MTC Meeting Minutes 02-14-12 Print E-mail

 

Montville Township Committee Regular Meeting

Tuesday, February 14, 2012, 7:00 p.m.

Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey

 

7:00 p.m. – Statement of Open Public Meetings Act Compliance read by Chairman Tim Braden.

 

Roll call Township Committee:

 

Present:          Committeeman Don Kostka

                        Committeeman Scott Gallopo

                        Committeewoman Deb Nielson

Chairman Tim Braden

 

Absent:            Committeeman James Sandham, Jr.

 

Also present:   Adam Brewer, Interim Township Administrator

Katie Yanke, Director of Finance

Thomas Mazzaccaro, DPW/Water & Sewer Director

Martin Murphy, Township Attorney

                        Gertrude Atkinson, Township Clerk

 

RESOLUTION NO. CES-021412 PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12: 

1.      Contract negotiations:  Land Conservancy of NJ

2.      Property acquisition:  Marketplace

3.      Personnel – IT

4.      Litigation:  Tax Appeal – West Essex Savings & Loan

5.      Potential litigation – Land use ordinance

 

Motion:  Nielson.  Second:  Kostka.  All in favor except Sandham, absent.  Resolution adopted.

 

At 7:05 p.m. – Closed Session.  At 8:00 p.m. – Public Session.

 

Chairman Braden read the Statement of Open Public Meetings Act Compliance again for the record.

 

Prayer and Pledge of Allegiance led by Committeeman Gallopo. 

 

Chairman Braden welcomed everyone to the meeting and wished them a Happy Valentine’s Day.

 

PUBLIC HEARINGS ON ORDINANCES FOR FINAL ADOPTION:

 

NO. 1 – ORDINANCE NO. 2012-01 REFUNDING BOND ORDINANCE OF THE TOWNSHIP OF MONTVILLE PROVIDING FOR THE ADVANCE REFUNDING OF ALL OR A PORTION OF GENERAL IMPROVEMENT BONDS, SERIES 2004 AND ALL OR A PORTION OF OPEN SPACE BONDS, SERIES 2004, APPROPRIATING $7,850,000 THEREFOR AND AUTHORIZING THE ISSUANCE BY THE TOWNSHIP OF GENERAL OBLIGATION REFUNDING BONDS IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT EXCEEDING $7,850,000 FOR FINANCING THE COST THEREOF:

 

Chairman Braden opened the public hearing.  Hearing no comments, Chairman Braden closed the public hearing.  Motion:  Gallopo.  Second:  Kostka.  All in favor except Sandham, absent.  Motion approved.

 

Motion to adopt ordinance:  Nielson.  Second:  Kostka.  Roll call vote – Sandham, absent; Kostka, yes; Gallopo, yes; Nielson, yes; Braden, yes.  Ordinance adopted.

 

NO. 2 – ORDINANCE NO. 2012-02 BOND ORDINANCE PROVIDING FOR THE EXPANSION OF THE WATER SYSTEM INTO THE PLAUSHA NEIGHBORHOOD IN AND BY THE TOWNSHIP OF MONTVILLE APPROPRIATING $1,050,000 THEREFOR, AUTHORIZING THE ISSUANCE OF $900,000 BONDS OR NOTES OF THE TOWNSHIP FOR FINANCING PART OF THE COST THEREOF AND DIRECTING THE SPECIAL ASSESSMENT OF PART OF THE COST THEREOF:

 

Chairman Braden opened the public hearing.

 

Martin Murphy, Township Attorney, stated the ordinance was prepared by bond counsel.  It authorizes the borrowing of money to do a project to install water lines.  It also authorizes an assessment program.  The actual amount of the assessment will be at a later date.  The amount of the assessment cannot be greater than the amount of the benefit the property is going to receive. 

 

Braden stated the purpose of this bond ordinance tonight is to put the funds in place to do the project.  Murphy stated correct.

 

Bob Filippo, 6 Roome Road, Towaco, stated you have not made any decisions.  I would like to go back to the beginning.  Originally our water operator recommended we get an evaluation of our system.  We voted to agree to do this.  The State DEP funded this.  After the evaluation, they came up with upgrades/repairs of approximately $500,000.  We asked Tom Mazzaccaro to come in and explain the options to us.  He said the town/MUA may be able to help us, but it had to be 100% participation.  We agreed.  Mr. Mazzaccaro and the engineer told us it would be approximately $700,000 to $750,000 to do the project.  Also, there was a grant for $80,000 in which we would get 1/3.  We questioned him about the cost and were told they know the terrain and it wouldn’t be over $700,000.  Today it is $1.2 million or whatever it is.  It is $10,000 per homeowner plus the meter, plumber, etc.  So it is $12,000 to $14,000 per homeowner.  I spoke to a pipe contractor.  There are other options – meters, bulk water, etc.  There are a lot of older people who can’t get here and don’t understand the obligations.  I would ask if you could look into this a little more, get all of the correct information, have all of us here, and then vote on this.

 

Frank Lechleiter, 13 Barney Road, Towaco, stated he is one of the ten who are not a member of Plausha Park and never have been.  Ten years ago I was having some well problems and went to the town about running a water line.  It couldn’t be done – too expensive, etc.  I went to Plausha Park and they said they can’t help.  I drilled a new well.  At least half of these ten people did the same thing.  You are putting us in the same position as the Plausha people.  I don’t need it.  I already fixed my problem.  I would like to know how you feel about it.

 

Braden stated we have not discussed it yet.  We haven’t come to a conclusion whether we would assess you or not.  We won’t come to an agreement until the five of us are together and we hash this thing out.  We understand your comments.

 

We have a bid on the project.  We were fortunate to get a lower bid the second time.  We are looking to get the project rolling.  The Plausha people are on a system that is failing.  The Plausha people came to us.  You are in the ordinance because should the Township Committee decide to assess, we wouldn’t have to redo the bond ordinance.

 

Lechleiter stated I spoke to A & S Appraisers.  They said the value would not be different if it were on water.  What if I want to sell my house?  They said there is no value added.  Until you sell your house, it means nothing.  We have good, functioning wells.  Please keep in mind what we have spent already.

 

Murphy stated the test is if your property received a benefit or not - whether or not there will be an assessment.

 

Braden stated we hear your points.  This committee will be fair.

 

Committeeman Gallopo stated there will be a separate public hearing on the assessments.  Braden stated this bond ordinance is to fund the remainder of the project.

 

Lechleiter stated it sounds like there is a lot of wiggle room.  Braden stated the Plausha contribution will be $600,000 and the Township will pick up the rest.

 

Murphy stated if the assessments do not equal the $600,000, the Township will have to pick up the balance. 

 

Dan Pagano, 11 Roome Road, Towaco, thanked Mr. Brewer for getting the fire district elections up on the front page of the website.

 

Pagano asked this ordinance is rescinding Ordinance No. 2010-39 correct?  Murphy replied yes, to make it more specific.

 

Braden stated Plausha came to us and suggested to us that the 11 homes may receive a benefit and suggested that they be included in the project as contributors.  Pagano stated in 2010 someone was not as careful.

 

Pagano stated the special assessment for the 10 homes – some people may be charged different.  Who determines the value?  Murphy answered there are many ways the Township can deal with the determination.  In some towns, it is the assessor.  Some towns, there is an appointed board of assessors.  We have not yet discussed it.  Anybody that may be faced with an assessment has the right to appeal.

 

Pagano stated there are 12 homes that are going to receive an additional benefit – a water line to their homes.  Will they be assessed differently?  Braden asked what is the question on the bond ordinance?

 

Murphy stated this is the bond ordinance.  It is not determining the assessment.  This is the authority to assess.

 

Pagano stated the people in this room tonight have the right to know that you have the power to take their wealth by putting a water line in the road.  There are 12 people who are getting a new water line to their home who could be assessed at a greater value than they are aware of as of this date.

 

Thomas Mazzaccaro, Water & Sewer Director, stated in some cases the water system was designed so all the mains would be in the street.  There are a number of homes that exist now in the Plausha system – the main will be put in the road and that individual property will get a new line from the street into their home.  That was in the project from the beginning.

 

Committeeman Kostka stated there are three issues:  replacement of the Plausha system.  One of the things we need to do is put the funding in place to replace that water system.  The bond ordinance puts in place the money for that job.  Then the Plausha people – how are we going to pay for that?  The specifics are yet to be determined.  The amount of the charge is yet to be determined. 

 

Pagano stated it is clear to me since 2010.  It is not clear to some of the people.  Some people may be assessed $10,000 for blasting, etc., but I will save that for the assessment hearing.  Has this ever been done?  Has anyone been assessed for water or sewer?

 

Mazzaccaro stated he will answer questions directed from the Township Committee and/or the administrator.

 

Oscar Huettner, 16 Roome Road, Towaco, stated he has owned his property since 1954.  We were never given the opportunity to join Plausha Park because it was at capacity.  We drilled a new well.  I think it is a bit disingenuous to ask them to pay for part of the project when they have been excluded up until now. 

 

Elias VanSchaik, 18 Roome Road, Towaco, stated while building on the property he requested from Plausha Park if he could hook up.  They said no, there was not enough water pressure.  I drilled a well.  We have been enjoying the water from the well for 62 years.  I should not be obligated to pay.  I don’t need it.

 

Rory O’Rourke, 25 Barney Road, Towaco, stated this bond issue is pretty much a done deal.  Plausha Park is going to pay.  We are not going to have a discussion in the future about the $3 million excess that you people have with a more sympathetic Township Committee?  $3,260 hookup x 60 equals $¼ million.  Lake Valhalla did not have to pay, and it was not a mandatory hookup.  Is it going to be too late in future meetings to suggest a “project” as opposed to an assessment? 

 

Gallopo stated the bond ordinance is to establish the funding for the project with a 2/3, 1/3 split capped at $600,000 for the Plausha Park water company owners.  The Township will be eating the difference.  After the project breaks ground, we will have another meeting to determine if it is appropriate to assess the other ten homes and if there is any way to mitigate or reduce the cost to the Plausha Park owners.  That is where we stand now.

 

Mazzaccaro stated Valhalla – the club had a well.  The MUA at the time said you have to do this.  The only thing the MUA did was the design and engineering, and they waived the hook up fees.  They hired and paid the contractor.  Woodhill Road, etc. - that was the decision made by the Township Committee and then the MUA.  That was near the time the MUA was being dissolved.  The MUA said they wanted 40 customers and we will entertain the project.  It was not a mandatory connection.  In reality, 26 hooked up.  We had recorded agreements with the 26.  The majority of water projects were done by developers.  Route 202 – this was an NJDEP project.  Part of that was that we could not charge connection fees. 

 

O’Rourke stated the decommissioning of our water system is going to be more than anyone thinks.

 

Mazzaccaro stated I don’t disagree with you.  I have to tell you this Township Committee works well with people.  There is not $3 million excess in the water utility.  It is $1.9 million – unaudited - 2011 surplus.  That is something the Township Committee will address going forward.  Pressure – Brookwood and Barney – it is 125. 

 

Braden asked can you comment on tying the Plausha system into the town system?  Mazzaccaro stated ten years ago the MUA wanted to hook into the system.  If we could take over that well then the compensation for that was we could run the lines.  The well did not come up to the standard of the NJDEP that it could be a public water system.  Our hydrologist said we couldn’t do it.  We looked at the possibility of treating the Plausha system as a bulk water purchaser.  Pressure reducing valve, etc.  I don’t know what happened with that.  The Plausha Park people had everything before them; but I don’t know if that is in the best interest of the residents now because one day that system will go down completely.

 

O’Rourke went over the cost of the bulk water system – approximately $50,000 project.  This would eliminate more than half of our problem.  People would like to hear about it possibly. 

 

Gallopo stated are you asking that we table the bond ordinance and look into that as an option?  O’Rourke answered personally yes.  This is causing turmoil in the neighborhood.  There is poor communication.

 

Committeewoman Nielson stated we accommodated Plausha Park based on 100% participation.  We don’t take this lightly.  We can understand the angst.

 

Kostka asked Mr. Brewer how much time do we have? 

 

Adam Brewer, Interim Township Administrator, stated the extension to award is to March 22nd.  If we pass the ordinance tonight – then the estoppels period of 20 days – we could award the first meeting in March. 

 

Kostka stated we discussed other alternatives in the beginning.  The pipes are really rusty, old, etc.  If we pull back from this – it is really late.

 

Nielson stated also, there is an $80,000 grant.  I am not sure what the status of that would be if we don’t award.

 

Filippo stated the problem is we were looking at $420,000 and now it is $600,000.

 

Robert Koetzner, 17 Roome Road, Towaco, stated I thought Plausha Park wanted the town water.  I would appreciate it if the town went ahead with it.  Who represents Plausha Park?  I think we want you to do it.  That is my understanding.

 

Braden stated we did not want to enter into a project without 100% agreement from Plausha Park.  We got that.

Koetzner stated I understand that our water system may break any day.  Last storm, did not have water.  We thank the town for what you are doing.

 

Braden asked if we were to put the pit in and did the bulk water purchase what would have happened to you?  Koetzner answered I would have had no water.  I am in favor of the town doing it.

 

Gallopo stated Lake Valhalla project – they paid for the construction and inspections.  Mazzaccaro stated we paid for the design.

 

Glenn Marsnick, 7 Forest Place, Towaco, Treasurer, Plausha Park, stated I have been the treasurer for about five years.  In that period, we have been told by the DEP that we cannot expand the water system.  Two years ago everyone agreed to the project.  Things have changed:  the price of the project, etc.  What we thought was a majority is starting to unravel. 

 

Kostka asked are you telling us you don’t want us to go forward?  Marsnick stated speaking for myself as treasurer; I want the project to go forward.

 

Nielson stated we have the green light from Plausha.  That is what we have proceeded on the last several months.  Unless we get a red light from the Plausha Park Company, my direction is clear.

 

Gallopo stated this arrangement is between Montville Township and the Plausha Park Water Company.  If the majority feels they want to go in a different direction, we expect an officer to tell the Township Committee.  There is a venue for those who want to take it in a different direction and that is at your meetings.  Marsnick answered correct.

 

Tracy Schuly, 5 Roome Road, Towaco, stated I want to go forward with the project.  The big concern is the cost.  The hearing on the assessments and possibly lowering the costs – will the Plausha Park people be able to come to that and participate?

 

Gallopo stated it will be a separate hearing and it will encompass any way we can potential mitigate the cost for the Plausha Park Water Company water owners outlay and also other assessments.  Again, this is a bonding ordinance to set aside funds for the project.  Once we do this, we have to officially award the bid.

 

Schuly stated we are hoping it comes under the $600,000.

 

Murphy stated again, this is the authorization for the funding for the project.  This gives us the ability to assess up to a certain amount.

 

Gallopo stated we know what the cost of the project is based on the bids.  That ordinance has to be passed tonight before we can have the other two discussions.

 

Murphy stated you have to adopt this bond ordinance to have the money to award the contract.  Nielson asked if we don’t award the bid, can we kill the bond?  Murphy answered yes.

 

Schuly stated if there is potential to not hit the $600,000 cap that would be appreciated.

 

Nielson stated there is a ceiling number for the Plausha Park participants.  Schuly stated we are hoping that it will be lower.

Nelly Koetzner, 17 Roome Road, Towaco, stated after the last storm – 29 days without water.  We had meetings and made a decision.  I think the ordinance should go and later on see for other funds.  The system is going to break at some point.

 

Filippo stated the biggest thing for us is we don’t know how much it is going to cost.  Braden stated I understand your point.  It would be prudent to plan for the high end and I do know that is difficult. 

 

Fillipo stated $12,000 to $14,000 a homeowner when all is said and done.  Then after, how much for the decommissioning of the well, etc?  If you gave us that number, we could vote and then we would all understand.

 

Gallopo stated we are absolutely committed to trying to make this work and trying to mitigate the costs.

 

Nielson stated we did not anticipate the bids coming in at what they did.  We rebid them and saved $20,000 to $30,000.  We got the grant.  We don’t want to go out for a third bid.  We are looking at the asphalt options, etc.

 

Frank Fillie, 19 Redding Place, Towaco, stated he is in Plausha Park.  I think that everyone in the room feels they don’t want that system any more.  The fear is the unknown – the cost.  When we had our meeting two years ago, we wanted to move forward.  No one wants to spend $10,000 on water but we have to get out of that system.  We don’t want a band aid to the system.  But we want to do it wholeheartedly.  It is about moving forward.  The bottom line is people are scared but we want to move forward.  We are in good hands.  You are not going to stiff us.  We, as a company – two years ago – we were going to spread those costs over our 61 members equally.  We decided going forward this project would be shared equally.  $10,000 per family is the maximum we will pay.  If there are more people who get on it, charge them.  I think you should get as many people as you can.  I don’t think we should try to kill it now.  We have spent so much time.

 

Andy Becker, 9 Roome Road, Towaco, stated he is on the board.  As you can tell, we have a lot of things to work out ourselves.  People brought up a lot of good points tonight.  Right now, I think we need to work on passing the ordinance.  On behalf of myself, please approve the ordinance.

 

Hearing no further comments, Chairman Braden closed the public hearing.  Motion:  Gallopo.  Second:  Kostka.  All in favor except Sandham, absent.  Motion approved.

 

Gallop stated we pass this ordinance for the funding.  In the time before we award the bid if the Plausha Park Water Company comes up with an alternative, we can kill the whole project – not that we would if we have enough time, but that is the very narrow window we are working within.  Murphy stated yes, this is just the authorization.  If you want to reject the bids or fund in some other way, you can.

 

Motion to adopt ordinance:  Nielson.  Second:  Kostka.  Roll call vote – Sandham, absent; Kostka, yes; Gallopo, yes; Nielson, yes; Braden, yes.  Ordinance adopted.

 

REPORTS:

 

NO. 1 – ADMINISTRATOR:  Brewer stated you have a memo from Chief Cook regarding Nixle.  I concur with the Chief’s recommendation:  reverse 911 through the county, use the Nixle system, and use twitter.  This is an evolving process. 

 

Braden stated the Technology Committee is going to pursue additional options with Nixle.  Nielson asked if we can do notifications with the tax bills, etc?  Brewer stated perhaps also we can have it on the Board of Education’s permission slip for their Honeywell system.  Braden stated also signs, etc.

 

Brewer reported on the police study.  The consultant is recommending a steering committee.  Kostka stated in terms of Township Committee involvement, that is a positive step.  I would volunteer for that.  They are doing a policy study – it seems there are a lot of police on the committee.  Brewer stated they need the police to aid in the facilitation of the process.

 

Gallopo stated it is a good idea.  I would like to be part of the committee.  Nielson stated ok with everyone except with the Township Committee members.  We are going to be reviewing the document as a whole.  We should review that document at the same time.

 

Braden stated I think the deliverable should be apolitical.  I don’t think the steering committee has input into the actual project.  Fine with Mr. Gallopo and Mr. Kostka being on the steering committee. 

 

Engineering report – turf field lighting project.  Brewer reported they took bids on February 9.  $172,240.  This is within the estimate.  The resolution to award is on the agenda.

 

NO. 2 – ATTORNEY:  No report.

 

NO. 3 – COMMITTEE:  Nielson reported there was a Long-Term Financial Planning Committee on February 2.  They had some information they received from our finance department.  They formulated a list of questions for our professionals.  Next meeting is scheduled for February 16.  Their first order of business is to review the water & sewer rates and the method of billing.  I asked Mr. Kostka to get me the list of goals for the LTFPC last year.  The records are not complete.

 

Gallopo stated the top priority was the review of water & sewer.  Nielson stated they asked me to bring the goals back to the Township Committee.

 

Kostka – no report.

 

Gallopo reported that Bryan Fucetola is the new chair of the Drug Awareness Municipal Alliance.  Mike Duddy is the vice-chair.  Technology Committee submitted a report to the Township Committee.  Please review.

 

PUBLIC PORTION:

 

William O’Dowd, 55 Foremost Mtn. Road, Towaco, spoke about the changes recommended to the OB-4 zone.  Not sure if you are discussing or voting on tonight.  Braden stated it is just a discussion. 

 

O’Dowd stated I don’t want to miss the opportunity to throw my best punch.  Trying to get some notice.

 

Murphy stated I think the appropriate time to present would be at the public hearing.  I would suggest that you do it at the public hearing on the ordinance.

 

Braden stated we are discussing a few topics on the land use ordinance – political signs, places of worship, and decks in lake recreation zones.  We are not discussing the entire ordinance.

 

Murphy stated he had made a request to have changes in the ordinance that his property be reconsidered.  It looks like the Planning Board did not make the changes.

 

Nielson stated there was a public venue at the Planning Board hearing in January when this topic was discussed.  I believe Mr. O’Dowd was present.

 

O’Dowd stated I have been waiting two years.  I am just trying to put my best foot forward.  I will get notice when the public hearing is?  Murphy stated it is usually two weeks after the ordinance is introduced. 

 

Nielson stated at the master plan subcommittee meetings, your planner’s memo was reviewed and minutes are available. 

 

Robert Lefkowitz, 81 Windsor Drive, Pine Brook, asked if we are on track with the projector.  Brewer stated we have a plan that is in play, and I expect to meet the deadline at a cost less than the original estimate.

 

Lefkowitz stated the Technology Committee report – we suggested that the town work with the BOE on the Honeywell solution.  The town can’t piggyback on the Honeywelll solution, but what if the BOE can piggyback on the towns?  Nixle - $6,500 – it would be cheaper than what the BOE is spending.

 

Al Puleo, Lake Valhalla Club board, stated PSE&G has recently filed an amended wetlands permit application with the DEP to include building an access road to the ridge of Pyramid Mountain through the Valhalla glen.  The Morris County Park Commission and the Land Conservancy have put in an appeal to the NJDEP to deny this.  We need you to add some muscle to this in a letter or whatever response we are putting together - you do that too.  Braden stated we can do that.

 

Hearing no further comments, Chairman Braden closed the public portion.  Motion:  Nielson.  Second:  Kostka.  All in favor except Sandham, absent.  Motion approved.

 

OLD BUSINESS:

 

NO. 1 – 2011 & FUTURE GOALS:  Brewer stated the Township Committee asked me to clean up the goals.  A revised report is in your packet.  I also have provided to the Township Committee the succession plan working document.  Also, there was a request last meeting for additional information regarding our improvement in safety.  I have included a graph which shows the ranking of three years running average of lost time accident frequency.  As of 10/31/06 the Township’s 3-year running average of lost time frequency was 3.17, 33rd among 38 members of the JIF.  As of 10/31/11 our average has dropped to 1.11 and we were ranked 14th among 42 entities.   

 

NO. 2 – MAPLE AVENUE AREA TRAFFIC:  Brewer reported a traffic study is underway.  He was also asked to provide an update of police activity.  Those reports have been provided.  There are counters that will be on Maple and New Maple Avenues.  The devices are on loan from the county.

 

NEW BUSINESS:

 

NO. 1 – LAND USE ORDINANCE AMENDMENT – PLANNING BOARD RECOMMENDATIONS:  Brewer reported you have a memo from Meghan Hunscher.  The Planning Board reviewed the topics raised by the Township Committee.  Kostka stated the items I had raised have been addressed.

 

Nielson stated the Planning Board voted unanimously in favor of all of these recommendations.  I am in favor of all except for one:  places of worship in residential zones.  It indicated that places of worship should be permitted in residential zones in lots not less than two acres.  We have an R120 zone – 2.75 acres.  To me there are some inconsistencies that need to be addressed.  You could have a substandard lot and how does that work.  The largest zone in the municipality is residential zoning.  There are a number of vacant properties.  I would ask that the Township Committee send this portion back to the master plan subcommittee to make sure we have proper planning for development or redevelopment in vacant properties.

 

Gallopo stated he is in favor of all of the recommendations and agree with Deb Nielson on the places of worship.  Kostka stated he would leave it as is.  Braden stated I would refer it back to the Planning Board – the places of worship in residential zones.  I will take that back to the Planning Board.

 

Nielson asked would it be our purview to ask the clerk to prepare an ordinance for the other items?  Township Committee – ok.

 

NO. 2 – 2012 MUNICIPAL BUDGET:  Brewer reported change in operating expenses is -.94% decrease from 2011 to 2012.  Salary/wage 2.48% increase.  Total appropriations - .74% increase from 2011 to 2012.  Procedure for handling the budget deadlines:  my recommendation would be to have special budget meetings – at least one.

 

Nielson asked do we have our numbers from the state?  Brewer stated my recollection is they will be released this week – Friday.  This is a dynamic document.  There have already been five changes.  How often do you want your binders updated?  Township Committee agreed – every two weeks.

 

Braden stated I suggest we leave our binders here and you can send us an e-mail that they are updated.

 

Brewer again recommended at least one budget meeting.

 

Kostka asked how do you want to handle questions?  Decision – committee to e-mail questions to Mr. Brewer and they will be answered at the next meeting.

 

Tentative special budget meeting March 6.

 

RESOLUTION AUTHORIZING CONSENT AGENDA NO. 2012-CA4:  Motion:  Nielson.  Second:  Gallopo.  Roll call vote – Sandham, absent; Kostka, yes; Gallopo, yes; Nielson, yes; Braden, yes.  Resolution adopted.

 

CONSENT AGENDA ITEM A – RESOLUTION AUTHORIZING THE PROCESSING OF CERTAIN TAX SALE CERTIFICATE REDEMPTIONS:

 

BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the following tax sale certificate redemptions be processed by the department of Finance:

 

Block 88 Lot 57

89 Pine Brook Road

Premium Money                                                                                  $  600.00

Lien Redemption Certificate #11-00014                                             $1,026.38

Total Payment                                                                                     $1,626.38

To:       Elliot Loeb – Keogh Plan

 

Block 131.01 Lot 36.04

1 Freedom Court

Premium Money                                                                                  $  300.00

Lien Redemption Certificate #11-00025                                             $1,384.42

Total Payment                                                                                     $1,684.42

To:       US BANK-CUST/SASS MUNI VI DTR

 

Block 159 Lot 15

346 Changebridge Road

Premium Money                                                                                  $  100.00

Lien Redemption Certificate #11-00029                                             $  546.66

Total Payment                                                                                     $  646.66

To:       Ralph Lopez

 

Block 164 Lot 46

40 Maple Avenue

Premium Money                                                                                  $  400.00

Lien Redemption Certificate #11-00032                                             $1,032.61

Total Payment                                                                                     $1,432.61

To:       Ralph Lopez

 

CONSENT AGENDA ITEM B – RESOLUTION AUTHORIZING THE ISSUANCE OF LIMOUSINE OWNER’S LICENSE AND LIMOUSINE DRIVER’S LICENSE:

 

WHEREAS, Revised General Ordinance Chapter 342 requires the issuance of a license by the Township of Montville for Limousine Owner and Driver Licenses; and

           

WHEREAS, Adel Shaltout has filed an application and all necessary fees for a limousine owner’s license and a limousine driver’s license for the year 2012; and

           

WHEREAS, the application filed by Adel Shaltout conforms to the requirements of the Township Ordinance and the Police Department has approved the application;

 

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris, and State of New Jersey, that a limousine owner’s and limousine driver’s license be issued to Adel Shaltout for the year 2012.

 

CONSENT AGENDA ITEM C – ACCEPTANCE OF RESIGNATION FROM ANGELA PISANO FROM THE HISTORIC PRESERVATION REVIEW COMMISSION:  With deep regret.

 

CONSENT AGENDA ITEM D – RESOLUTION APPROVING OPEN AND CLOSED SESSION MINUTES:  Regular meeting November 9, 2011; and November 22, 2011 (portion). 

 

RESOLUTIONS:

 

NO. 1 – RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR THE SOCCER FIELD LIGHTS AT COMMUNITY PARK PROJECT:

 

WHEREAS, three (3) bids were received for the Soccer Field Lights at Community Park Project; and

            WHEREAS, the lowest responsible bid of $172,240.00 was received from John J. Faccas, Inc., T/A Quality Electrical Construction Company, West Keansburg, New Jersey; and

            WHEREAS, the Township Engineer has recommended the award to Quality Electrical Construction Company.

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that John J. Faccas, Inc., T/A Quality Electrical Construction Company, shall be awarded the Contract for the Soccer Field Lights at Community Park Project in an amount of $172,240.00.

 

Motion:  Nielson.  Second:  Gallopo.  Roll call vote – Sandham, absent; Kostka, yes; Gallopo, yes; Nielson, yes; Braden, yes.  Resolution adopted.

 

NO. 2 – RESOLUTION DETERMINING THE FORM AND OTHER DETAILS OF NOT TO EXCEED $7,850,000 GENERAL OBLIGATION REFUNDING BONDS, CONSISTING OF NOT TO EXCEED $5,250,000 GENERAL IMPROVEMENT REFUNDING BONDS AND NOT TO EXCEED $2,600,000 OPEN SPACE REFUNDING BONDS OF THE TOWNSHIP OF MONTVILLE, IN THE COUNTY OF MORRIS, NEW JERSEY OR SUCH OTHER AMOUNT AS DETERMINED BY THE CHIEF FINANCIAL OFFICER TO ACCOMPLISH THE REFUNDING ON THE TERMS APPROVED BY THE LOCAL FINANCE BOARD CONSISTENT WITH THE REFUNDING PROVISIONS OF THE INTERNAL REVENUE CODE AND PROVIDING FOR THE SALE AND THE DELIVERY OF SUCH BONDS TO RBC CAPITAL MARKETS:  Motion:  Nielson.  Second:  Gallopo.  Roll call vote – Sandham, absent; Kostka, yes; Gallopo, yes; Nielson, yes; Braden, yes.  Resolution adopted.

 

NO. 3 – RESOLUTION AUTHORIZING TRANSFER OF FUNDS 2011:

 

WHEREAS, various 2011 bills have been presented for payment this year, which bills represent obligations of the prior fiscal year and were not recorded at the time of transfers done between the 2011 budget in the last two months of 2011; and

 

            WHEREAS, N.J.S. 40A:4-59 provides that all unexpended balances carried forward after the close of the fiscal year are available, until lapsed at the close of the succeeding year, to meet specific claims, commitments or contracts incurred during the preceding fiscal year, and allow transfers to be made from unexpended balances to those which are expected to be insufficient during the first three months of the succeeding year:

 

NOW, THEREFORE, BE IT RESOLVED by the Committee of the Township of Montville, (not less than two-thirds of all members thereof affirmatively concurring) that the transfers in the amount of $10,477 be made between the 2011 Budget Appropriation Reserves as follows:

 

 

 

 FROM

 

TO

CURRENT FUND

 

 

 

 

 

 

 

 

 

ROADS S/W

 

 $       4,205

 

 

POLICE S/W

 

 $          875

 

 

 

 

 

 

 

FLEET MAINTENANCE O/E

 

 

 

 $     2,540

ROADS O/E

 

 

 

 $     1,665

FINANCE O/E

 

 

 

 $        875

 

 

 

 

 

SEWER UTILITY FUND

 

 

 

 

 

 

 

 

 

SEWER UTILITY S/W

 

 $       5,397

 

 

SEWER UTILITY O/E

 

 

 

 $     5,397

 

 

 

 

 

 

 

 $     10,477

 

 $  10,477

 

 

 

 

 

BE IT FURTHER RESOLVED, that the Director of Finance is hereby authorized and directed to make the transfers.

 

Motion:  Nielson.  Second:  Gallopo.  Roll call vote – Sandham, absent; Kostka, yes; Gallopo, yes; Nielson, yes; Braden, yes.  Resolution adopted.

 

NO. 4 – RESOLUTION AUTHORIZING THE LISTING OF BILLS AND SIGNING OF CHECKS:  Motion:  Gallopo.  Second:  Kostka.  Roll call vote – Sandham, absent; Kostka, yes; Gallopo, yes; Nielson, yes; Braden, yes.  Resolution adopted.

 

NO. 5 – RESOLUTION APPOINTING VICTOR M. CANNING AS TOWNSHIP ADMINISTRATOR:

 

WHEREAS, the Township Committee of the Township of Montville desires to appoint Victor M. Canning as Township Administrator; and

           

WHEREAS, the Township Committee and Victor M. Canning have agreed to the terms and conditions of employment including the following:

 

The following constitutes the terms and conditions of employment as agreed to by the parties:

 

1.      Salary: The annual salary rate shall be $144,000 for the year 2012.

  1. Leave:
    1. Vacation – 20 days per year (During the week of 9-13 April VM Canning will be permitted to use 2012 vacation days for a pre-planned family vacation.
    2. Personal – 3 days per year
    3. Sick – as per Civil Service and Township Personnel Polices
  2. Health Insurance – SHBP or equivalent as provided to other municipal employees, subject to premium contributions as set forth in Chapter 78 on a pre-tax basis in accordance with IRS Code Section 125
  3. Dues, Conferences  and Training
    1. The Township will pay the cost of professional dues for the Administrator’s membership in the New Jersey Municipal Management Association and such other appropriate association(s) up to an annual maximum of $500.
    2. The Township will provide for an expense account for payment of costs associated with or for reimbursement of costs incurred for any township government responsibility-related expense, to attend training, conferences and other professional education sessions such as monthly meetings of management groups such as the New Jersey Municipal Management Association.  Annual costs shall not exceed $2,500 annually.
  4. Performance Evaluations: At least once annually, and at least (30) days in advance of the introduction of the annual salary ordinance, the Governing Body shall review and evaluate VM Canning’s performance as Township Administrator.  Such review and evaluation shall be in accordance with criteria developed jointly with the Governing Body and VM Canning.  The criteria shall be subject to amendment, as the Governing Body shall provide VM Canning with written summary of its findings in connection with performance evaluation of VM Canning shall be provided with an opportunity to discuss the evaluation with the Governing Body.
  5. Term: He shall hold office in accordance with the provisions of N.J.S.A. 40: 69A.  During his term of employment as the Township Administrator, he agrees that he will remain in the exclusive employment of the Township and that he will not accept or become engaged in any other employment.  For the purposes of this Agreement, “other employment” shall not include teaching, writing or other consulting performed during time off, provided such employment shall not create a conflict of interest and be approved by the Governing Body.
  6. Termination:  Termination of employment must conform to N.J.S.A. 40: 69A-93.
  7. Resignation or Retirement: The Governing Body will be provided at least 60 days notice of an intention to resign or retire.
  8. It is recognized by the parties that the Township Administrator is responsible to work unconventional hours and many hours in excess of a typical workweek.  In recognition thereof, the Governing Body will provide the Administrator with some flexibility in setting his hours of work.  This will need to be approved by the Mayor as a representative of the Governing Body.
  9. Start of Employment Date: 15 March 2012

 

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that Victor M. Canning is hereby appointed Township Administrator for the Township of Montville effective March 15, 2012.

 

Motion:  Nielson.  Second:  Kostka.  Roll call vote – Sandham, absent; Kostka, yes; Gallopo, no; Nielson, yes; Braden, yes.  Resolution adopted.

 

Gallopo stated just to qualify my no vote – I was disappointed with the process.  I think Mr. Canning will do a fine job.  I think that the scope of the process should have been widened.  I will be in your corner 100%.  Welcome aboard sir.

 

Braden stated Mr. Victor Canning is here tonight.

 

Victor Canning stated I would just like to thank everyone for giving me this opportunity, and I hope I don’t let you down.  I am looking forward to starting a relationship in the town that I live and chose to raise a family.  I am honored that you believe in me, and I am ready to go to work.

 

Braden stated start date is March 15.  Nielson stated we had 34 applicants.  We had five interviews.  It was a lengthy process.

 

Braden reported we have a letter from UNICO looking to do a San Gennaro type festival in September around the time that we typically had Montville Day.  They are asking to do it in the same venue as Montville Day up on the hill past the library.  They are asking to meet with the Township to discuss the logistics of that.  Braden and Nielson will be on the San Gennaro subcommittee and meet with them.  Braden will call Mr. Casha.

 

Meeting adjourned at 10:55 p.m.  Motion:  Nielson.  Second:  Gallopo.  All in favor except Sandham absent.  Motion approved.

 

Respectfully submitted,

 

 

 

                                                           

Gertrude H. Atkinson, Township Clerk

 

 

 

Approved September 11, 2012

Montville Township Committee

 

 

                                               

Tim Braden, Mayor

 

 

Last Updated ( Thursday, 13 September 2012 )
 
< Prev   Next >
Joomla School Template by Joomlashack