TC Minutes 01-23-07 Print E-mail

MONTVILLE TOWNSHIP COMMITTEE

MEETING MINUTES—January 23, 2007

Montville Township Committee Regular Meeting

Tuesday, January 23, 2007, 7:00 p.m.

Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey

7:00 p.m. – Statement of Open Public Meetings Act Compliance read by Chairman Art Daughtry:  “As required by the Open Public Meetings Act, adequate Notice of this meeting has been provided which Notice specified the time and place of the meeting to the extent known at that time. The Notice was posted on the bulletin board at the Municipal Building, mailed to The Daily Record, The Star Ledger, and The Citizen as well as other newspapers and it was placed on file in the Township Clerk’s office. This meeting has been properly noticed to the public in accordance with the Open Public Meetings Act.”

Present:            Committeeman Stephen Moscone

Committeeman James Sandham, Jr.

                        Committeewoman Jean Bader

                        Committeewoman Deborah Nielson

                        Chairman Art Daughtry

Also present:            Frank Bastone, Township Administrator

Frances Vanderhoof, Director of Finance

Anthony Barile, Township Engineer

Martin Murphy, Township Attorney

RESOLUTION NO. 2007-CES-012307 PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12 – Property acquisition; Litigation – Contract Negotiation; Turf Field warranty.

Motion:  Bader.  Second:  Sandham.  All in favor.  Resolution adopted.

At 7:05 p.m. – Closed Session.  At 8:05 p.m. – Public Session.

Prayer and Pledge of Allegiance led by Committeewoman Nielson.

PUBLIC HEARINGS:

NO. 1 – 2007 MORRIS COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION – TOWN HALL HANDICAPPED PARKING IMPROVEMENTS: 

Chairman Daughtry opened the public hearing.  Hearing no comments, Chairman Daughtry closed the public hearing.  Motion:  Nielson.  Second:  Moscone.  All in favor.  Motion approved.

RESOLUTION AUTHORIZING THE SUBMITTAL OF 2007 COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION TO THE COUNTY OF MORRIS:

WHEREAS, 2007 Community Development Block Grant funds are available through the County of Morris; and

            Whereas, a public meeting was held on January 23, 2007 to discuss applications for such funds.

            Now, therefore, be it resolved by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the appropriate officials are hereby authorized to execute and submit a 2007 Community Development Public Facilities Application for the Handicapped Parking facility improvements at the Municipal Building for $80,000.

Motion:  Nielson.  Second:  Sandham.  Roll call vote – Moscone, yes; Sandham, yes; Bader, yes; Nielson, yes; Daughtry, yes.  Resolution adopted.

NO. 2 – ORDINANCE NO. 2007-01 CALENDAR YEAR 2007 ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (NJSA 40A:4-45.14):

Chairman Daughtry opened the public hearing.  Hearing no comments, Chairman Daughtry closed the public hearing.  Motion:  Bader.  Second:  Nielson.  All in favor.  Motion approved.

Motion to adopt ordinance:  Bader.  Second:  Sandham.  Roll call vote – Moscone, yes; Sandham, yes; Bader, yes; Nielson, yes; Daughtry, yes.  Ordinance adopted.

NO. 3 – ORDINANCE NO. 2007-03 AMENDING ORDINANCE NO. 2006-26 ESTABLISHING SALARIES OF EMPLOYEES OF THE TOWNSHIP OF MONTVILLE IN THE COUNTY OF MORRIS:  Titles amended.

Chairman Daughtry opened the public hearing.  Hearing no comments, Chairman Daughtry closed the public hearing.  Motion:  Moscone.  Second:  Sandham.  All in favor.  Motion approved.

Motion to adopt ordinance:  Moscone.  Second:  Bader.  Roll call vote – Moscone, yes; Sandham, yes; Bader, yes; Nielson, yes; Daughtry, yes.  Ordinance adopted.

DISCUSSION ITEMS:

NO. 3 – EVERY DROP COUNTS PROGRAM:  Frank Bastone, Township Administrator, reported they have before them a spreadsheet of the program fitting into the $45,000 appropriation.  We received notification from the Board of Education that they will not be providing funding.  The program is for grades 4, 5, 6, and 10.   

Chairman Daughtry stated Mrs. Marinello (consultant) was present.  Marinello stated she has no comments unless there were any questions.  The Township Committee had no questions.

NO. 1 – VALHALLA AREA – DEER:  Bastone reported he and Charles Perry, Chairman of the Environmental Commission, met with the County.  The County performs a deer culling program.  They offered to expand their wildlife management program, including deer cull, to the property owned by the Township at Pyramid Mountain.  Bastone displayed a map and described the area.  The County will also do the program at any other property we own up there.  This will commence in Fall 2007.  There is no financial contribution necessary from the Township.  The two methods used are shotgun and bow.

Grant Tilly, Valhalla Civic Association, stated they appreciate the efforts the Township has shown on this issue.  It is good to know that steps have been made with the County to make it a joint effort.  If we can help out or you need any information, please let us know.

NO. 2 – 86 RIVER ROAD/ANIMAL SHELTER:  Bastone reported he met with Montville Baseball/Softball Association on January 5 to discuss the Township’s decision to move the animal shelter to the old municipal building.  They were not happy with the timeframe.  Since we have to go to public bidding for the animal shelter, it would be about two years.  We discussed a temporary relocation.  I told them I was not in favor of that.  I did tell them I would entertain using 7 Church Lane as a permanent location.  We have been looking at that and have determined at this point that it is a possible location.  That does not solve the problem of the timing issue.

Bastone stated they met with the Montville Pet Parents today.  We talked about a solution.  We could move the runs to the first bay.  It will cost the Township money to do the relocation.  That would free up the end bay for MBSA to get into and start their work while not displacing the animal shelter.  MBSA provided us with a time schedule.

Daughtry stated he and Committeewoman Nielson met with MBSA.  We asked for the timeframe.  That date is July 1 – freeing up the bay.  I don’t know how that would fit into MBSA’s plans. 

Larry Manfra, MBSA, stated he does not know how the children would be able to use the restrooms with the dogs still there.  Daughtry stated the dog runs line up with the back bay.

Bastone stated there is a brick wall between the dog run and where the food concession would be.  Daughtry stated so we have until April 2008 to get this done. 

Manfra asked if it was possible that they get this done by April 2008.  Bastone stated it would be tight.  We want to evaluate the 86 River Road building and 7 Church Lane.  What I was trying to do here was move them so you can start work while still accommodating the animals.

Daughtry stated of the two locations, 7 Church Lane would probably be done quicker.  We still need to talk to the County about regionalization.  Bastone stated he wants the architect to look at both locations. 

Committeeman Sandham asked what the solution for the restroom is for 2007.  Manfra stated he was going to ask the same question.  The first bay would be the restrooms, meeting room, and concession stand.  Eventually they want to take over the pole barn. 

Bastone stated he does not see why they can’t vacate the bay so MBSA can get started on the concession stand, etc.  I have talked to the Health Department about that, and they don’t see a problem. 

Bastone and Sandham displayed the plan and went over it with MBSA’s conceptual plan.  The concession stand service window would be on the southern-most side of the bay.  The outside seating would be right in front of the animal shelter.  The runs are not right on top of that building. 

Bastone asked Manfra if there is a possibility of putting up a fence.  Manfra answered it will have to be; but we don’t understand why the project can’t be done by April 2008. 

Daughtry stated it is private sector versus public sector.  Manfra asked if it can be turned into a private sector project.  Daughtry stated it is too big of a project right now, especially if we want to get the County involved.  Manfra asked if there is anyway it can be fast-tracked.

Committeeman Moscone stated you have very specific dates and timeframes.  We don’t have that luxury.  We can work parallel with you.  If we need a meeting with Mr. Wozniak at the sight, then let’s get that done. 

Sandham stated to clarify – they want to get in there by July 2007 to be ready by April 2008.  Daughtry stated let’s anticipate it working, and we will do it.  At the same time, our Administrator is correct, we need to evaluate both sites.  We will make this happen, you just have to work with us.  Montville Fire Department has been waiting for five years to get into a piece of 86 River Road. 

Manfra asked for the Township’s timeframe.  Bastone stated the RFP’s for the architect are due February 1.  We are going to evaluate 7 Church Lane and 86 River Road. 

Sandham asked don’t we have to take into consideration if the County want to regionalize.  That is not up to only this body.  We need to put pressure on the County.

Moscone stated if it involves moving the dog runs a little bit, I don’t think that would be a problem.  We will do whatever we can to make sure your timeframe is met.

Manfra stated he thinks we are on the right track here.  First, to get our blueprints and our marketing brochure, that is a lot of our money.  It can’t take two years.  Is the Township still going to mill the lot and move the salt barn?

Daughtry stated they are dealing with the County on the salt dome.  We are giving you the facility and nothing will change that.  Sandham stated we need to find out for sure that the issue of serving food next to the animals is a real issue. 

Manfra stated ten weeks from today is opening day.  We would like to meet with the Health Inspector to find out what has to be done to use 5th Base and the restrooms.  We would like to service packaged food only.  Daughtry stated we will work with you.  Bastone requested Mr. Manfra give him a call to set up a meeting.

Committeewoman Nielson stated we will work with you to use the back runs only.  There are five active runs that are not used. 

Bastone stated we will set up the meeting with the Health Department about reopening 5th Base, look at the DPW – where they are now, equipment moving, etc. 

Sue Goldblatt, Montville Pet Parents, stated there are only five runs available for use.  Is there any possibility of not having the food window on that side?  Manfra answered that is not a feasible option because right now there is a door there. 

Goldblatt stated when the construction starts, you are probably going to have to put a fence there. 

Daughtry stated they are getting an architect, and we should honor their plans because they will be the ones using the building.  The rest we can accommodate. 

Ron Kaplan, Pine Brook, stated it sounds like relocating the dog runs to another area or another town would be easy.  Daughtry stated they actually provide service to four communities. 

Bastone stated these four contracts offset the cost of running our animal shelter.  Kaplan stated it seems like a much easier approach to move the dogs than moving to multiple buildings.  The issue of serving food by the dog shelter; when you visit other towns, there is never a dog shelter around the ball fields. 

Goldblatt stated if you start boarding out the animals, it would incur additional expenses to the Township.

NO. 4 – COMMUNITY PARK TURF FIELD SAFETY NETTING AND WALKWAY:  Bastone stated they have a proposal for safety netting along the road.  We wanted to invite the residents in the area.  Daughtry asked if there was anyone from the area present.  There were none.

Joe Maripodi, Montville Soccer Foundation, stated the fencing would only involve the resident at number 113 Changebridge Road.  He showed a sample of the netting.

Bastone stated the Recreation Commission has fully supported and endorsed this. 

Anthony Barile, Township Engineer, asked about the poles.  Maripodi stated there are three poles – brushed aluminum, 8’ diameter, 25 feet high.  The height can be adjusted from the bottom and the top. 

Barile asked if they will be lowered between games.  Maripodi answered not between games, but between seasons. 

Daughtry asked if there are standards for height.  Maripodi replied Randolph has a 20 foot chain link fence.  We have that wooden fence.  I would not go below that.  I thought the town would be putting up a chain link fence.

Nielson stated they did not commit to put up some kind of fence.  Barile stated he is not aware of any new fencing.  Nielson stated just as a safety issue for the pedestrians walking by, we said we would put up a fence.  It was a casual agreement.  We did not firm it up.

Moscone stated the weave on the netting, the bottom, can the weave be tighter?  Maripodi stated they can use a lacrosse fence – that is much tighter.

Barile stated if it is starting above the fence, that may not be necessary.  We can work that out with the Recreation Director and the Administrator.

NO. 5 – BOARD OF EDUCATION OFFICES:  Jon Alin, Board of Education President, distributed diagrams the architect put together of an addition to the municipal building along with a rough cost.  This would allow special services to move out also.  The BOE has not seen this yet.  Dr. Bowen, Superintendent of Schools, gave me permission to give this to you.

Bastone stated the new area is 2,900 s.f, and this option would also take over the Health Department and Water & Sewer.  Alin stated 8,523 s.f. – this would allow us to vacate the little house.

Bastone stated in one of my meetings with the Superintendent, I asked him to get their architect to look at the existing conditions of our property and see what it would accommodate.  Alin stated they also added 20 parking spaces.

Nielson stated she and Committeeman Sandham met with the facilities committee.  One of the questions that did come up was the displaced municipal employees.  Who bears the cost for the municipal portion of it?  They represented that would be a BOE expense. 

Alin stated they will talk about that at their next meeting.  In our minds this is the most cost effective way to do this, and we will work with you on cost.  The addition we would do is for the people in the little house.  They could stay in there if it runs past our current lease.  Ideally, we want to consolidate as soon as possible. 

Sandham stated he likes the idea, but his concern is where they are going to locate the departments. 

Township Committee agreed to put on February 15 meeting agenda for discussion.

RESOLUTION AUTHORIZING CONSENT AGENDA RESOLUTION NO. 2007CA3:  Motion:  Sandham.  Second:  Nielson.  All in favor.  Resolution adopted.

CONSENT AGENDA ITEM A – RESOLUTION APPROVING REQUEST FROM TAX COLLECTOR FOR REFUND OF PREMIUM:

            WHEREAS, Tax Sale Certificate #04-0010 has been redeemed; and

            WHEREAS, a premium was paid at the time of the sale on October 20, 2004 in the amount of $4,800.00;

            NOW, THEREFORE, BE IT RESOLVED, that the Treasurer be authorized to draw a check to the following:

            Block 122, Lot 4

            Eric Ambrose

            551 Cabot Hill Road

            Bridgewater, NJ 08807            $4,800.00

CONSENT AGENDA ITEM B – RESOLUTION PROVIDING FOR THE CANCELLATION OF CHECKS AND TRANSFER OF MONIES TO THE TOWNSHIP OF MONTVILLE GENERAL FUND FROM THE MUNICIPAL COURT:

WHEREAS, the following check has not been cashed, and the recipient claims no monies due:

Check #2012, dated 1/24/06, $72.00

WHEREAS, the Township of Montville has been notified by the bank, Lakeland, that the check has not been cashed,

NOW THEREFORE, BE IT RESOLVED THAT THESE MONIES, $72.00, be transferred to the Montville Township General Fund, as of this date.

CONSENT AGENDA ITEM C – RESOLUTION AUTHORIZING THE RETURN OF CASH BONDS POSTED WITH THE TOWNSHIP OF MONTVILLE:

WHEREAS, certain cash bonds have been posted with the Township of Montville to secure the performance of obligations; and

            WHEREAS, the Engineering Department has verified that the improvements, the installation of which were secured by the cash bonds, have been installed in a satisfactory manner and has recommended the release of cash bonds.

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, County of Morris and State of New Jersey, that the following cash performance bonds shall be released:

NAME/LOCATION

TYPE OF BOND

AMOUNT TO BE

RETURNED

Regency at Hanover

18 Hook Mountain Road, Suite 201

P.O. Box 709

Pine Brook, New Jersey

(Block 51.1, Lot 3) 10 Cooks Farm Road

Road Opening Permit

$  708.00

Kathryn Werheim

4A Berlin Lane

Towaco, New Jersey

(Block 100.1, Lot 6.1)

Driveway

$300.00

Patrick Di Fulco

66 Woodmont Road

Pine Brook, New Jersey

(Block 151, Lot 11)

Driveway

Soil Stabilization

$2,400.00

$1,000.00

  

BE IT FURTHER RESOLVED that a copy of this Resolution shall be forwarded to the Chief Financial Officer.

CONSENT AGENDA ITEM D – RESOLUTION PARTIALLY RELEASING BADALAMENTI/FERRANTE – BLOCK 47, LOT 1, 3 ROUTE 202 – FROM PERFORMANCE GUARANTEE:    PSPP/FC04-12.  Cash in the amount of $75,703.20 shall be reduced to $20,498.00.  Balance of $55,205.20 shall be released.

CONSENT AGENDA ITEM E – RESOLUTION AUTHORIZING THE REFUND OF BUILDING PERMIT FEES TO MUNICIPAL CONSULTING GROUP FOR 24 VISTA ROAD: 

WHEREAS, building permit fees were paid for the issuance of building permits for property located at 24 Vista Road, Montville, New Jersey; and

           

WHEREAS, the property owner cancelled the project after the necessary permits were secured; and

           

WHEREAS, Municipal Consulting Group has requested a refund; and

           

WHEREAS, the Construction Official has recommended a refund of the $141.00 fee less 20% for administration costs equaling a refund amount of $112.80.

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, County of Morris and State of New Jersey, that the building permit fees submitted by Municipal Consulting Group for property located at 24 Vista Road, Montville, New Jersey, shall be refunded in the amount of $112.80.

BE IT FURTHER RESOLVED that a copy of this Resolution shall be forwarded to the Chief Financial Officer.

CONSENT AGENDA ITEM F – RESOLUTION PROVIDING FOR TEMPORARY APPROPRIATIONS FOR OPERATING PURPOSES FOR THE WATER & SEWER DEPARTMENT:

WHEREAS, 40A:4-19 Local Budget Act provides that (where any Contracts, Commitments or payments are to be made prior to the final adoption of the 2007 Budget) Temporary Appropriations be made for the purpose and amounts required in the manner and time therein provided; and

            WHEREAS,the date of this Resolution is within the first thirty (30) days of 2007; and

            WHEREAS,the total Appropriation in the 2006 Budget, less Appropriations made for Capital Improvement Fund & Debt Service is as follows:

                        WATER:            $1,556,765.00

                        SEWER:            $2,521,078.00

            WHEREAS,26.25% of the total Appropriations in the 2006 Water & Sewer Budgets, less Appropriations for Capital Improvement Fund and Debt Service, is as follows:

                        WATER:            $408,651.00

                        SEWER:              $661,783.00

            NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Montville in the County of Morris that the Appropriations be made and that a certified copy of this resolution be forwarded to the Chief Financial Officer for the records.

CONSENT AGENDA ITEM G – RESOLUTION AUTHORIZING THE SALE OF CERTAIN SURPLUS PROPERTY OF THE TOWNSHIP OF MONTVILLE PURSUANT TO NJSA 40A:11-36:

WHEREAS,  the Township Committee of the Township of Montville has determined that the following described item of surplus property of the Township of Montville, County of Morris and State of New Jersey is not longer needed for public use, and

            WHEREAS,the Township Committee of the Township of Montville has determined to provide for the sale of such property at public sale pursuant to N.J.S.A. 40A11-36.

Item #1.     One (1) 1962 Galion Grader  Model #503  Serial #HG04094  (AS IS)

            NOW, THEREFORE BE IT RESOLVED,  by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, as follows:

  1. Sealed proposals for the sale of the articles described on the above shall be received at the Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey 07045 on  Friday, February 9, 2007 at 11:00 AM, local prevailing time.
  2. All bidders shall comply with the Notice to Bidders, and Terms and Conditions of the sale.
  3. All sales are to be made to the highest bidder for payment in the form of certified check or cash in the amount of the bid accepted, to be paid to the Director of Finance within ten (10) working days of the day of sale at the time of delivery from the Township to the purchaser thereof.  Each vehicle shall be removed by the purchaser as provided in the Notice to Bidders, and Terms and Conditions of Sale.
  4. The Township reserves the right to reject any and all bids.
  5. All items shall be purchased on an “as is” basis, and the Township makes no warranties, express or implied, as to the item’s description, quality, fitness or otherwise
  6. Moneys received from the sale of any such property shall be paid into the General Municipal  Treasury
  7. The Director of Finance is authorized to advertise a Notice of Sale in the Daily Record, said sale being not less than seven (7), nor more than fourteen (14) days after publication of the Notice.
  8. This article may be inspected by prospective purchasers at 143 River Road, Montville, NJ between the hours of 9am and 3pm.

CONSENT AGENDA ITEM H – RESOLUTION AUTHORIZING THE ENTRY INTO AN INTERLOCAL SERVICES AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND THE TOWNSHIP OF BOONTON FOR ANIMAL SHELTER 2007:  As per agreement.

CONSENT AGENDA ITEM I – RESOLUTION AUTHORIZING THE ENTRY INTO AN INTERLOCAL SERVICES AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND THE TOWN OF MORRISTOWN FOR ANIMAL SHELTER 2007:  As per agreement.

CONSENT AGENDA ITEM J – RESOLUTION AUTHORIZING THE ENTRY INTO AN INTERLOCAL SERVICES AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND THE BOROUGH OF MOUNTAIN LAKES FOR ANIMAL SHELTER 2007:  As per agreement.

CONSENT AGENDA ITEM K – RESOLUTION MORRIS COUNTY OPEN SPACE TRUST FUND GRANT AGREEMENT – TOWACO VALLEY PRIME AQUIFER PRESERVATION PROJECT/TIPCOR:

WHEREAS, the Morris County Board of Chosen Freeholders created the Morris County Open Space Trust Fund; and

WHEREAS, the Township of Montville submitted an application for grant funds for the Towaco Valley Prime Aquifer Preservation Project/Tipcor; and

WHEREAS, the Township of Montville has been awarded grant funds for the Towaco Valley Prime Aquifer Preservation Project/Tipcor;

NOW, THEREFORE, be it resolved by the Township Committee of the Township of Montville that the appropriate Township officials are herein authorized to execute a grant agreement with the County of Morris for 2006 Morris County Open Space Trust Funds.

CONSENT AGENDA ITEM L – RESOLUTION SUPPORTING RENEWAL OF THE GARDEN STATE PRESERVATION TRUST:

Whereas, continued investment in open space and farmland preservation is vitally important to the state, as it enhances New Jersey’s economy, safeguards its remaining natural, agricultural, recreational and cultural resources and preserves its character; and

Whereas, New Jersey continues to face incredible pressure from development, losing nearly 50 acres of open space daily to new development projects; and

Whereas, the Garden State Preservation Trust provides a match for open space taxes collected by all 21 counties and more than 225 municipalities; and

Whereas, protecting open spaces and improving urban natural areas stabilizes local property taxes and revitalizes communities; and

Whereas, since its creation in 1998, the Garden State Preservation Trust has enabled the State of New Jersey, its local governments, and nonprofits to acquire over 432,000 acres of parks, open space and farmland; and

Whereas, the Garden State Preservation Trust is essential not only to the State’s conservation programs, but also to the work of counties, municipalities and nonprofit organizations by providing grants and low interest loans to help preserve land while  protecting natural resources and farmland for future generations; and

Whereas, even many of the places already protected – our state and local parks – are threatened by inadequate levels of funding for operation, maintenance, and stewardship; and

Whereas, the Garden State Preservation Trust is virtually depleted, with funds to be completely exhausted in 2007 despite the continued need for the programs it makes possible;

Now, therefore, Be it Resolved, by the governing body of the Township of Montville, in the County of Morris and State of New Jersey as follows:

The municipality supports the renewal and strengthening of the Garden State Preservation Trust, to provide $325 million annually for New Jersey to continue its programs to acquire open space and farmland and improve historic sites and preserved lands. This amount includes $225 million a year for acquisition and $100 million a year for capital projects, which could be provided by bonding an annual dedicated stream of approximately $150 million.

The municipality supports the dedication of $56 million annually to establish a stable source of funding for operation, maintenance, and stewardship for parks, recreation and natural areas.

The Municipal Clerk is hereby authorized to provide a copy of this Resolution to the following:

Duly authenticated copies of this Resolution shall be transmitted to:

The Honorable Jon Corzine, Office of the Governor, PO Box 001, Trenton, NJ 08625

State Senators

State Assemblypersons

Morris Land Conservancy, 19 Boonton Ave, Boonton, NJ 07005

New Jersey Conservation Foundation, Bamboo Brook, 170 Longview Road, Far Hills, NJ 07931

The Outdoor Recreation Alliance c/o N.J. Audubon Society, 142 W. State Street, Trenton, NJ 08608

Daily and Weekly Newspapers

CONSENT AGENDA ITEM M – RESOLUTION ACCEPTING THE RESIGNATION OF BARBARA TIMPANO FROM THE LONG-TERM FINANCIAL PLANNING COMMITTEE:  With regrets.

Motion made by Committeeman Sandham to appoint Salvatore LoBiondo to the Long-Term Financial Planning Committee for a one-year unexpired term ending December 31, 2007.  Second:  Nielson.  Discussion:  Sandham stated three people applied, and he reviewed all of their applications.  Daughtry stated he has no problem with Mr. LoBiondo.  If there is room, I would just assume appoint them all.  Sandham stated the committee is full.  All in favor except Bader – nay.  Motion approved.

PUBLIC PORTION FOR ITEMS NOT LISTED ON THE AGENDA:

Jules Nagy, 2 Gaines Road, Montville, stated he would like to know the percentage of water & sewer charges that are taxes.  I was told they can’t give out that information.  I called the auditor, and they did not call me back.  What is the answer?

Sandham replied he is a CPA, but not a tax CPA.  The water & sewer charges are not deductible because they are rate charges. 

Frances Vanderhoof, Director of Finance, stated she did hear from the auditor, and he is not in a position to answer calls from the public.  I did speak to two tax accountants and they confirmed no percentage is tax deductible.  A number of years ago when the Township was contributing to startup costs for the Water & Sewer Department, the IRS would allow a percentage of the Township contribution to be tax deductible.  As the Township is no longer contributing, the percentage is not allowed. 

Bill MacStudy, 14 Eagle Drive, Towaco, stated he is a hunter.  A year or two ago, we opened hunting in Montville.  I would like the Township to look at charging a fee for nonresidents hunting in Montville. 

MacStudy stated the deer culling – there is a piece of the land we can hunt, but we have no access to it.  Nielson stated perhaps we can get your information.  Daughtry asked can we get a list of Montville residents who want to participate in the culling?  Another resident contacted me.  Perhaps we can contact the County. 

Bastone stated I would refer the residents to the County. 

Sandham asked if other towns license hunters.  Barile answered it is a State license.  Sandham asked if we can have a permitting process. 

Martin Murphy, Township Attorney, stated he would take a look at it.  Sandham stated also, look into if we can charge nonresidents a higher fee. 

Discussion regarding hunting seasons versus the County deer culling dates.  Township Committee agreed they need to talk to the County about the dates and Pyramid Mountain. 

Bastone stated he will call Mr. MacStudy after he speaks with the County.

Maritza Byrne, Towaco Civic Association, spoke about the Route 202 gas station project.  The TCA would like it cleared up that they are not the authors of a widely distributed letter.  They do not take a position on the project.  However, they were approached by Mr. Bill O’Dowd and a representative of Quik Check.  They would like to make an informational presentation at their next meeting.  This is being done at Friday’s TCA meeting at the Church of Transfiguration.  This is on the agenda.  Mayor Daughtry did offer to be there Friday to take questions from the residents. 

Nielson stated this is scheduled before the Planning Board in February.  We are awaiting a County Route 202 Study.  Frankly, this is not located in Towaco.  The proper forum is at the Planning Board for the zone change, etc. 

Byrne stated she agrees.  We are not the forum, and the TCA is not going to take a position. 

Moscone stated in the past, Township Committee members have attended these forums, and they have been criticized for taking positions.  I caution any Township Committee member who attends.

Barile stated he has the long-awaited preliminary report from the County on the traffic study.  I have reviewed the text.  I have yet to review the picture and diagrams.  They want our comments on the draft in a week or so.  They would like us to attend a meeting at the County.  Township Committee discussed – Daughtry, Bastone, Barile, and Nielson will attend.  Sandham requested they bring up the Route 202/River Road intersection.

ORDINANCE INTRODUCTIONS:

NO. 1 – ORDINANCE NO. 2007-02 TO VACATE A 33’ RIGHT OF WAY BETWEEN ROOME ROAD AND REDDING PLACE:

Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for February 13, 2007, at 8 p.m.  Motion:  Sandham.  Second:  Nielson.  Roll call vote – Moscone, yes; Sandham, yes; Bader, yes; Nielson, yes; Daughtry, yes.  Motion approved.

RESOLUTIONS:

NO. 1 – AUTHORIZING THE EXECUTION OF AN AGREEMENT AMENDING AN AGREEMENT MADE BETWEEN THE TOWNSHIP OF PARSIPPANY-TROY HILLS AND THE MONTVILLE TOWNSHIP MUNICIPAL UTILITIES AUTHORITY DATED JULY 6, 1967:

WHEREAS, the Township of Parsippany-Troy Hills and the Montville Township Municipal Utilities Authority entered into an Agreement dated July 6, 1967; and

WHEREAS, the Montville Township Municipal Utilities Authority was dissolved with all rights and obligations transferred to the Township of Montville; and

           

WHEREAS, Parsippany-Troy Hills owns and operates a sewage treatment plant and facilities located at Edwards Road, south of New Road, together with sewer lines extending therefrom; and

WHEREAS, under the 1967 Agreement, Montville utilizes this existing treatment plant; and

            WHEREAS,under the Agreement, Montville is responsible for maintaining, repairing and reconstructing its force main and lines located in Montville and Parsippany-Troy Hills; and

WHEREAS, Montville recognizes that the existing force main is over forty years old and has developed leaks which have been repaired; and

           

WHEREAS, as a result of the aging system, Montville desires to construct a second twelve inch force main along the same route as the existing force main to a point where it will enter the treatment plant along a route that will be shorter than the existing force main; and

WHEREAS, Parsippany-Troy Hills has agreed to allow Montville to construct this second twelve inch force main pursuant to the terms and conditions set forth in the Agreement between the parties dated July 6, 1967.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the appropriate municipal officials are hereby authorized to execute an Agreement Amending an Agreement Made Between the Township of Parsippany-Troy Hills and the Montville Township Municipal Utilities Authority dated July 6, 1967, in the form attached hereto.

Motion:  Sandham.  Second:  Moscone.  Roll call vote – Moscone, yes; Sandham, yes; Bader, yes; Nielson, yes; Daughtry, yes.  Resolution adopted.

NO. 2 – RESOLUTION APPROVING MINUTES:  Special meeting 8/19/06; Regular meetings 8/22/06; 9/12/06; and 9/26/06.  Motion:  Sandham.  Second:  Moscone.  Roll call vote – Moscone, yes; Sandham, yes; Bader, yes; Nielson, yes; Daughtry, yes.  Resolution adopted.

NO. 3 – RESOLUTION APPROVING THE LISTING OF BILLS AND SIGNING OF CHECKS: Listing of bills approved; and the Mayor and Township Clerk are authorized to sign the checks.  Motion:  Sandham.  Second:  Moscone.  Discussion:  Sandham stated there is a check for $42,000 reimbursing Marotta.  Fran Vanderhoof tells me there is an existing agreement from 1983.  Vanderhoof stated she will give Mr. Sandham a copy of the paperwork.  Roll call vote – Moscone, yes; Sandham, yes; Bader, yes; Nielson, yes; Daughtry, yes.  Resolution adopted.

REPORTS:

NO. 1 – ADMINISTRATOR:  Bastone reported he did a memo on sidewalks dated January 16 as a result of a meeting he had with Tony Barile and Tom Mazzaccaro.  The issue of enforcement needs to be clarified as well as the definition of a Township project.  Vanderhoof stated if the Township does it, it is a Township project.  Daughtry stated he was of the opinion that the recommendation of the Long Term Financial Planning Committee was not approved yet, just accepted.  Bastone stated we just wanted the recommendation clarified. 

Bastone reported on the Camp Dawson ice skating.  The Towaco Civic Association decided to forego it, and they are going to do it in 2008.  You have a Recreation memo with recommendations indicating how the program will be set up next year.

Bastone reported they have a draft of the letter to be sent to NJ Transit regarding the parking in Towaco.  Township Committee agreed it looks fine.

NO. 2 – ATTORNEY:  None.

NO. 3 – FINANCE:  Vanderhoof reported she submitted a list of all the organizations that she will ask for financial reports from.  Added to the list – Montville Pet Parents, Soccer Foundation, and Friends of the Library.

Bastone stated you will be getting the 2007 proposed budget on Friday.

NO. 4 – ENGINEER:  None.

APPROVAL OF ADDITIONAL CHECK LISTING:  Committeeman Moscone made a motion to approve the additional check listing – check to Owl Contracting.  Second:  Sandham.  Roll call vote – Moscone, yes; Sandham, yes; Bader, yes; Nielson, yes; Daughtry, yes.  Motion approved.

NO. 5 – COMMITTEE REPORTS:

Committeeman Moscone asked if they are going to do the budget as a subcommittee this year.  Bastone stated he does not think they need to spend a lot of time on the minutia.  Do it as a committee and get it done.

Committeewoman Bader stated at her request, Mr. Bastone set up a meeting with him, Linda White, Marty Murphy, Art Daughtry, Kathy Fisher, and myself to clear up some issues.  Kathy Fisher is still unclear on some issues, and she will be contacting Mr. Murphy.  Bastone stated if we have to set up another meeting we will. 

Committeeman Sandham asked if we should put the liquor license forward again at a lower price.  Murphy recommended setting a suggested minimum price.  Nielson stated maybe they need to advertise better.  Moscone stated use the Economic Development Committee as a resource.  Bader stated also the Chamber of Commerce.

Sandham stated he would like to put a couple of charts in the Montville Messenger about what the Township Committee did last year.  He will work with Fran Vanderhoof on that.

Committeewoman Nielson stated the Planning Board would like to set up a joint meeting with the Township Committee and possibly the Board of Adjustment regarding the Highlands regulations, growth impact, and COAH requirements.  The Township Committee could visit a Planning Board meeting – perhaps 6:30 p.m.  Tentative February 22 Planning Board meeting.

Nielson asked about the status of the EIT funds.  Murphy stated there is still no update.  I believe a memo went to them two weeks ago.  Township Committee agreed to get the State legislature involved.  Mr. Murphy will draft a letter for the Mayor and Administrator’s signatures.  Start with Joe Pennacchio.

Chairman Daughtry reported on the 2007 Strategic Goals and Objectives of the Montville Township Committee.  The Township Committee agreed on them.  Motion:  Moscone.  Second:  Sandham.  All in favor.  Motion approved.

Art Daughtry and Frank Bastone signed a copy of the Strategic Goals and Objectives the Township Committee agreed to as below:

2007 Strategic Goals and Objectives Montville Township Committee

Adopted 1/23/2007

                                   

Introduction – This document will provide a framework for what should be the specific goals for 2007. This document encompasses the opinions and goals of our Administrator and all Township Committee members. The concept of rotating the mayoral position will place additional burdens on an overall cohesive approach to long-term goal setting procedures.  It is the intention of this process to produce a document that will be followed by future Mayors and our Business Administrator for several years. Department Head input is specifically excluded from this process. Our Administrator, per our charter, will manage Department Head strategic goal setting and objectives. This document will also serve as a management tool to measure our Administrator’s performance during the year.

Current 2006 Goals and Objectives – 2006 as we all know was a pivotal year for Montville Township. While the Township Committee did not officially document many long-term goals we did remain cohesive and worked toward the following goals:

Debt – Reduce the Township debt, which, as of 1/1/06 was 75 million to 50 million by 12/31/11.

Capital – Reduce capital spending to $1 million for 2007, $1.5 million for 2008 and 2009, and $2 million for 2010 and 2011, while still maintaining our level of services to the community.

Open Space – Recover all funds owed to Montville Township and reinstitute the Open Space Committee. (Per Deb Nielson as of 1/1/2007 the 1.8 million grant has been paid however the 2.3 million loan has yet to be paid back by the state).

Finance – Reduce the 2005 municipal tax increase of 18% by at least half to no more than a 9% increase per year.  Enforce and document all financial records from organizations that operate and collect funds in the name of Montville Township.

Citizen appointment process to committees – Institute a more formalized application process requiring resumes and then conduct the appointment process in open session with open dialogue on candidates in a non partisan fashion.

2007 Goals and Objectives – The following are additional strategic goals and objectives:

Request that the Township Administrator review the Township Organization chart and operations; then propose changes as required.  The overall goal is to use attrition as a method to increase the efficiency and lower costs within the Township while moving toward a new organizational structure

As part of the reorganization effort initiate official dialogue with neighboring towns to investigate shared services including dialogue on future shifting of shared services Department Heads to the county level. Document to the Township Committee where services can be shared within township organizations (such as the Board of Education) and the anticipated savings if implemented.

Propose a 2007 Municipal budget that results in a 6% tax increase for municipal operations, and no more than an additional 1% to cover capital improvement financing and a fully-funded capital improvement program, for a total 7% tax increase.

Resolve potential utilization of Township facilities and Board of Education space requirements.

Increase communications with the citizens and boards by revitalizing our Township website, broadcasting Township meetings, and continuing the improvements to the Montville Messenger.

Complete a comprehensive plan for utilization of 86 River Road and include funding as required in the 2008 budget year for actual utilization of this site. Included in this effort is the joint Township/County proposal to move all salt storage and diesel fueling operations to the county location on Route 202.

Revaluation – Have a documented plan to address when Montville Township will be required to reval properties and provide funds in the appropriate budget.

Daughtry stated he will bring the goals and objectives up once a month or so.

Daughtry stated we need a letter from the Township Committee for the Montville Messenger.  This year, do we want to do it differently?  Should we each take a turn and be spotlighted?  Nielson sated she likes the letter coming from the Township Committee as a whole.  Sandham stated he has had residents say they would like to see what they think individually.  We can have the committee letter and separate articles.  Moscone stated it should come from the Chairperson with input from all.  Township Committee agreed – each issue they will have a spotlight.  Next issue finance, then planning.

Daughtry stated they received a letter about suggestions for a skateboard park.  Township Committee referred to Recreation.  A letter will be sent to him with a copy to Recreation.

Daughtry stated they will need a joint meeting with the Board of Education when they get closer to them possibly moving in here.

Meeting adjourned at 11:35 p.m.  Motion:  Moscone.  Second:  Nielson.  All in favor.  Motion approved.

Respectfully submitted,

                                                           

Gertrude H. Atkinson, Township Clerk

 
Last Updated ( Monday, 26 November 2007 )
 
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