGE GRANT APPLICATION:

 

WHEREAS, the Mandatory Source Separation and Recycling Act, P.L. 1987, c. 102, has established a recycling fund from which tonnage grant may be made to municipalities in order to encourage local source separation and recycling programs; and

            WHEREAS, it is the intent and the spirit of the Mandatory Source Separation and Recycling Act to use the tonnage grants to develop new municipal recycling regulations to implement the Mandatory Source Separation and Recycling Act; and

            WHEREAS, the New Jersey Department of Environmental Protection has promulgated recycling regulations to implement the Mandatory Source Separation and Recycling Act; and

            WHEREAS, the recycling regulations impose on municipalities certain requirements as a condition for applying for tonnage grants, including, but not limited to, making and keeping accurate, verifiable records of materials collected and claimed by the municipality; and

            WHEREAS, a resolution authorizing this municipality to apply for such tonnage grants (for calendar year 2010) will memorialize the commitment of this municipality to recycling and to indicate the assent of the Township Committee to the efforts undertaken by the municipality and the requirements contained in the Recycling Act and recycling regulations; and

            WHEREAS, such a resolution should designate the individual authorized to ensure the application is properly completed and timely filed.

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the Township of Montville hereby endorses the submission of the recycling tonnage grant application to the New Jersey Department of Environmental Protection and designates Adam W. Brewer to ensure that the application is properly filed; and

            BE IT FURTHER RESOLVED that the monies received from the recycling tonnage grant be deposited in a dedicated recycling trust fund to be used solely for the purposes of recycling.

 

CONSENT AGENDA ITEM E – RESOLUTION TAX REIMBURSEMENT CERTIFICATION FOR THE REIMBURSEMENT OF RECYCLING TAX PAID IN 2010:

 

WHEREAS,     The Recycling Enhancement Act, P.L.2007, chapter 311, has         established a recycling fund from  which tonnage grants may be made to municipalities in order to encourage local source separation and recycling programs; and

WHEREAS,     There is levied upon the owner or operator of every solid waste facility (with certain exceptions) a recycling tax of $3.00 per ton on all solid waste accepted for disposal or transfer at the solid waste facility; and

 

WHEREAS,     Whenever a municipality operates a municipal service system for solid waste collection, or provides for regular solid waste collection service under a contract awarded pursuant to the “Local Public Contracts Law”, the amount of grant monies received by the municipality shall not be less than the annual amount of recycling tax paid by the municipality except that all grant moneys received by the municipality shall be expended only for its recycling program.

 

NOW THEREFORE BE IT RESOLVED by the Township Committee of the Township of Montville that the Township of Montville hereby certifies a submission of expenditure for taxes paid pursuant to P.L.2007, chapter 311, in 2010 in the amount of $26,665.98. Documentation supporting this submission is available at the Township of Montville Municipal Building, 195 Changebridge Road, Montville, NJ 07045 and shall be maintained for no less than five years from this date.

 

RESOLUTION AUTHORIZING THE SALE OF CERTAIN SURPLUS PROPERTY OF THE TOWNSHIP OF MONTVILLE PURSUANT TO NJSA 40A:11-36 – VEHICLES AND EQUIPMENT:

 

WHEREAS, the Township Committee of the Township of Montville has determined that the attached described items of surplus property of the Township of Montville, County of Morris and State of New Jersey is no longer needed for public use; and

 

            WHEREAS, the Township Committee of the Township of Montville has determined to provide for the sale of such property at public sale pursuant to N. J. S. A. 40A11-36.

 

            NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, as follows:

 

  1. Sealed proposals for the sale of the vehicles and items described on the attached hereto shall be received at the Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey 07045, on Tuesday, May 17, 2011 at 11:00 AM, local prevailing time.
  2. All bidders shall comply with the Notice to Bidders, and Terms and conditions of the sale.
  3. All sales are to be made to the highest bidder for payment in the form of certified check or cash in the amount of the bid accepted, to be paid to the Director of Finance within ten (10) working days of the day of sale, at the time of delivery from the Township to the purchaser thereof.  Each vehicle or item shall be removed by the purchaser as provided in the Notice to Bidders and Terms and Conditions of Sale.
  4. The Township reserves the right to reject any and all bids.
  5. All items shall be purchased on an “as is” basis, and the Township makes no warranties, express or implied as to the item’s description, quality, fitness or otherwise.
  6. Moneys received from the sale of any such property shall be paid into the General Municipal Treasury and/or the Water/Sewer Department.
  7. The Director of Finance is authorized to advertise a Notice of Sale in the Daily Record, said sale being not less than seven (7) nor more than fourteen (15) days after publication of the Notice.

SURPLUS VEHICLES

 

1994    Ford F-350   Mason Dump                            

VIN. # 2FDKF38G6RCA83669

Miles – 39,014

Condition – Runs good, newer tires, ready for use

Comes with 8ft Meyers snow plow

 

2001 Dodge Ram 3500   Utility Truck            

VIN # 3B6MF365X1M284146

Est. miles - 102,000

Condition – Ran when parked

Comes with 8 ½  Meyers snow plow

 

2001 Dodge Ram 3500   Utility Truck            

VIN # 3B6MF36551M544503

Est. miles – 104,000

Condition – Ran when parked

Comes with 8 ½ ft Meyers snow plow

 

Rotary Vehicle Lift     9000 lbs Cap.              

Serial # 1202 

Model # AB  1029 – A

Condition – Ran when parked.

 

1989 Ingersoll Rand air compressor             

Serial # 187998 – U90198

Model # P 100D – W – D

Needs new engine

 

1988 INT. 1700 Dump with Stetco Crane      

VIN # 1HTLLCCFN3KH668990

Miles – 56,000

Condition – Runs well, needs heater core & fuel tank

Comes with 10 ft Wausaw snow plow

 

1994 Ford F-350 Mason Dump

VIN # 2FDKF38G2RCA83670

Miles – 47,000

Condition – Runs, has an exhaust leak

 

1996 Jeep Cherokee

VIN # 1J4FJ27S7TL246924

Miles – high

Condition – Ran when parked

2005 Ford Crown Vic

VIN # 2FAHP71W05X112550

Miles – high

Condition – Ran when parked

 

2005 Ford Crown Vic

VIN # 2FAFP71W65X157502

Miles – high

Condition – Ran when parked

 

Motion to sell all items on list:  Braden.  Second:  Gallopo.  Discussion:  Sandham stated again the point was if the BOE has to go out and spend more for a used truck it costs the taxpayers more.  Gallopo stated they can still bid for this.  Sandham stated I was trying to keep relations as best as possible.  Roll call vote – Braden, yes; Kostka, yes; Gallopo, yes; Nielson, yes; Sandham, no.  Resolution adopted.

 

RESOLUTIONS:

 

NO. 1 – RESOLUTION AUTHORIZING CHANGE ORDER NJDOT-1 TO D & L PAVING CONTRACTORS FOR THE VREELAND AVENUE IMPROVEMENT PROJECT:

 

WHEREAS, 2010 Local Aid Funds were awarded by the New Jersey Department of Transportation for the improvement of Vreeland Avenue; and

 

            Whereas, D & L Paving Contractors is the contractor for the Vreeland Avenue Improvement Project; and

 

            WHEREAS, construction of the project is complete and has been approved by the Township Engineer; and

 

            WHEREAS, the New Jersey Department of Transportation requires final construction quantities to be documented on Change Order Form SA-1;

 

            Now, therefore, be it resolved that the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, formally approves Change Order NJDOT-1:

                                                Original Contract:                    $143,709.98

                                                Extra:                                             1,200.00

                                                Supplemental:                                  694.00

                                                Reduction:                                  -25,363.89

                                                Total Change                             -23,539.89

                                                Adjusted Contract Amount:     $120,170.09

                                                Change in Contract:                      -16.38%  

            BE IT FURTHER RESOLVED that the Mayor is hereby authorized to sign Form SA-1, Change Order NJDOT-1 and the Township Clerk is hereby authorized to submit Form SA-1, Change Order NJDOT-1 to the New Jersey Department of Transportation with a certified copy of this Resolution on behalf of the Township of Montville for the Vreeland Avenue Improvement Project.

 

Motion:  Gallopo.  Second:  Kostka.  Roll call vote – all yes.  Resolution adopted.

 

NO. 2 – RESOLUTION APPROVING THE LISTING OF BILLS AND SIGNING OF CHECKS:  Motion:  Gallopo.  Second:  Kostka.  Roll call vote – all yes.  Resolution adopted.

 

NO. 3 – CERTIFICATE OF RECOGNITION DR. DAVID FANO:  Montville Broncos Wrestling Coach.  Motion:  Gallopo.  Second:  Braden.  All if favor.  Motion approved.

 

COMMITTEE REPORTS:

 

Committeeman Braden stated there was vandalism at the library recently.  The library has installed cameras.

 

Committeeman Kostka – no report.

 

Committeeman Gallopo stated a resident would like a PDF of the most recent audit.  Bastone stated the most recent audit is 2009.  It is in hard copy.

 

Committeewoman Nielson – no report.

 

Chairman Sandham stated an Economic Development Committee member asked would the Township Committee consider reviewing deteriorating properties for condemnation.  Do we want this as a future agenda item? 

 

Nielson stated the recommendation should come from the entire EDC. She is happy to review anything.  We have a Planner and a Zoning officer.  We have a maintenance code.  It may be a matter of enforcement. 

 

Braden stated he has no problem with anyone turning over a list to the zoning officer for review of property maintenance conditions.

 

Sandham stated the Administrator and Clerk will not be here at the June 14 meeting.  Positions will be covered. 

 

RESOLUTION NO. CES-042611B PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12:

4.      Personnel

5.      Litigation:  Zimmerman

6.      Contract negotiations:  86 River Road; Surplus Equipment; Lincoln Park health shared services contract; Revaluation contract

 

Motion:  Gallopo.  Second:  Kostka.  All in favor.  Resolution adopted.

 

At 10:00 p.m. – Closed Session.  At 10:33 p.m. – Public Session.

 

Meeting adjourned at 10:33 p.m.  Motion:  Kostka.  Second:  Gallopo.  All in favor.  Motion approved.

 

 

 

 

Respectfully submitted,

 

 

                                                           

Gertrude H. Atkinson, Township Clerk

 

 

Approved August 9, 2011

Montville Township Committee

 

 

                                                           

James Sandham, Jr., Mayor

 

Last Updated ( Wednesday, 10 August 2011 )
 
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