MTC Budget & Regular Meeting 03-11-08 Minutes Print E-mail

 

Montville Township Committee Budget & Regular Meeting

Tuesday, March 11, 2008, 6:00 p.m.

Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey

 

6:30 p.m. – Statement of Open Public Meetings Act Compliance read by Chairwoman Deborah Nielson:  “As required by the Open Public Meetings Act, adequate Notice of this meeting has been provided which Notice specified the time and place of the meeting to the extent known at that time. The Notice was posted on the bulletin board at the Municipal Building, mailed to The Daily Record, The Star Ledger, and The Citizen as well as other newspapers and it was placed on file in the Township Clerk’s office. This meeting has been properly noticed to the public in accordance with the Open Public Meetings Act.”

 

Present:          Committeeman Art Daughtry (arrival 6:35 p.m.)

Committeeman James Sandham, Jr.

                        Committeewoman Jean Bader

                        Committeeman Tim Braden

                        Chairwoman Deborah Nielson

 

Also present:   Frank Bastone, Township Administrator

Frances Vanderhoof, Director of Finance

Anthony Barile, Township Engineer

Thomas Mazzaccaro, DPW/Water & Sewer Director

Martin Murphy, Township Attorney

Gertrude Atkinson, Township Clerk

 

RESOLUTION NO. 2008-CES-031108 PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12:  Litigation – Pio Costa; Personnel.

 

Motion:  Sandham.  Second:  Bader.  All in favor except Daughtry - absent.  Resolution adopted.

 

At 6:30 p.m. – Closed Session.

 

At 7:00 p.m. – PUBLIC 2008 MUNICIPAL BUDGET MEETING:

 

Chairwoman Nielson read the Statement of Open Public Meetings Act Compliance again for the record.

 

Nielson stated since our last budget meeting, municipal aid for Montville was cut $231,000.  That is approximately one tax point.  As of last meeting, we were at cutting about $118,000.

 

Frank Bastone, Township Administrator handed out the certification from the State regarding aid.  The change is $231,887.

 

Bastone stated he went through the budget exhibit sheets and highlighted the changes.  Exhibit 3 – showed reduction in the anticipated revenue summary.  Also, there was a reduction in debt service on the comparative analysis.  The bottom line is a 6.72% increase.  If you take the reduction in State aid and the increase in pension, you are starting at a 4% increase in the tax levy. 

 

Township Committee discussed taking another look at operating expenses.  Bastone stated one option could be to cut a police car.  Nielson stated also, we need to look harder at shared services.

 

Township Committee discussed their need to look at the 1st Aid Squad – the paid EMT’s.  They could appropriate $25,000, but they could end up spending $50,000 or $60,000.  Nielson and Braden will be meeting with the 1st Aid Squad.

 

Bastone stated they already have a bare-boned o/e budget.  The levy has nothing to do with operations.  They are only up 1%.  Nielson asked if they should be lobbying their legislators.  We are in the Highlands, and we already can’t generate revenue because projects cannot go forward. 

 

Bastone stated there are protests going on about the revenue cuts.  They want us to go to Trenton on Thursday.  We need to see what happens.

 

Committeeman Sandham stated we need to go back to the Department Heads and ask them to look at their budgets with a good faith effort – come back with a contingency plan.  Bastone stated he will ask the Department Heads to take another look.

 

Sandham stated he thought they were going to increase the $700,000 utility allocation.  Bastone stated that was not a consensus of the Township Committee.  Sandham stated he had asked Mr. Bastone to go through it and see what the true allocation is.  He did that and it was $776,000.  That would be instead of just taking an amount from surplus.

 

Township Committee agreed - $776,000 for 2008.

 

Thomas Mazzaccaro, Water & Sewer Director, stated the monies taken last year and the year before were actually from connection fees, not operating surplus.  Bastone stated that is why we need to look at rates going forward.

 

Capital – Bastone stated you have the capital requests dated 1/25/08.  We also have to talk about the 86 River Road demolition.  We have money budgeted - $55,000.  Mazzaccaro stated the estimate is $140,000. 

 

Bastone stated the traffic light at Changebridge Road and Stiles Lane repair cost is $11,000. 

 

Finance - $10,000 utility billing system.  Copier $1,000.

 

Engineering – Hook Mtn. Road balance DOT grant.  $150,000.  Lake Montowac Dam structural analysis $13,000.

 

Anthony Barile, Township Engineer, stated that is required by the DEP.

 

Road resurfacing and curb repair program $200,000.  Salt storage barn $250,000. 

 

Sandham stated possibly spend $2 million this year in capital to get things done for safety, etc. and spend only $1 million next year – as long as we try to keep within the same total.

 

Traffic signal modification Changebridge Road/Horseneck Road $50,000.  Barile stated the County is paying the other half.

 

Hatfield Creek de-snagging and de-silting $280,000.  Discussion:  it may take almost a year to get the permit.  Also, we might even be denied.  Strike from budget, but definitely look at next year.

 

Town Hall handicapped parking.  Sandham stated they had the presentation for the grant last night at Community Development.  I think we will get that grant.  Our share would be $35,000.  Township Committee agreed, except Committeeman Braden, to fund the $30,000 in the capital budget contingent on getting the grant.  Braden feels they could try to put the handicap access by the back door, expanding the k-turn, etc.  We should investigate that end of the building.  Nielson feels they should have courtesy parking for people with small children, seniors, etc.

 

Konner Avenue curb replacement $40,000.  Barile stated this is deteriorating curb.  Do half this year and half next year.

 

Police – MDT’s $31,000.  This is the last 1/3 of them.  Radar units $3,500.

 

Township Committee agreed to continue budget discussion at the end of the regular meeting.

 

At 8:00 p.m. – REGULAR PUBLIC MEETING:

 

Chairwoman Nielson read the Statement of Open Public Meetings Act Compliance again for the record.

 

PRESENTATION BY MONTVILLE AREA GIRL SCOUTS IN RECOGNITION OF NATIONAL GIRL SCOUT WEEK:  Various Montville area girl scout troops present and leaders Heidi Calcagno and Sue Hoffman present.  There are 46 troops in Montville Township.

 

Program presented:  I Am an American; Girl Scout Pledge; Patriotic Song sung by Rachel Levy; Closing remarks by Troop Leader, Heidi Calcagno.  The girl scouts lead the Pledge of Allegiance.

 

PROCLAMATION HONORING MARY FRANCES FORTE’S 100TH BIRTHDAY:  Chairperson Nielson read the proclamation.  Mark Forte, grandson, accepted the proclamation on behalf of his grandmother.

 

PUBLIC HEARINGS ON ORDINANCES FOR FINAL ADOPTION:

 

NO. 1 – ORDINANCE NO. 2008-08 GRANTING MUNICIPAL CONSENT FOR THE OPERATION OF A CABLE SYSTEM WITHIN THE TOWNSHIP OF MONTVILLE, NEW JERSEY, TO CABLEVISION OF OAKLAND, LLC:

 

Chairwoman Nielson opened the public hearing.

 

Bastone stated Gary Shaw of Cablevision is here this evening to answer any questions.  There were three non-substantive changes – two for Oakland and one for Morris.

 

Martin Murphy, Township Attorney, stated one of the changes was a description in the portion of the area for Oakland.  The other change for Oakland was the PEG grant language was deleted since there was no PEG grant in the ordinance.  He does not consider these changes substantive. 

 

Motion to approve the amendment:  Sandham.  Second:  Bader.  All in favor.  Motion approved.

 

Hearing no further comments, Chairwoman Nielson closed the public hearing.  All in favor.

 

Motion to adopt ordinance as amended:  Bader.  Second:  Sandham.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Ordinance adopted.

 

NO. 2 – ORDINANCE NO. 2008-09 GRANTING MUNICIPAL CONSENT FOR THE OPERATION OF A CABLE SYSTEM WITHIN THE TOWNSHIP OF MONTVILLE, NEW JERSEY, TO CSC TKR, INC. d/b/a CABLEVISION OF MORRIS:

 

Chairwoman Nielson opened the public hearing. 

 

Murphy stated the change is Section 21, Paragraph C:  there was a typographical error.  The “seven thousand dollars” should read “six thousand dollars.”

 

Motion to approve the amendment:  Bader.  Second:  Braden.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Motion approved.

 

Hearing no further comments, Chairwoman Nielson closed the public hearing.  All in favor.

 

Motion to adopt ordinance:  Bader.  Second:  Daughtry.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Ordinance adopted.

 

NO. 3 – ORDINANCE NO. 2008-10 ACCEPTING THE CONVEYANCE OF PROPERTY FROM S DEVELOPMENT COMPANY, INC. – BLOCK 164, LOT 8: 

 

Chairwoman Nielson opened the public hearing.  Hearing no comments, Chairwoman Nielson closed the public hearing.  All in favor.

 

Motion to adopt ordinance:  Bader.  Second:  Braden.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Ordinance adopted.

 

NO. 4 – ORDINANCE NO. 2008-11 ACCEPTING THE CONVEYANCE OF PROPERTY FROM STEPHEN N. SHARPE – BLOCK 32, LOT 24.01:

 

Chairwoman Nielson opened the public hearing.  Hearing no comments, Chairwoman Nielson closed the public hearing.

 

Motion to adopt ordinance:  Sandham.  Second:  Daughtry.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Ordinance adopted.

 

NO. 5 – ORDINANCE NO. 2008-12 AMENDING CHAPTER 8.60 OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE:  Solid Waste Recycling.

 

Chairwoman Nielson opened the public hearing.  Hearing no comments, Chairwoman Nielson closed the public hearing.

 

Motion to adopt ordinance:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Ordinance adopted.

 

REPORTS:

 

NO. 1 – ADMINISTRATOR:  Frank Bastone, Township Administrator, reported on the safe routes to school travel plan.  We need permission to establish the committee – SRTS team.  The grant application is due in April.  Motion to approve as recommended:  Daughtry.  Second:  Sandham.  All in favor.  Motion approved.

 

NO. 2 – ATTORNEY:  Martin Murphy, Township Attorney, stated his office was in court for another town dealing with the question of the Open Public Meetings Act and minutes.  The court approved of minutes being available by the following meeting, the five-minute rule, and the policy regarding the release of closed session meeting minutes.  That policy is on the agenda for adoption this evening.

 

NO. 3 – FINANCE:  No report.

 

NO. 4 – ENGINEER:  Anthony Barile, Township Engineer, reported on the Hatfield Creek bank stabilization project.  They had a preconstruction meeting and the contract documents are under attorney review.  Once that is done, we will issue a notice to proceed. 

 

County traffic study/traffic signals.  Still no plans have been received from their consultant.  The County Engineer did tell me that small pieces of rights-of-way will have to be acquired for signal boxes, etc.

 

Daughtry asked what he needs from the Township Committee.  Do we have to go to someone else?  Barile stated any support you can give.  The Mayor will respond tomorrow.

 

Nielson asked about the status of JCP&L in relation to the Route 202 bypass road.  Would like to keep that moving forward so we can get a yes, no, or go to the next step.  Barile stated he will keep on it.

 

DISCUSSION ITEMS:

 

NO. 2 – OPEN SPACE TAX:  Discussion held until March 25, 2008, meeting.

 

NO. 1 – REFUNDING BONDS AND PERMANENT FINANCING:  Frances Vanderhoof, Director of Finance, stated on tonight’s agenda there are two resolutions making application to the Local Finance Board to going out for refunding for some of our bonds if we can show that we can get a 3% or great savings in interest.  We can’t do that now, but we want to be prepared if the interest rates go down a slight amount more.  We will then be able to save approximately $500,000 over the next few years if we refund our bonds.  We also have bond anticipation notes due on May 23.  Long-Term Financial Planning Committee, Bond Counsel, and our Auditors are recommending that we go to permanent financing.  We must go before the Local Finance Board to have this approved also.  We looked into the Morris County Improvement Authority, but because we have this deadline on May 23, and because some of the other towns may not be ready, we feel it is better off to go by ourselves and be positive.

 

Sandham stated this was approved by the LTFPC, and this something we have to do.

 

Bastone stated he has been contacted by the County Administrator, and he will be talking to him about our decision based on our professionals’ recommendations.

 

NO. 3 – OLD BLOOMFIELD AVENUE VACATION – MILAN RESTAURANT:  Bastone stated they have from the Tax Assessor the estimated market value of the substandard parcel - $15,678. 

 

Murphy stated we can get together with their owner and attorneys and see what they are willing to pay for it.

 

Township Committee will discuss in closed session at a future meeting.

 

PUBLIC PORTION FOR ITEMS NOT LISTED ON THE AGENDA:

 

Morton Grossman, 5 Lee Court, Montville, stated these last four days have been horrible with the power outages.  The Police Department was fantastic.  The big problem was with JCP&L.  You cannot get through, etc.  They need to be notified.  This is not the way to operate. 

Nielson stated we did get many calls.  Mr. Bastone was on the phone with JCP&L.  There are staffing problems with JCP&L.

 

Bastone stated we should start by having a meeting with the person I was in contact with about who we need to talk to at JCP&L to remedy the situation.

 

Daughtry stated I ask the citizens to call the BPU.  The way the law is the utilities answer to the BPU.  Expect to get no satisfaction.  If you have Police Department’s that can’t communicate with the utilities than we have a serious problem.  File your complaint with the BPU.

 

Bastone asked if a letter to BPU would be better.  Daughtry answered yes.  Bastone stated a citizen can send a letter and copy the Township. 

 

Nielson would like to put the BPU contact on our website.  They can also copy our legislators.  We could also do a draft form letter.

 

Todd Schwartz, 22 Indian Hill Road, Towaco, and Kevin Wong, Bogert Road, Pine Brook.  Schwartz stated they are here to talk about a skate park in Montville.  We have been before the Recreation Commission.  We have been deferred and are getting nowhere.  There is a need for a skate park and there is plenty of space for one.  There is a place in Towaco.  We were approached by the Towaco Civic Association president on that area.  We will back you 100% on that.  We have spoken to Parsippany, and they have nothing to offer.  Is this something the town is behind?  We want to know so we can move forward.

 

Wong stated you all have my letter.  I just want to get an understanding if there is a set time and place for this or if it is up in the air. 

 

Bastone stated he responded to Mr. Wong and provided him with what was contained in my shared services report.  Parsippany has two underutilized roller hockey rinks.  We would partner with them on roller hockey, and we would have the skate park facility.  I did not answer as to the location and cost, etc.  Quite frankly, looking at the budget, I would have to recheck the capital requests.  I don’t believe there was a number in the capital requests. 

 

Nielson stated there was not.  Bastone stated I don’t know where it would fit in the budget.  Nielson stated Recreation has identified this as a top priority.  There are also residents who want municipal tennis courts.  That funding was deferred.  If someone wants to 100% fundraise, I would endorse that.  I do think you are owed an answer one way or another.  Do we want to put this on a future agenda?  We understand what you want.  There are also the issues of parking, restrooms, etc.  We cannot commit financially at this time.  Our State funding has been cut.

 

Schwartz stated they understand all the difficulties that are in the town.  We are bringing our expertise to you.  There are a lot of little areas in Montville this would fit into.  We could do a lot of the work for you. 

 

Nielson stated you are owed an answer.  We will have to have more discussion with Mr. Bastone. 

 

Public portion closed.  Motion:  Sandham.  Second:  Bader.  All in favor.  Motion approved.

 

RESOLUTION AUTHORIZING CONSENT AGENDA CA5:  Motion to approve with the addition of Item’s G and H as listed below:  Sandham.  Second:  Bader.  Discussion:  Nielson stated regarding Item C, she would like to send out the EDC questionnaire with endorsement by the Township Committee.  She will make sure the Planning Board is aware of this.  Roll call vote on consent agenda – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

CONSENT AGENDA ITEM A – RESOLUTION AUTHORIZING REFUND OF TAXES 2008 – BLOCK 109, LOT 42.1, $3,552.60:  29 Redding Place.  Duplicate payments.

 

CONSENT AGENDA ITEM B – RESOLUTION ESTABLISHING A POLICY FOR THE RELEASE OF CLOSED SESSION MINUTES:

 

BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey that the Township of Montville hereby establishes the following policy for the release of executive session minutes:

TOWNSHIP OF MONTVILLE

POLICY CONCERNING THE RELEASE OF EXECUTIVE SESSION MINUTES

 

1. The Township of Montville recognizes the requirement contained in the Open Public Meetings Act (N.J.S.A.10:4-1 et. seq.) to keep reasonably comprehensible minutes of all its meetings, including executive sessions, showing the time and place, the members present, the subjects considered, the actions taken, the vote of each member, and any other information required to be shown in the minutes by law, which shall be promptly available to the public to the extent that making such matters public shall not be inconsistent with the need for confidentiality, and the obligation to make the minutes available when the legitimate reason for confidentiality has passed.

 

2. The Township Clerk shall attend all executive session meetings of the Township Committee and shall prepare a confidential set of draft minutes of each executive session meeting for approval by the Committee at a regularly scheduled Committee meeting.

 

3. The Township Clerk, with the assistance of the Township Attorney, shall prepare for simultaneous presentation to the Committee a draft set of executive session minutes, containing any redactions necessary to maintain confidentiality, for public release. 

 

4. The Committee shall consider for approval both the draft executive session minutes and the draft executive session minutes for public release and shall vote on the approval of the minutes.  The Committee may discuss the approval of the draft minutes in executive session if there are issues concerning the draft minutes which require confidential discussion. Upon approval of the executive session minutes for public release these minutes shall immediately be available for release.

 

5. The Township Clerk will maintain a list of topics which have been the subject of redacted executive session minutes and the date in which the topic was discussed during the calendar year. A separate list will be maintained for each calendar year.   This list will be appended to each set of draft executive session minutes presented to the Township Committee.   This list will be reviewed by the Committee as part of the current minute approval process to ascertain if the legitimate reason for confidentiality continues to justify the original redaction. 

 

6.  When the Committee determines that the need for confidentiality of all matters on the list of topics continues to justify the original redaction the Clerk will make a notation to that effect in the minutes.

 

7. When the Committee determines that the legitimate need for confidentiality no longer justifies the redaction of the executive session minutes concerning a particular subject matter the Clerk shall record this determination in the minutes.  The Clerk shall than remove the redactions from the approved minutes for public release of each meeting where the subject matter was discussed.

 

CONSENT AGENDA ITEM C – RESOLUTION APPROVING THE MONTVILLE TOWNSHIP ECONOMIC DEVELOPMENT COMMITTEE QUESTIONNAIRE:  BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey that the Township Committee has reviewed and hereby approves the Montville Township Economic Development Committee Questionnaire in the form attached hereto.

 

CONSENT AGENDA ITEM D – RESOLUTION APPROVING AN AMENDMENT TO THE SANITARY SEWER SERVICE AREA WITHIN THE TOWNSHIP OF MONTVILLE (BLOCK 39.07, LOTS 2 AND 3):

 

WHEREAS, in 1985 the Township, the Montville Township Municipal Utilities Authority and the Montville Township Planning Board executed a Sewer Expansion Policy effective in the Township; and

            WHEREAS, from time to time, the Sewer Service Area as established under the Sewer Expansion Policy was modified to address various changed circumstances occurring subsequent to 1985; and

            WHEREAS, Township Sewer Engineer William Ryden and Township Hydrology Consultant Vincent Uhl have recommend that the Sewer Service Area be expanded to include Block 39.07, Lots 2 and 3; and

WHEREAS, the Township now desires to memorialize its approval of the revision to the Sewer Service Area limits as reflected on the map attached hereto.

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey that the Township of Montville hereby approves the revision to the Sewer Service Area to include Block 39.07, Lots 2 and 3 as shown on the map attached hereto.

 

CONSENT AGENDA ITEM E – RESOLUTION ABANDONING THE 1985 SEWER EXPANSION POLICY:

 

WHEREAS, in 1985 the Township, the Montville Township Municipal Utilities Authority and the Montville Township Planning Board executed a Sewer Expansion Policy effective in the Township; and

            WHEREAS, this Policy was used as a local planning tool to control the expansion of the sanitary sewer system in Montville Township; and

WHEREAS, from time to time, the Sewer Service Area as established under the Sewer Expansion Policy was modified to address various changed circumstances occurring subsequent to 1985; and

            WHEREAS, in 2004 the Highlands Water Protection and Planning Act was enacted and included in it’s preservation area almost all of the remaining areas of the Township which were outside the Township’s sewer service area; and

WHEREAS, the Highlands Water Protection and Planning Act prohibits future extensions of sanitary sewer service within the preservation areas; and

WHEREAS, the Highlands Water Protection and Planning Act has made local sewer expansion policy irrelevant in Montville Township as the State has now effectively dictated that there shall be no further sewer expansion in the Township.

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey that the Township of Montville hereby abandons the Sewer Expansion Policy which was established in 1985 and no longer will regulate sewer expansion through the use of a local sewer service area.

 

CONSENT AGENDA ITEM F – ACCEPTANCE OF RESIGNATION FROM ARNOLD PALLAY FROM THE RESIDENT’S WITH DISABILITIES ADVISORY COMMITTEE:  With regrets.

 

CONSENT AGENDA ITEM G – APPOINTMENT OF DORIE BERMAN TO THE RESIDENT’S WITH DISABILITIES ADVISORY COMMITTEE FROM ALTERNATE #2 POSITION TO A REGULAR MEMBER:  Unexpired three-year term ending December 31, 2009.

 

CONSENT AGENDA ITEM H – ACCEPTANCE OF RESIGNATION FROM EVE LEFKOWITZ FROM THE BOARD OF HEALTH:  As of March 6, 2008.  With regrets.

 

RESOLUTIONS:

 

NO. 1 – RESOLUTION APPROVING CONSTRUCTION PLANS FOR THE HORSENECK ROAD, PHASE IV ROAD IMPROVEMENT PROJECT AND AUTHORIZING ADVERTISING FOR BIDS:

 

WHEREAS, plans have been prepared for the Horseneck Road, Phase IV, Road Improvement Project. This is a project to mill and resurface 0.47 miles of Horseneck Road from Changebridge Road to Passaic Valley Road, to be partially funded by a $166,000 NJDOT Municipal Aid Grant; and

            WHEREAS, plans have been reviewed by the Township Committee and the Committee has decided that it is appropriate to seek bids for the Horseneck Road, Phase IV, Road Improvement Project

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the construction plans for the Horseneck Road, Phase IV, Road Improvement Project are hereby approved; and it is further

            RESOLVED that the Township Administrator is hereby authorized to promulgate specifications for bids for the Horseneck Road, Phase IV, Road Improvement Project.

 

Motion:  Sandham.  Second:  Bader.  All in favor.  Resolution adopted.

 

NO. 2 – RESOLUTION OF THE TOWNSHIP OF MONTVILLE, IN THE COUNTY OF MORRIS, NEW JERSEY MAKING APPLICATION TO THE LOCAL FINANCE BOARD PURSUANT TO NJSA 40A:2-26(e):

 

WHEREAS, the Township of Montville, in the County of Morris, New Jersey (the "Township") desires to make application to the Local Finance Board for the approval of a non-conforming maturity schedule in connection with a proposed resolution authorizing the issuance of $9,703,000 General Obligation Bonds, consisting of $2,112,000 General Improvement Bonds, $5,970,000 Sewer Utility Bonds and $1,621,000 Open Space Bonds to permanently finance various general and sewer utility improvements and the acquisition of property;

WHEREAS, the Township believes that:

 

(a)  it is in the public interest to accomplish such purpose;

 

(b)  the purpose is for the health, the welfare, the convenience or the betterment of the inhabitants of the Township;

 

(c)  the amounts to be expended for the purpose are not unreasonable or exorbitant;

 

(d)  the proposal is an efficient and feasible means of providing services for the needs of the inhabitants of the Township and will not create an undue financial burden to be placed upon the Township;

 

NOW THEREFORE, BE IT RESOLVED BY THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF MONTVILLE, IN THE COUNTY OF MORRIS, NEW JERSEY AS FOLLOWS:

 

Section 1.                      The application to the Local Finance Board is hereby approved, and the Township's Bond Counsel, along with other representatives of the Township, are hereby authorized to prepare such application and to represent the Township in matters pertaining thereto.

 

Section 2.                      The Clerk of the Township is hereby directed to prepare and to file a copy of the proposed resolution with the Local Finance Board as part of such application.

 

Section 3.                      The Local Finance Board is hereby respectfully requested to consider such application and to record its findings, recommendations and approvals as provided by the applicable New Jersey Statute.

 

Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 3 – RESOLUTION OF THE TOWNSHIP OF MONTVILLE MAKING APPLICATION TO THE LOCAL FINANCE BOARD PURSUANT TO NJSA 40A:2-51:

 

WHEREAS, the Township of Montville desires to make application to the Local Finance Board for its approval to adopt the following refunding bond ordinances:

 

1.                  Refunding Bond Ordinance of the Township of Montville, in the County of Morris, New Jersey Providing for the Refunding of Certain General Obligation Refunding Bonds, Series 1998, Appropriating $1,600,000 Therefor and Authorizing the Issuance of $1,600,000 General Obligation Refunding Bonds of the Township for Financing the Cost Thereof;

 

2.                  Refunding Bond Ordinance of the Township of Montville, in the County of Morris, New Jersey Providing for the Refunding of Certain General Improvement Bonds, Series, 1998 and Series 2000, Appropriating $11,100,000 Therefor and Authorizing the Issuance of $11,100,000 General Improvement Refunding Bonds of the Township for Financing the Cost Thereof; and

 

3.                  Refunding Bond Ordinance of the Township of Montville, In the County of Morris, New Jersey Providing for the Refunding of Certain Open Space Bonds, Series 2000, Appropriating $2,250,000 Therefor and Authorizing the Issuance of $2,250,000 Open Space Refunding Bonds of the Township for Financing the Cost Thereof.

 

WHEREAS, the Township of Montville believes that:

 

(a)            it is in the public interest to accomplish such purpose;

 

(b)            said purpose is for the health, welfare, convenience or betterment of the inhabitants of the Township;

 

(c)            the amounts to be expended for said purpose are not unreasonable or exorbitant;

 

(d)            the proposal is an efficient and feasible means of providing services for the needs of the inhabitants of the Township and will not create an undue financial burden to be placed upon the Township;

 

NOW THEREFORE, BE IT RESOLVED BY THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF MONTVILLE, IN THE COUNTY OF MORRIS, STATE OF NEW JERSEY as follows:

 

Section 1.      The application to the Local Finance Board is hereby approved, and the Township's Bond Counsel, along with other representatives of the Township, are hereby authorized to prepare such application and to represent the Township in matters pertaining thereto.

Section 2.      The Clerk of the Township is hereby directed to prepare and file a copy of the resolution and any other appropriate actions with the Local Finance Board as part of such application.

 

Section 3.      The Local Finance Board is hereby respectfully requested to consider such application and to record its approvals as provided by the applicable New Jersey Statute.

 

Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 4 - RESOLUTION AUTHORIZING THE SUBMITTAL OF AN APPLICATION FOR SUPPLEMENTAL 2008 MUNICIPAL ALLIANCE PROGRAM GRANT FUNDS TO THE COUNTY OF MORRIS:

 

            WHEREAS, supplemental funds are available for 2008 Municipal Alliance activities through the County of Morris; and

 

            WHEREAS, the supplemental funding of $2,500 requires a 100% cash match of $2,500 from the Township of Montville,

 

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, as follows:

 

1.           The Township Committee of the Township of Montville supports the 2008 Supplemental Application for $2,500 to b utilized as follows:  $750 for “Red Ribbon” week, $1,000 for Project Graduation and $750 for Project Promotion.

2.           The Township Committee of the Township of Montville herein commits to the provision of $2,500 cash match from the 2008 operating budget for the supplemental funding to be allocated in the same manner as described above for the $2,500 supplemental grant funds.

 

Motion:  Bader.  Second:  Sandham.  All in favor.  Resolution adopted.

 

NO. 5 – RESOLUTION AUTHORIZING THE LISTING OF BILLS AND SIGNING OF CHECKS:  Listing of bills approved; and the Mayor and Township Clerk are authorized to sign the checks.  Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

COMMITTEE COMMENTS:

 

Committeeman Daughtry stated last meeting we asked for a title search on the status of Abbott Road.  Mr. Caggiano is here this evening. 

 

Highlands letter – we have that signed by Mr. Karkowsky, Planning Board Chairperson. 

 

Nielson asked if we want to dovetail that and have a letter or resolution from the Township Committee.  Township Committee agreed – yes.

 

Daughtry thanked Deb Nielson and Frank Bastone for getting the letter out to the League of Municipalities regarding the condominium associations.  They should still look into forming a County coalition.

 

Daughtry stated we sent a letter to BPU and Verizon.  I would like Frank Bastone to call Verizon and ask them when we are getting service in Pine Brook.

 

Committeeman Sandham reported they got a copy of a resolution from Pequannock endorsing the library funding relief bill.  We should do a resolution also.  Township Committee agreed to put on next agenda.

 

Sandham stated the Residents with Disabilities Advisory Committee went to Morristown last night to go before the committee reviewing the community development block grants.  Adam Brewer and Frank Bastone put a presentation together. 

 

Sandham stated they talked about revisiting the policy for facility use.  I don’t want to lose sight of that.  Bastone will put on a future agenda.

 

Committeewoman Bader asked the status of the Morris Land Conservancy.  Bastone answered he has a call into David Epstein.  He will talk to him tomorrow about their office addition and that the Open Space Committee wants to review their contract.

 

Bader stated she wants to wish Eve Lefkowitz the best of luck.  I spoke to her this morning.  I understand her reasons for her resignation.

 

Committeeman Braden – no report.

 

Chairperson Nielson reported the ordinance for Towaco Center is on the Planning Board agenda for Thursday night.  The ordinance is up on the website.  If anyone wants a copy, they can call Linda White.  There have been changes.

 

Nielson stated she attended the Library Board meeting last night.  They are reviewing their budget.  Their budget presentation was defeated.  They are reviewing it again.  I told them we lost State aid.  I asked them to work with Frank Bastone about having their policies more in line with the municipalities. 

 

Nielson stated they received a thank you letter from Ralph & Maida Avallone for their plaque from us for their Chamber of Commerce award. 

 

Barile and Murphy left the meeting at this time.

 

At 9:30 p.m. - CONTINUATION OF 2008 MUNICIPAL BUDGET MEETING/DISCUSSION:

 

Fleet maintenance – flatbed truck with container $155,000.  How often used?  Mazzaccaro stated this replaces the truck that went out of service in 2006.  This one has more versatility – it is used for more functions.  The one in 2006 was primarily used only for plowing. 

 

Nielson asked if we deferred this for a year, could we contract out for the service – shared service, etc?  Mazzaccaro stated it is not just a truck for plowing.  Township Committee agreed they would like more information.

 

Vehicle lift $5,000.  Tires for backhoe and loader $3,500. 

 

Roads – tailgate lift $2,500.  Dump truck bodies (2) $20,000.  Nielson asked if they need both bodies this year or could they get just one?  Mazzaccaro stated if you replace the bodies, you save the trucks.  Daughtry stated he would like to look at them. 

 

Safety stands for salt spreaders $21,500.

 

Mazzaccaro stated he would rather have the dump bodies than the traffic light repair on Stiles Lane.  It would stay on a timer.

 

Nielson asked if we can get a developer’s contribution for the traffic light.  There is a zoning study being done, etc. 

 

Braden, Sandham, and Bader all in favor of doing traffic light this year.  Township Committee then all agreed – keep in budget for this year.

 

Facilities maintenance – core aerator $22,000.  Braden asked if there is a list of equipment that can be used in shared services.  Bastone replied there is one for machines used for artificial turf.

 

How many times a year do we aerate the fields?  How many times a year do we groom the turf fields?  Mazzaccaro stated he would like to have someone here to answer the questions. 

 

Trailer for artificial turf equipment $6,500.

 

Flag poles for telephone poles $2,000.  What about another organization contributing?  We can approach them.  Approve now and then approach.

 

Public Safety Building steps $50,000.  Public Safety Building HVAC $7,700. 

 

Replace 1,000 gallon tank at Camp Dawson and VFW $5,000.  Nielson asked if we can look into using the Beaverbrook developer’s contribution for Camp Dawson.

 

Exterior siding Edmunds Barn $5,000. 

 

Demolition 5th Base – take out of budget – that is done.

 

Bastone stated this where they should put in the demolition 86 River Road.  He gave an estimate of $125,000 based on the proposals he had.  We have a balance of $55,000 left.  The other issue is the asbestos that might be on the roof.  It is maybe only in a couple of spots.  $125,000 minus the $55,000 – budget it at $70,000.

 

Mazzaccaro recommends leaving the $125,000.  They need funds to remove the electrical and radio equipment.  Township Committee – ok.

 

Salt barn $20,000 – defer for a year.

 

Health SUV (to replace a 1991 vehicle) – cut to $18,000.  Look into getting a sedan.  Vanderhoof stated a sedan is not capital, that is why we buy the SUVS.  Discussion regarding mileage, buy vs. lease, etc.  Bastone stated he does not agree with leasing to replace a 1991 vehicle.

 

Dial-A-Ride minibus $30,000.  Can we replace with a van?  Bastone will look into.

 

Residents with Disabilities Advisory Committee – automatic doors Public Safety Building $5,000.  Automatic doors Town Hall $5,000.

 

Recreation – parking lot oil/stone, striping, paths, and safety lighting at Camp Dawson $88,500. 

 

Community Park turf field - guiderail fence and seating at the turf field $4,000.

 

Walnut/Parkway Drive parking lot – Etta Konner $5,000.

 

Improve parking lot at Manchester Park $5,000 – not approved by Township Committee since we are not doing the equipment right now.

 

Reilly Park benching, landscaping, and sign $2,500 – not approved by Township Committee.  Try to find a donor such as Towaco Civic Association, developer, or boy scouts, girl scouts, etc.  If we can’t find a donor, we will put it back in.

 

Playground equipment replacement muni fields – request is for $50,000; Administrator’s recommendation is $25,000.  Is this a 50/50 share with MBSA?  No, they are not funding the playground at all.  Braden asked if the playground is noncompliant.  Bastone answered all of our playgrounds are compliant.  Braden stated that playground may have to be relocated.  Daughtry stated we should put that playground on hold until we know what is going on with it.  Question mark on this item for now.

 

Sandham stated Recreation put forth three major projects – the skate park, tennis courts, and baseball field lighting - and they are not even on this list to be considered at all.  Bastone stated he has to double-check that.  Sandham stated if they took the time to do some type of priority, we need to give it consideration.

 

Daughtry stated there should be $70,000 left of their money.  Sandham stated if Recreation wants a skate park, why are we not approaching them like we did MBSA?  Daughtry stated he has a Recreation meeting tomorrow night.  Can I have by tomorrow the exact numbers that are left?  Then I will find out from them if the skate park is still their #1 priority.  If it is, we can decide if we are building one and where we will put it.  We can then ask the group to fundraise like we did with MBSA.

 

Nielson stated personally she does not believe the skate park should be the #1 priority.  Public tennis courts are.  There are hundreds of people who lobby for it.

Bastone stated also, the hockey people are not that enamored with sharing the rink with Parsippany.

 

Braden stated tennis courts are Recreation’s #2 priority.  How far apart are they between the two?  Sandham suggested that either one or both of the groups should start fundraising.  Daughtry stated either venture is going to be a joint venture 50/50.

 

Nielson stated there are standards for recreation facility requirements based on population, etc.  Montville is deficient in tennis courts.  I feel it is a municipal function to provide those.  There is no such standard for skate parks – it is a relatively new phenomenon.  Daughtry stated he is not so sure they are deficient in tennis courts.  We did a report three years ago about how many courts we need.  We have enough tennis courts in our town for the citizens.  The Board of Education was supposed to refurbish tennis courts if you recall from our joint meeting with them.  The high school courts were the key.  Nielson stated the problem is the high school courts are used by the high school.  No one can get on them.

 

Daughtry stated he is going to carry this back to Recreation and ask them to speak to the groups about fundraising.  Bader and Nielson stated they don’t feel they need fundraising for tennis courts.

 

Township Committee – question mark on these Recreation issues.

 

Library – Sandham asked why we are not funding more of the items.  Braden stated they just got a $90,000 increase in their appropriation.  Nielson stated they are reexamining their budget and policies. 

 

Library front door replacement (50%) $17,500.  Sandham stated I would hate for us to look like we are reneging on a deal we made with them.

 

Nielson stated she will not vote for any of the items.  Leave in as a question mark.

Municipal Court metal detector $3,000.

 

Water finance $200,000, outlay $97,000.  Sewer outlay $91,000.

 

Bastone stated next meeting we will come back with the answers on capital, and we will do the utilities.  Also, I will have the Department Head’s look at operating expenses again.

 

Meeting adjourned at 11:05 p.m.  Motion:  Bader.  Second:  Braden.  All in favor.  Motion approved.

 

Respectfully submitted,

 

 

 

                                                           

Gertrude H. Atkinson, Township Clerk

 

Last Updated ( Friday, 16 May 2008 )
 
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