MTC Minutes 05-10-11 Print E-mail

Montville Township Committee Regular Meeting

Tuesday, May 10, 2011, 7:00 p.m.

Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey

 

7:00 p.m. – Statement of Open Public Meetings Act Compliance read by Chairman James Sandham, Jr.

 

Roll call Township Committee:

 

Present:          Committeeman Tim Braden

Committeeman Don Kostka

                        Committeeman Scott Gallopo

                        Committeewoman Deb Nielson

                        Chairman James Sandham, Jr.

 

Also present:   Frank Bastone, Township Administrator

Anthony Barile, Township Engineer

Robert Lowenfish, Treasurer/Director of Finance

Thomas Mazzaccaro, DPW/Water & Sewer Director

Martin Murphy, Township Attorney

Gertrude Atkinson, Township Clerk

 

RESOLUTION NO. CES-051011A PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12:

1.      Litigation:  Lotta Lettuce; Zimmerman; Rail’s Steakhouse; Changebridge Road ROW

2.      Contract negotiations:  86 River Road

3.      Property acquisition:  Dellechiaie

 

Motion:  Gallopo.  Second:  Braden.  All in favor.  Resolution adopted.

 

At 7:00 p.m. – Closed Session.  At 8:10 p.m. – Public Session.

 

Chairman Sandham read the Statement of Open Public Meetings Act Compliance again for the record.

 

Prayer and Pledge of Allegiance led by Committeeman Braden.

 

PROCLAMATION – PATHWAYS INCLUDE ME! DAY MAY 21, 2011:  The Township Committee presented the proclamation to Melinda Jennis.  Jennis described the Include Me! Program and the high school mentor program.  She will present the proclamation to the lead mentors at their walk-a-thon along with the Township Committee.

 

PROCLAMATION – SARAY ALONSO:  Proclamation presented to Cedar Hill School 4th grader, Saray Alonso, in recognition of her successful life saving efforts by performing the Heimlich maneuver on her sister.  Her mom, sister, and Cedar Hill School nurse, Bonnie DiCola, were also present.

 

PUBLIC HEARINGS ON ORDINANCES FOR FINAL ADOPTION:

 

NO. 1 – ORDINANCE NO. 2011-09 AUTHORIZING THE SALE OF CERTAIN PROPERTIES OWNED BY THE TOWNSHIP OF MONTVILLE, MORRIS COUNTY, NEW JERSEY, NOT REQUIRED FOR PUBLIC PURPOSES PURSUANT TO NJSA 40A:12-13, ET SEQ.:  Block 125.07, Lot 6, Lee Court well property.

 

Chairman Sandham opened the public hearing.

 

Lee Chen, 68 Horseneck Road, Montville, stated he requested the land as it is adjacent to his property.  How did you come up with the minimum bid of $15,000?

 

Frank Bastone, Township Administrator, replied from the Tax Assessor. 

 

Martin Murphy, Township Attorney, stated it is suggested.  We can accept any bid we want.  Also, there is a provision in the ordinance that the water main would have to be connected.  Chen acknowledged that.

 

Hearing no further comments, Chairman Sandham closed the public hearing.  Motion:  Nielson.  Second:  Kostka.  All in favor.  Motion approved.

 

Motion to adopt ordinance:  Braden.  Second:  Gallopo.  Roll call vote – Braden, yes; Kostka, yes; Gallopo, yes; Nielson, yes; Sandham, yes.  Ordinance adopted.

 

NO. 2 – ORDINANCE NO. 2011-10 OF THE TOWNSHIP OF MONTVILLE, MORRIS COUNTY, NEW JERSEY, AUTHORIZING A CAPITAL EXPENDITURE FROM THE OPEN SPACE DEDICATED TRUST FUND IN THE AMOUNT OF $25,000 – LEGAL FEES – COFFEY & ASSOCIATES:

 

Chairman Sandham opened the public hearing.  Hearing no comments, Chairman Sandham closed the public hearing.  Motion:  Nielson.  Second:  Braden.  All in favor.  Motion approved.

 

Motion to adopt ordinance:  Nielson.  Second:  Braden.  Roll call vote – Braden, yes; Kostka, yes; Gallopo, yes; Nielson, yes; Sandham, yes.  Ordinance adopted.

 

NO. 3 – ORDINANCE NO. 2011-11 AMENDING CHAPTER 169 ENTITLED “FEES” OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE AND AMENDING THE LAND USE FEES:

 

Chairman Sandham opened the public hearing.  Hearing no comments, Chairman Sandham closed the public hearing.  Motion:  Braden.  Second:  Kostka.  All in favor.  Motion approved.

 

Motion to adopt ordinance:  Nielson.  Second:  Gallopo.  Roll call vote – Braden, yes; Kostka, yes; Gallopo, yes; Nielson, yes; Sandham, yes.  Ordinance adopted.

 

REPORTS:

 

ADMINISTRATOR:  Bastone reported letter received yesterday from the Morris County Department of Planning and Development – Division of Community Development.  The letter requires us to take action by May 20.  This is the official opt-out of the program.  This happens every three years.  Recommend that we stay in the program.  The most recent project we submitted for this program is the Plausha Park water system project.  Township Committee – agreed – don’t opt-out.

 

Bastone presented a proposed questionnaire as to the use of the Edmunds little house.  He requested the Township Committee take a look at and let him know if they have any suggestions.

 

ATTORNEY:  Murphy reported on the request from the Environmental Commission as to a proposed student member.  The State statute does not provide for a student member.  They could change their by-laws to provide for that.  Deputy Mayor Braden will report back to the Environmental Commission.

 

FINANCE:  No report.

 

ENGINEER:  Anthony Barile, Township Engineer, reported the DEP has approved the LOI for the Metro property.  When we receive the letter, we will know the impact – the land we have to work with. 

 

COMMITTEE REPORTS:

 

Chairman Sandham reported we received a grant from the State for Recreation programs for the disabled - $13,000.

 

Committeeman Gallopo asked if Recreation will be working with the Residents’ with Disabilities Advisory Committee.  Sandham stated he is sure Mrs. Witty will.  Gallopo will report back to the RDAC.

 

Sandham reported on the information received on the New Jersey HomeKeeper program.  This program provides assistance to help keep families in their homes while they seek employment.  Maybe we can post this on one of the bulletin boards outside.

 

PUBLIC PORTION:

 

Carmen Cerreto, Director of Broncos Football, stated they are always looking for ways to upgrade Camp Dawson.  Montville Broncos would like to gift a set of bleachers to the town for use at our games.  Distributed price quote.  We asked lacrosse and the other groups that use the field if they want to contribute.  If they don’t, we will provide the whole cost.  The Broncos will assemble the bleachers.  Sandham thanked Mr. Cerreto – this is a great undertaking.  The Township Committee whole-heartedly endorsed.

 

Truscha Quatrone, 4 Majorca Road, Towaco, stated in 2009 the Township passed an ordinance requiring groups to submit insurance certificates to the Township to use facilities, and they are also to submit financial statements.  The Patriot Freedom Group was told by the Police Department they could set up a political stand on Township property at the Towaco Post Office.  I am asking that they be treated the same as other groups and be required to submit the same insurance and financial statements.

 

Melinda Jennis, Pathways, stated they are applying for a federal grant.  It would bring in a peer leadership program.  Mrs. Witty is involved, and I have spoken to Mr. Bastone about it.  Asking for endorsement from the Township Committee.  We have a current partnership with Recreation.  Would like that to continue. 

 

Bastone stated he discussed this with Mr. Brewer and Mrs. Witty.  This is basically mirroring what we currently do.  The Township would not be incurring any expenditures; however, if we do, we would be reimbursed.   Township Committee – all agreed.

 

Robert Lefkowitz, 81 Windsor Drive, Pine Brook, stated the Milan Restaurant land is up for sale.  I know a few years ago the town was looking to sell adjacent land that was owned by the Township.  I don’t know if that went through or not.  If not, is there a way the town can capitalize on that?

 

Hearing no further comments, Chairman Sandham closed the public portion.  Motion:  Gallopo.  Second:  Nielson.  All in favor.  Motion approved.

 

Sandham responded to the public questions:  He stated the use of facility ordinance was actually changed to read facility (from town property).  The post office does lease the property.  I don’t believe it is Township property.  I would ask the Township Attorney to look into.

 

Sandham referred to the triangle piece of property near Milan.  He and Bastone did not recall if they sold it.  It is an old vacated piece of Bloomfield Avenue.  Barile stated he believes part of it may have reverted back to the State.  Milan was supposed to be dealing with the State.  Sandham requested that be looked into.

 

PRESENTATIONS:

 

NO. 2 – TRANSPARENT MEETING DEMONSTRATION:  Bastone reported meeting documents are embedded in the agenda.  Bob Perkins and Robert Lefkowitz, Technology Committee, demonstrated how the documents will be projected on the wall.  Bastone stated a one page document works out well.  They have to deal with multiple page documents – scrolling, etc.  Documents can also be downloaded on laptops.  WiFi is kept running in the room. 

 

Gallopo stated we are looking at a totally paperless meeting by September 1.  The Township Committee is comfortable with this.  Gallopo will report back to the Technology Committee. 

 

Perkins stated the Technology Committee is talking about having two projections – one on each side of the dais – and the projector would be mounted from the ceiling.

 

NO. 2 – HISTORIC SOCIETY – MORRIS CANAL:  Kathy Fisher, 49 Rockledge Road, Montville, Historic Society President, gave an update on the status of the Morris Canal Park project.  Three signs at a section of the Morris Canal at Emery Lane.  Distributed sign descriptions and price quotes.  They are asking the DPW to install pedestals for the three signs. 

 

Thomas Mazzaccaro, DPW Director, stated that is fine. 

 

Nielson asked who actually owns the signs?  Fisher stated the Historic Society, but we could give them to the town.  Nielson stated they would have to be maintained.  Would that be by the DPW?  Mazzaccaro stated the DPW would be required to maintain them.  If the signs were damaged, that would be something else.

 

Fisher stated it is two pedestal signs and one monument sign.  They would be held up with wooden posts. 

 

Township Committee thanked Mrs. Fisher.  Good job.  Okay on project.

 

Fisher stated the dedication there is a dedication at the museum on June 18 at 1:30 p.m.  She will send an e-mail.

 

DISCUSSION ITEMS:

 

NO. 1 – LOWE’S OFFSITE TRAFFIC IMPROVEMENTS:  Kevin Boswell, Lowe’s project engineer; and Kevin Bolger, Lowe’s head of northeast site development, present.

 

Bastone reported they have a letter from the NJDOT which was a review of the offsite traffic improvements for Lowe’s.  We have the option to dead-end the northern end or cul-de-sac the southern end of Maple Avenue.  My recollection is that we want to have a meeting and invite the public from Pine Brook who are interested.  We should discuss setting up a meeting tonight.  The DOT will not allow the bumpout on Bloomfield Avenue.  Lowe’s is submitting an amended application to the Board of Adjustment. 

 

Nielson asked do they want to refer everything to the BOA?  Murphy stated the BOA can’t control how we are going to control traffic on our roads.  Nielson asked if the BOA could give us a recommendation.  Murphy answered, yes, but they left those decisions up to the Township Committee. 

 

Sandham asked is there a time of essence on the traffic issues?  Bastone stated he is not aware of any.  There are representatives from Lowe’s here this evening. 

 

Boswell stated in the BOA approving resolution, the BOA clearly states that the Township Committee and the Township Engineer are the entities that are going to be taking the application and taking the recommendations of the site plan and applying how they deem fit as to offsite improvements.  The major elements of this application was a widening of Route 46 and a new driveway which is an excel/decel lane.   We will solicit DOT of the same.  We will work with the Township Committee to do whatever you think is appropriate.   We did have a public hearing with the residents about the dead-ending of Maple Avenue.  We were prepared to pay for it.  He read item 30 of the BOA resolution.  The only element that is silent in the resolution is the bumpout.  At the meeting with the DOT they again reiterated that they approved all other elements of the application.  The amended application before the BOA is amending the square feet.  The project is getting smaller.  We have virtually every other approval which has been addressed.

 

House – fill credits.  The house is what is considered by the DEP to be a vegetated buffer.  If it is a problem, we will take the house down.  We can’t grade the area.

 

Bloomfield Avenue streetscape – we suggested making a donation to the town.  We need to get closure on the DOT issue. 

 

Township Committee discussed setting up at public hearing for May 24.  Clerk will notice the extended property owner list. 

 

Boswell stated they are possibly scheduled for the BOA in July.

 

Nielson asked would it be two-way on Bloomfield Avenue without the bumpout?  Boswell answered yes.  Traffic study and traffic issues discussed.  Original traffic study included the bumpout. 

 

Nielson stated she would think an updated traffic study would be in order.  This was a controversial item with the residents down there.

 

Boswell stated the difficulty is they are doing exactly what the Township has asked them to do.  The DOT is telling the Township that they are not approving something.  It seems like we are going to reopen the testimony for the entire application, and that is not fair.  Whatever the Township asked for, we did.  I think reopening everything at the BOA is not appropriate.  I will prepare a traffic report for this Township Committee.  Would need two weeks to do the traffic report.

 

Sandham stated so we are looking at the second meeting in June.  We are not asking you to go back to the BOA on those issues.  Nielson stated we want you to be a part of this community, but this was a controversial issue.  There was some that only wanted access from Route 46. 

 

Public hearing scheduled for June 28.  Letter to the residents will reference documents from the DOT.  Lowe’s will submit revised traffic study.

 

House – Nielson recommended complying with the original site plan approval to knock it down.  Barile stated it is part of the Lowe’s application.  The Township Committee should convey their feelings to the BOA. 

 

Boswell stated if you want it knocked down, we will.  If you want it to stay, there is $5,000 in taxes being paid to the Township.  Sandham stated it should go back to the BOA.

 

Boswell stated so we will make it part of our application or not part of our application.  Township Committee – ok.

 

Funds for park – Boswell stated if you want to dead-end the north end of Maple Avenue and you want an estimate of what the cost would have been of dead-ending the south end, and you want a dedication in lieu of that, that is fine.  Sandham stated have that available for the June 28 meeting.

 

Boswell stated Bloomfield Avenue streetscape – it is not in front of our property, but we can pay for them.  Bastone stated I put this on so we can get it clarified.  Need to decide what we want.  Do we want to go with the JCP&L approved lights?  Township Committee – all yes.

 

NO. 2 – OPEN SPACE DEBT ANALYSIS:  Township Committee was provided with open space debt analysis.  Bastone stated the question from last meeting was what would the rate be if we did not have any new projects. 

 

Kostka stated he raised the question.  When I received the first analysis based on our current open space levy there was a quite healthy balance – perhaps we are taking in too much money in open space tax.  What can we do?

 

Robert Lowenfish, Director of Finance, stated they did two analyses.  One is dropping the levy slightly to .057 and one is a gradually declining of the tax levy.  That would leave $400,000 in 2016, which is basically what we have in the bank today.  That is with no new projects.

 

Braden asked are there any sunset provisions on these levies?  Murphy stated he did not believe so, but he will take a look at. 

 

Sandham asked if the $400,000 grant is included.  Bastone stated no. 

 

Sandham asked do we want to leave the rate alone or do we want to decrease it and if we do acquisitions, fund them some other way?  We are breaking even for the next five years.

 

Kostka stated but we are still ignoring the $450,000 grant money.

 

Nielson stated when we had infrastructure trust loans that money was taken out of the open space funds, but when we got money back from the State, it went back into general coffers?  Bastone stated he did not believe that is correct – he will check.  I believe the money for open space acquisitions went back.

 

Gallopo stated as you said the bumpout is in 2016.  Sandham stated correct, and tonight we approved $25,000 out of open space for legal fees.  Sometimes we need open space money for things like that.

 

Bastone stated the $400,000 – we don’t have that money yet.

 

Sandham stated the question the Township Committee has to answer is do we want the money to fund potential acquisitions or do we want to return it to the taxpayers?

 

Kostka stated we have done a lot.  20% of the town is open space.

 

Nielson stated I am an open space gal.  The town purchased open space prior to the open space fund.   The town can bond and it can be a capital improvement.  There are pluses and minuses in going both ways.

 

Sandham stated yes, but if you do it under capital fund, you have to put 5% in the budget and right now we are under a cap.  Nielson stated she would like two more weeks to get the answers from Mr. Bastone on her question. 

 

Township Committee agreed – put on agenda for next meeting.

 

NO. 3 – 2011 AND FUTURE GOALS:  Bastone reported at last meeting he was asked to put a schedule together.  Sandham went through the items and asked if everyone was ok with them. 

 

A priorities:  No. 5 – succession planning.  Gallop asked if everyone was comfortable waiting until September.  There are a lot of employees eligible for retirement.  Want to make sure we have enough time to process the information.  Bastone stated he starts the budget process with the department heads in September.  That was my thought process.  Township Committee – ok – comfortable with. 

 

No. 8 - E-mail blast signup.  Gallopo stated he would like to see that as the next agenda item for the Technology Committee.  Township Committee and Bastone – ok.

 

B & C priorities – all ok. 

 

Township of Montville

2011 & Future Goals

5/10/11

Priority A

 

1.  New Animal Shelter – completion of new Animal Shelter Facility

 

            October 2013 – see architect’s March 3, 2011 schedule

 

Shared Services/Outsourcing

 

2.  Uniform Construction Code – Shared Service

 

June - meeting with Lincoln Park and Pequannock to review permitting numbers.

July – discuss Service Levels

August – establish Service Levels with Township Committee

January 2012 – projected implementation if deemed feasible

 

3.  Outsource Field/Lawn Maintenance

 

Schedule – Out to Bid

 

4.  Combination of 15, 8 & 9.  Perform a bottom “resource review” (zero base budget approach) of Departmental operations (starting with the Police Department) to determine our service ‘requirements’, including the utilization of part-time employees and interns.  Next step would be to model the staff structure utilizing the optimum allocation of resources to meet those requirements.  Evaluate opportunities for outsourcing/shared services based upon the service requirements.

 

      Departments to compile list of services – June

      Discussion of Service Levels by Township Committee – July

      Township Committee establishes Police Department service levels - August

      Analysis of Police Department to meet established service level – September

      Final determination of Police Department resources - October

      Next Analysis - Engineering

 

5.  Succession Planning

 

·         Succession planning.  A lot of personnel approaching (or past) the 25 year retirement threshold.  Develop a plan of succession for each that may include reduction of the position via attrition, TO reorganization, opportunity for advancement for existing personnel, outsourcing or shared services opportunity, or the need to replace via an outside hire.

 

September

 

6.  Employee Evaluations

 

Initiate standardized annual Department Head employee evaluations/performance review. Phase in.  Establish goal setting.  Initiate ‘merit pay’. (vs. across the board increases)

 

            Compile boilerplate evaluation forms - June

            Develop evaluation form specific to Department Heads/Supervisors – July

            Notify DH’s of evaluation criteria – August

            Evaluations completed December

 

Increase public access to government information and enhance communication with              

Residents

 

Website

 

7.      Publish budget online - Done

8.      Create an email blast signup to supplement MM and web site to publicize service announcements (similar to Honeywell Instant Alert that is utilized by Montville BOE) - November

9.      Continue to upgrade twp web site to make more interactive and user friendly

10.  Create “How to” pamphlets to assist residents.  Start with most frequent areas of concern/questions.  ie – land use – June

 

Technology Committee

 

11.  Establish an IT infrastructure improvement plan.

12.  Paperless meeting and a more open and transparent government.  The project requires additional thought including an evaluation phase and implementation plan.

13.  Digitize and organize files, applications, forms, and record keeping of data/monthly reports, etc.

 

Priority B

 

Finance

 

14.  Review and refine the budget approval process.  This includes any software upgrades that would enable the TC and BA to construct reports in a format of their choosing. - October

 

15.  Formulate a 3 5 yr strategic plan to comply with 2% cap (taking into account loss of $1,000,000 NJ aid) – LTFPC - December

 

16.  Ensure Township Books and Records are accurately kept, information is accurately reported and TWP assets are safe guarded – September/October

 

a.      Bank accounts and petty cash shall be reconciled monthly by the 15th of the following month

b.      All general ledger accounts shall be accurately posted and all variances clearly explained by the 15th of the following month

c.      Ensure the availability of complete financial information (revenues / expenses / debt information is available by the 15th of each month

d.      No major audit deficiencies noted

 

17.    Ensure all TWP software is supported & all work is saved to the network - September

 

18.    Create a centrally located password listing ensuring access to all computers in the event of emergency or sickness - December

 

19.    Develop and implement procedures that insure all daily time and attendance records are accurate - August

 

20.    Complete a full review of all township positions with recommended pay ranges based on current market conditions that factor the impact of benefits (vacation / sick time / contributions to health care and pension) - LTFPC

 

21.    Improve Land Use functions such that we: - Land Use Review Committee

-          Streamline the process for minor applications

-          Reduce fees – Township, Legal and Professionals

-          Improve the timeliness of the approval process

-          Promote Economic Development via improved utilization of available resources/information by prospective businesses

 

Priority C

 

2.  Ensure all Township personnel are adequately trained and aware of safety and security procedures

 

a.      Conduct appropriate number of fire drills

b.      Ensure all staff members know how to deal with various types of emergencies

c.      Create a matrix identifying all types of emergencies

d.      Develop a check list that is maintained ensuring each employee has completed each step as identified in 2B

e.      Identify critical elements of Administrator & Department Head jobs and prepare detailed instruction manual as to how to perform functions

 

3.  Ensure the Township is run in a highly efficient and effective manner

 

a.      Operate the Township with zero scheduled O/T and compensatory time beginning June 1, 2011

b.      Obtain (cash in hand) grants/donations totaling $500,000.00 by 12/31/2011 Note: the $500,000.00 is exclusive of monies currently applied for as of 01/31/11

c.      Through creative scheduling and without reduction in hours of operation, reduce total staff hours paid by 10% from 2010 actual levels

d.      Develop and implement a tracking system to produce monthly reports by the 8th of each month that tracks: 

     

1.      Total Hours paid

2.      O/T hrs and $ paid

3.      Sick leave hrs and $ paid

4.      Holiday hours and $ paid

5.      Compensatory hours paid

6.      Vacation/Leave hours and $ paid

7.      Personal hours and $ paid

 

4.  Townhouse/Condos – Mobilize for 1/week or seasonal garbage collection

 

10.  New Sleigh Riding Hill

 

17.  Fee evaluations – review our “fees” to ensure that they are appropriate.  Are they too high, are the fees not in line with the market, or should the fee be eliminated entirely?  We should start with Water and Sewer.

 

ORDINANCE INTRODUCTIONS: 

 

NO. 1 – ORDINANCE NO. 2011-12 AMENDING CHAPTER 300 ENTITLED “SEWERS” OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE:

 

Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for May 24, 2011, at 8 p.m.  Motion:  Gallop.  Second:  Nielson.  Discussion:  Bastone distributed the existing ordinance so the Township Committee could see what is being changed – items B and C.

 

Roll call vote – Braden, yes; Kostka, yes; Gallopo, yes; Nielson, yes; Sandham, yes.  Motion approved.

 

RESOLUTION APPROVING CONSENT AGENDA NO. 2011-CA9:  Motion:  Gallopo.  Second:  Nielson.  Roll call vote – all yes.  Resolution adopted.

 

CONSENT AGENDA ITEM A – RESOLUTION AUTHORIZING THE RETURN OF CASH BONDS POSTED WITH THE TOWNSHIP OF MONTVILLE:

 

WHEREAS, certain cash bonds have been posted with the Township of Montville to secure the performance of obligations; and

            WHEREAS, the Engineering Department has verified that the improvements, the installation of which were secured by the cash bonds, have been installed in a satisfactory manner and has recommended the release of cash bonds.

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, County of Morris and State of New Jersey, that the following cash performance bonds shall be released:

 

LOCATION                              PURPOSE                  AMOUNT/DATE          RETURN TO

 

25 Sylvan Drive                       Soil Stabilization          $ 5,222.    7/31/92       Nasreen F. Amanat

B. 157, L. 27 & 28                                                                                           25 Sylvan Drive

                                                                                                                        Pine Brook

           

4 Oak Lane                             Soil Stabilization          $   100.    5-16-94        Daniel & Rita Como

B. 6, L. 25                                                                                                        4 Oak Lane

                                                                                                                        Montville

 

24 Schneider Lane                  Driveway                     $   875.    9-11-95        K. & T. Bukowski

B. 59.2, L. 3.10                                                                                                24 Schneider Lane

                                                                                                                        Montville

 

14 Country Brook                    Soil Stabilization          $ 1,320.   1-31-96        James Dezao, Esq.

B. 82.04, L. 11                                                                                                 322 Rt. 46 West

                                                                                                                        Suite 120

                                                                                                                        Parsippany, NJ

           

14 Country Brook                    Driveway                     $   900.    1-31-96        James Dezao, Esq.

B. 82.04, L. 11                                                                                                 322 Rt. 46 West

                                                                                                                        Suite 120

                                                                                                                        Parsippany, NJ

 

4 Starkey Place                       Soil Stabilization          $   500.    2-28-96        Larry Gage

B. 76, L. 15.06                                                                                                 (Hanover Park)

                                                                                                                        The Gage Org.

                                                                                                                        18 Hook Mountain Rd                                                                                                                          P.O. Box 709

                                                                                                                        Pine Brook, NJ

 

339 & 341                                Soil Stabilization          $  2,400.    2-20-97      JBT Realty Trust/

Changebridge Road                                                                                        Johnson

B. 160.2, L. 25/25.1                                                                                         339 Changebridge Rd

                                                                                                                        Pine Brook

 

7 Renshaw Drive                    Soil Stabilization          $  1,000.  11-26-97      Larry Gage

B. 51.1, L. 11                                                                                                   (Green Meadows)

                                                                                                                        The Gage Org.

                                                                                                                        18 Hook Mountain Rd

                                                                                                                        P.O. Box 709

                                                                                                                        Pine Brook

 

7 Renshaw Drive                    Driveway                     $  1,300.  11-26-97      Larry Gage

B. 51.1, L. 11                                                                                                   (Green Meadows)

                                                                                                                        The Gage Org.

                                                                                                                        18 Hook Mountain Rd

                                                                                                                        P. O. Box 709

                                                                                                                        Pine Brook

 

1 Melissa Court                       Soil Stabilization          $  1,200. 12-31-97       Jacob Hertzberg

B. 139.04, L. 40.02                                                                                          (Aspen Developers)

                                                                                                                        73 Mac Arthur Drive

                                                                                                                        Clifton, NJ  07013

 

3 Fox Hollow Road                  Driveway                     $  1,500.   5-18-98       Jacob Hertzberg

B. 139.02, L. 19.01                                                                                          (H & H Enterprises)

                                                                                                                        73 Mac Arthur Drive

                                                                                                                        Clifton, NJ  07013

 

19 Masar Road                       Driveway                     $     500.     4-5-00       Peter Nagle Builders

B. 3, L. 47.22                                                                                                   916 Main Street

                                                                                                                        Boonton, NJ  07005

           

19 Masar Road                       Soil Stabilization          $     500.     4-5-00       Peter Nagle Builders

B. 3, L. 47.22                                                                                                   916 Main Street

                                                                                                                        Boonton, NJ  07005

 

6 Old Lane                              Road Opening             $     567.   8-22-97       Shahid Lodhi

B. 21.01, L. 35.03                                                                                            6 Old Lane

                                                                                                                        Montville

 

6 Old Lane                              Wall                             $10,000.     5-9-00       Shahid Lodhi

B. 21.01, L. 35.03                                                                                            6 Old Lane

                                                                                                                        Montville

 

6 Old Lane                              Driveway                     $   450.      5-9-00        Shahid Lodhi

B. 21.01, L. 35.03                                                                                            6 Old Lane

                                                                                                                        Montville

 

6 Old Lane                              Soil Stabilization          $ 3,000      5-9-00        Shahid Lodhi

B. 21.01, L. 35.03                                                                                            6 Old Lane

                                                                                                                        Montville

 

8 Masar Road                         Driveway                     $   315.   10-11-00       T. & S. Biersbach

B. 3, L. 47.09                                                                                                   8 Masar Road

                                                                                                                        Boonton, NJ 07005

 

16 High Mtn. Drive                   Driveway                     $   395.     2-16-01       L. & M. Rosenberg

B. 1, L. 11.33                                                                                                   16 High Mountain Dr.                                                                                                                          Boonton, NJ 07005

 

2 Masar Road                         Soil Stabilization          $ 4,400.   11-30-01      Peter Nagle Builders

B. 3, L. 47.12                                                                                                   916 Main Street

                                                                                                                        Boonton, NJ 07005

 

2 Masar Road                         Driveway                     $   425.    11-30-01      Peter Nagle Builders

B. 3, L. 47.12                                                                                                   916 Main Street

                                                                                                                        Boonton, NJ 07005

 

18 Pomona Avenue                Soil Stabilization                                              Dorothy Burkert

B. 94, L. 1                                    & Wall                     $   300.     2-04-02       18 Pomona Avenue

                                                                                                                        Towaco

 

18 Pomona Avenue                Driveway                     $   680.     2-04-02       Dorothy Burkert

B. 94, L. 1                                                                                                        18 Pomona Avenue

                                                                                                                        Towaco

 

27 High Mountain                    Soil Stabilization          $ 2,800.    2-15-02       Peter Nagle Builders

B. 1, L. 11.24                                                                                                   916 Main Street

                                                                                                                        Boonton, NJ 07005

 

12 High Mountain                    Soil Stabilization          $  500.      3-27-02       Euclides Domingues

B. 1, L. 11.35                                                                                                   12 High Mountain Dr.

                                                                                                                        Boonton, NJ 07005

 

8 James Terrace                    Soil Stabilization          $   150.       2-4-05       J. & B. Vaccaro

B. 39, L. 7.11                                                                                                   8 James Terrace

                                                                                                                        Towaco

 

49 Waughaw Road                 Soil Stabilization          $   200.      2-16-05      Eileen Butler

B. 40, L. 64                                                                                                      49 Waughaw Road

                                                                                                                        Towaco

 

10 Kristin Court                       Soil Stabilization          $   300.      3-16-05      J. & L. Jacobchick

B. 31, L. 26.05                                                                                                 10 Kristin Court

                                                                                                                        Towaco

 

54 Hillcrest Avenue                 Soil Stabilization          $   300.      6-13-05      Paul Kurinec

B. 74, L. 4                                                                                                        54 Hillcrest Avenue

                                                                                                                        Montville

 

27A River Road                       Soil Stabilization          $   450.      6-20-05      T. & K. Jasterzbski

B. 52, L. 39.1                                                                                                   27A River Road

                                                                                                                        Montville

 

14 Manchester Way                Soil Stabilization          $   300.      7-01-05      Stanislaw Puzio

B. 149, L. 41                                                                                                    14 Manchester Way

                                                                                                                        Pine Brook

 

BE IT FURTHER RESOLVED that a copy of this Resolution shall be forwarded to the Chief Financial Officer.

 

CONSENT AGENDA ITEM B – RESOLUTION AUTHORIZING TAX REFUNDS:

 

WHEREAS, The TAX COURT OF NJ has entered judgment on appeals filed by taxpayers in the Township of Montville; and

           

WHEREAS, The judgment reduced assessments and cancelled tax creating an overpayment of taxes for the year 2009 and 2010;

 

NOW, THEREFORE, BE IT RESOLVED that the treasurer be authorized to draw checks in the amount of overpayment to:

                                              

Block 82.10 Lot 3

14 Herman Way

Tolia, Bharati                                                   2010                $3,025.80

 

Block 1 Lot 11.36

10 High Mountain Way

Kahr, Richard J & Anita E                               2010                $5,480.75

 

Block 76 Lot 15.10

6 Meadow Court

Turan, Hamdam                                              2010                $2,733.68

 

Block 162 Lot 2

5 Bloomfield Avenue

Azarian-Pine Brook Plaza, LLC                      2009                $9,697.90

 

CONSENT AGENDA ITEM C – RESOLUTION AUTHORIZING THE PROCESSING OF TAX SALE CERTIFICATE REDEMPTION: 

 

BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the following tax sale certificate redemptions be processed by the department of Finance:

 

Block 82.7 Lot 56 Qualifier C0135

4 Ridge Drive North

Premium Money                                                                                  $  6,800.00

Lien Redemption Certificate #10-00015                                             $21,806.75

Total Payment                                                                                     $28,606.75

To:       US Bank Cust/Pro Capital I, LLC

 

CONSENT AGENDA ITEM D – RESOLUTION APPROVING VOLUNTEER FIREFIGHTER CERTIFICATES OF EXEMPTION:

 

WHEREAS, Certificates of Exemption for the following persons have been approved by the respective Fire Departments and the New Jersey State Firemen’s Association:

 

Mark J. Olsson                                    Montville Excelsior Fire Co. #1

            Frank J. Borinsky 3rd                           Towaco Volunteer Fire Department

           

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the Certificates of Exemption be approved, and the Township Clerk is authorized to file said Certificates with the Morris County Clerk.

 

CONSENT AGENDA ITEM E – RESOLUTION AUTHORIZING INTERLOCAL SERVICES AGREEMENT WITH THE BOROUGH OF LINCOLN PARK – HEALTH SERVICES: 

 

WHEREAS, pursuant to N.J.S.A. 40:8A-1, the Township of Montville may, by Resolution, enter into an Interlocal Services Agreement with another local government entity; and

            WHEREAS, the Township of Montville and the Borough of Lincoln Park have agreed to enter into an Interlocal Services Agreement to provide for the services of a licensed health officer to provide public health activities including, but not limited to, environmental health, health education, and administrative and supervisory activities as required by the Local Health Services Act, P.L. 329, 1975 for a term of September 1, 2011 through December 31, 2012.

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris, and State of New Jersey, that the appropriate municipal officials are hereby authorized to enter into an Agreement between the Township of  Montville and the Borough of Lincoln Park for the provision of the services of a licensed health officer to provide public health activities including, but not limited to, environmental health, health education, and administrative and supervisory activities as required by the Local Health Services Act, P.L. 329, 1975, for a term of September 1, 2011 through December 31, 2012 in an amount to be paid to the Township of Montville of Five Thousand ($5,000.00) Dollars per month through December 31, 2011 and Five Thousand One Hundred ($5,100.00) Dollars per month through December 31, 2012 as set forth in the Agreement attached hereto.

 

RESOLUTIONS:

 

NO. 1 – RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR GRASS CUTTING – 2011 SEASON:

 

WHEREAS, six bids were received on May 5, 2011 for grass cutting services; and

            WHEREAS, the lowest responsible bid of $42,790.00 was received from Cayenne Management Services; and

            WHEREAS, the amount bid is within the established budget for the project and the Township Public Works Director has recommended the award to Cayenne Management Services.

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that Cayenne Management Services shall be awarded the Contract for grass cutting services in an amount of $42,790.00.

 

Motion:  Gallopo.  Second:  Kostka.  Discussion:  Kostka asked how were we getting this done in 2010?  Bastone stated Township personnel.  Two open positions were eliminated instead of being replaced.

 

Braden stated he received a letter today on this issue from a concerned resident.  Will we assure that these contractors will have worker’s comp and background checks, etc?  Mazzaccaro answered just like all project bid documents, all the issues have been addressed:  affirmative action, insurance, prevailing wage.  Contracts awarded in this town – sewer jobs – etc. – there are no background checks.  They are not working in school facilities.  For custodial services, we do that.  The low bidder happens to be from town.  The references were checked.  They are exceptional.

 

Mazzaccaro stated it is a two-year contract.  It starts now.  I have a meeting with the contractor on Thursday.  Once we get all the documents, they will start.

 

Roll call vote – all yes.  Resolution adopted.

 

NO. 2 – RESOLUTION APPROVING THE LISTING OF BILLS AND SIGNING OF CHECKS:  Motion:  Gallopo.  Second:  Kostka.  Discussion:  Kostka asked could we as Township Committee members get a picture of our cash position on a monthly basis?  Is it possible to have un-audited financial statements on a monthly basis?  Bastone stated I thought we had discussion last year and the auditors did a quarterly report.  He will check.

 

Kostka stated I would like to see a cash reconciliation on a monthly basis.  Sandham stated maybe we can have a bank reconciliation on the main accounts.

 

Bastone stated he will work with Mr. Lowenfish.

 

Roll call vote – all yes.  Resolution adopted.

 

COMMITTEE REPORTS:

 

Committeeman Braden stated we had a resident before us inquiring about stop signs, especially at Old Lane Extension and at the end of Bellows Lane.  Do we have an update on that?  Bastone stated he will check on that.  Sandham requested it be by next meeting.

 

Braden stated the utility pole in front of TB Bank is leaning.  Barile stated he has written to the owner of the pole.  He has not heard back.  He will follow up.

 

Committeeman Kostka stated prior to the meeting, Mr. Bastone indicated there are some issues with the library turnover of the $1.4 million.  An issue of the resolution.  The Library Director is here.  What are the issues?  Bastone stated he needs a copy of the resolution passed by the Library Board to give to the auditors.

 

Alan Kleiman, Library Director, asked does it need to be official, notarized, etc?  Bastone stated it should be an executed resolution.  I also need the approval from the State.  Kleiman stated they have the resolution in the minutes.  Bastone stated he can take a certified copy of the minutes.  Kleiman stated he will get it to Mr. Bastone tomorrow morning.

 

Bastone stated he is looking for a timeframe from the State.  Kleiman stated he left them a message.  He will follow up.

 

Sandham thanked Mr. Kleiman for his efforts and asked him to please convey to the Library Board the Township Committee’s gratitude for being fiscally responsible, tightening the budget, watching the spending, and returning the money to the taxpayers.

 

Kleiman stated it is their pleasure to do that.

 

Bastone stated I have been talking to Mr. Kleiman – the library has six laptops they are going to turn over to the Township for our paperless meetings.

 

Committeeman Gallopo stated the meeting of June 14 Frank and Trudy will be out.  Bastone stated Adam Brewer is covering the meeting.  Sandham stated Trudy’s assistant is covering for her.

 

Committeewoman Nielson stated they received a letter from the Board of Education – transportation - regarding sidewalks suggestions.

 

Sandham stated one of the things the subcommittee asked the BOE is in improving the safe routes to school - we asked them if we were going to put sidewalks in town, where should we put them.  They gave us a recommendation of four places they would like to see in priority order.  We can look at this in budget discussions.

 

RESOLUTION NO. CES-051011A PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12:

1.      Litigation:  Zimmerman

2.      Contract negotiations:  86 River Road

 

Motion:  Kostka.  Second:  Gallopo.  All in favor.  Resolution adopted.

 

At 10:30 p.m. – Closed Session.  At 10:50 p.m. – Public Session.

 

Meeting adjourned at 10:50 p.m.  Motion:  Gallopo.  Second:  Kostka.  All in favor.  Motion approved.

 

Respectfully submitted,

 

 

 

                                                           

Gertrude H. Atkinson, Township Clerk

 

 

 

Approved September 13, 2011

Montville Township Committee

 

 

                                                           

James Sandham, Jr., Mayor

 

 

Last Updated ( Wednesday, 14 September 2011 )
 
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