TC Minutes 02-27-07 - Budget Print E-mail

MONTVILLE TOWNSHIP COMMITTEE

SPECIAL BUDGET MEETING MINUTES—February 27, 2007

 

Montville Township Committee Special Budget Meeting

Tuesday, February 27, 2007, 6:00 p.m.

Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey

6:00 p.m. – Statement of Open Public Meetings Act Compliance read by Chairman Art Daughtry:  “As required by the Open Public Meetings Act, adequate Notice of this meeting has been provided which Notice specified the time and place of the meeting to the extent known at that time. The Notice was posted on the bulletin board at the Municipal Building, mailed to The Daily Record, The Star Ledger, and The Citizen as well as other newspapers and it was placed on file in the Township Clerk’s office. This meeting has been properly noticed to the public in accordance with the Open Public Meetings Act.”

Present:            Committeeman Stephen Moscone

Committeeman James Sandham, Jr.

                        Committeewoman Jean Bader

                        Committeewoman Deborah Nielson

                        Chairman Art Daughtry

Also present:            Frank Bastone, Township Administrator

Frances Vanderhoof, Director of Finance

Anthony Barile, Township Engineer

Meeting began at 6:10 p.m.

DISCUSSION 2007 MUNICIPAL BUDGET – OPERATING EXPENSES:

Frank Bastone, Township Administrator, stated he received questions regarding the o/e from each Township Committee member.  He distributed and went over the questions and answers:

PERS and Police/Fire retirement – are these numbers locked down at this point?  Numbers are concrete; however we can reduce the PERS number by deducting allocations to water & sewer and the library.  The net appropriation is $147,988, a reduction of $46,733.  Bastone provided spreadsheet.

Insurance – why is worker’s compensation up 18%?  The appropriation is only up $16,284, or 7.2%, which is the percentage that our JIF premium went up.  Bastone provided analysis by Rompala and Vanderhoof.

Group health is up 14% - any ideas to reduce premiums?  Number of ideas to reduce premiums, all of which involve contract negotiations:  North Jersey Municipal Employee Benefits Fund, co-pays, and contributions to premiums.

What is in Township Committee miscellaneous in 2006?  Is there another $2k to cut from 2007 budget?  Expenditure history provided.  Based on 3-year history, could pare this back.  Township Committee agreed – reduce by $2,000.

Information systems – are we continuing our replacement plan and leasing more new PC’s?  2007 lease program is budgeted at $12,360. 

What is communication/internet for $7,500?  Simlab T-1 internet access.  We created a new line item in 2007.  Last year it was in the EDP line item.

Planning Board – consulting/professional fees have trended downward from a total of $35k in 2004 to $20k in 2006.  The 2007 budget is still at $34k.  Is there another $10k available to cut?  There are studies that need to be completed.  Bastone provided Burgis (planner) 1/29/07 letter addressing same. 

Do we need a housing secretary at a cost of $2,468?  Yes.  Look into.  Discussion regarding needing people to do the minutes.  Bastone to ask Bob Perkins to research voice recognition software.

Solid waste – miscellaneous expense for Rachel Gardens – why bid increase from $50k to $95k?  Second half annual bill was not paid until February 2007.

Facilities – Schindler Elevator services contract $2,500 – where do we have an elevator?  Public Safety Building.

Retirements – doesn’t $40k per years for Adams continue?  Payments to Adams are finished.  How do you spread Amari’s $10k over two years?  Policy allows payment to be spread over two years.

NewBridge contribution – Township Committee agreed to reduce it from $5,000 to $2,000.

What is $1,800 new alarm panel?  Alarm panel was moved from facilities budget to administration.  It is the alarm panel at the police department.  Look into eliminating this – there are only nine customers – not worth it.

Can we reduce legal services more than $12,000?  Bastone stated his recommended additional cuts cut it $50,000.

Grand total reduced from $6,936,183 to $6,932,383 for a $273,479 increase which is a 4.1% increase.

Township Committee would like the administrative assistant’s duties outlined.  They generally support the request for an administrative assistant.  Grants would be one of the duties.  To be discussed in detail at a later date.

Township Engineer car allowance – phase out?  Not given to other employees.  This is a personnel issue.  The budget continues the benefit provided to the employee. 

Engineer aide needed – even part-time.  Not efficient if Department Head is on auto cad.  What about inspector learning auto cad?  Bastone will discuss with the Department Head. 

Daughtry stated he would like to see summer help again for filing, etc.  Bastone stated one of his objectives is to look at the organization table in the next couple of months.  He recommends no additional personnel.

Daughtry stated at the second meeting in May he will bring up the status of the objectives.

Township Committee agreed - fund the following:

            $10,000 for recreation equipment

            $12,800 Planning Board additional studies

            $2,500 Drug Awareness grant match

            $3,000 stormwater management

            $4,000 Youth Services worker

Township Committee agreed – bring up to Recreation again about organizations paying for lights.

Discussion – no money in for interns.  Last year they had $4,000 in for summer intern.  Fund the $4,00 for intern.  Nielson stated she feels they need more than one intern.

Sandham stated he does not agree with splitting retirement expenses over two years.  Vanderhoof and Bastone explained it is in the Personnel Manual.  It is a policy. 

Bastone stated they are at 7%.

Daughtry stated they need to hear from the Administrator on the organizational charts, and if they need more people.

Next budget meeting set for March 13, 2007, at 6 p.m.

Meeting adjourned at 7:15 p.m.  Motion:  Daughtry.  Second:  Moscone.  All in favor.  Motion approved.

Respectfully submitted,

                                                           

Gertrude H. Atkinson, Township Clerk

Last Updated ( Monday, 26 November 2007 )
 
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