Montville Township Committee Budget & Regular Meeting
Tuesday, March 25, 2008, 6:00 p.m.
Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey
6:00 p.m. – Statement of Open Public Meetings Act Compliance read by Chairwoman Deborah Nielson: “As required by the Open Public Meetings Act, adequate Notice of this meeting has been provided which Notice specified the time and place of the meeting to the extent known at that time. The Notice was posted on the bulletin board at the Municipal Building, mailed to The Daily Record, The Star Ledger, and The Citizen as well as other newspapers and it was placed on file in the Township Clerk’s office. This meeting has been properly noticed to the public in accordance with the Open Public Meetings Act.”
Present: Committeeman Art Daughtry (arrival 6:10 p.m.)
Committeeman James Sandham, Jr.
Committeewoman Jean Bader
Committeeman Tim Braden
Chairwoman Deborah Nielson
Also present: Frank Bastone, Township Administrator
Frances Vanderhoof, Director of Finance
Anthony Barile, Township Engineer
Thomas Mazzaccaro, DPW/Water & Sewer Director
Martin Murphy, Township Attorney
Gertrude Atkinson, Township Clerk
RESOLUTION NO. 2008-CES-032508A PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12: Property acquisition; Potential Litigation – GI Auto; Litigation – Bonnieview; Contract Negotiations – Montville Township 1st Aid Squad; Personnel.
Motion: Bader. Second: Sandham. All in favor except Daughtry - absent. Resolution adopted.
At 6:10 p.m. – Closed Session.
At 7:25 p.m. – PUBLIC 2008 MUNICIPAL BUDGET MEETING:
Chairwoman Nielson read the Statement of Open Public Meetings Act Compliance again for the record.
Frank Bastone, Township Administrator, reported he updated the capital summary lists. He handed out a sheet listing additional cuts from departments as per the request of the Township Committee. $131,000 in cuts.
Chairperson Nielson asked Mr. Bastone to double-check with Linda White about the master plan $30,000.
Frances Vanderhoof, Director of Finance, stated that does not have to go into this year’s budget. We are doing an emergency appropriation after the budget is adopted.
Bastone stated the senior house will be closing at 3:30 p.m. effective May 1. Committeeman Sandham asked how busy it is between 3:30 p.m. and 4:30 p.m. Bastone answered it is not busy. There aren’t programs then. Nielson stated if it becomes a problem, I am sure we can find some money.
Bastone stated if you implement the $131,000 in cuts, the levy would go down to 5.43%. Sandham stated 5.43% would be a $100 increase for an average home assessed at $330,000. This is the municipal portion. Bastone stated it is a little more than a 3-point increase.
The Township Committee thanked the Department Heads for diligently looking at their budgets and cutting more. Our goal was to get under 5%, but now the State has cut our aid, and there is the increase in our pension bills.
Township Committee agreed – ok with operating expenses. Still need to review capital.
Sandham and Nielson stated they heard rumblings that the State may give us ½ of our aid and phase it out. Bastone stated yes, and for that reason we should think about holding off on introducing a budget.
Capital – Bastone provided the Township Committee with a new capital summary. Tom Mazzaccaro sent a memo answering some of the questions from last budget meeting.
Bastone stated if they buy a sedan for the Health Department, they would have to pay for it out of operating expenses. It cannot be a capital expense because they don’t last five years. This started with police cars. We can replace the minibus with a van with a lift. Also, we can look at a more economical SUV for the Health Department. Vanderhoof stated they started buying SUVs for the Construction and Health Departments because the police also use them in snowstorms.
Public Safety Building steps – Bastone stated the contractor will make a repair to them. We can eliminate the $50,000.
Bastone stated we need to talk about putting the $10,000 in for the study on the Pine Brook Road ditches. We talked about doing the ordinance last year, but it was not done. Also, Recreation’s big three are not in here – tennis courts, skate park, and Masar Park baseball field lighting.
Town hall handicapped parking – take out the $30,000. We did not get the grant.
Vanderhoof stated the $13,000 can be taken out for the Lake Montowac dam. There is money leftover from a prior ordinance.
Sandham asked, as the liaison to Residents’ with Disabilities Advisory Committee, would the Township Committee want to fully fund the handicap access parking? Township Committee consensus – no. Do at least the automated doors. That $5,000 is under RDAC already. That funding will stay.
Township Committee went through the questions marks from last meeting:
$155,000 flatbed truck – ok. Dump truck bodies – make it $46,000 – need stainless steel.
Core aerator $22,000 – ok. Turf equipment trailer $6,500 – ok.
Health SUV - Daughtry stated he wants something in writing regarding SUV vs. sedan – qualification of a capital purchase – what the rules are. Leave the $18,000 in.
Minibus – was taken out.
Recreation – playground equipment muni fields $25,000 – ok.
Library front door replacements $17,500 – take out.
Engineering – sidewalk Changebridge Road $190,000. Nielson stated that is a safety issue. Want to keep it in.
Township Committee will continue budget discussion after regular meeting.
8:05 p.m. to 8:20 p.m. – recess.
At 8:20 p.m. – REGULAR PUBLIC MEETING:
Chairwoman Nielson read the Statement of Open Public Meetings Act Compliance again for the record.
Prayer and Pledge of Allegiance led by Committeewoman Bader.
PROCLAMATION CELEBRATING ARBOR DAY APRIL 25TH: Women’s Club and Environmental Commission members present to accept proclamation. Michele Caron announced there will be a ceremony at town hall on Friday, April 25th, at 9 a.m. They will be honoring Fred Eckhardt and the three winners of the Arbor Day poster contest. She accepted the plaque in memory of Arlene Conklin, who passed away. She was a long-time resident of Montville Township.
RECOGNITION OF LANDSCAPERS FOR BEAUTIFYING THE WELCOME TO MONTVILLE SIGNS: The following landscapers were recognized with a Certificate of Recognition:
Alfred’s Landscape Design, Inc.
Chux Landscaping, Inc.
D’Agosto Landscaping, Inc.
Gardens of the World, Inc.
Green Earth Landscaping
Pennella’s Landscape Designs
Tony Speciale, Chamber of Commerce President, present. The Chamber of Commerce purchased the Welcome to Montville signs.
Nielson thanked the landscapers and stated we hope you will continue for many years. I understand there is a waiting list!
NO. 1 – ADMINISTRATOR: Frank Bastone, Township Administrator, was happy to report that they made some progress with the post office bulk mailing distribution in reference to the Montville Messenger. Mr. Brewer negotiated – they are giving us the bulk rate without us having to go through Jersey City. In addition, the Montville Messenger is going to be 32 pages for the first issue. The issue will be published in the black financially.
NO. 2 – ATTORNEY: Martin Murphy, Township Attorney, stated there was a question about the signs at Camp Dawson. There is no approval the town has to do for that. There is a stipulation in our ordinance that we do notice 200’ of our open space properties if we do improvements.
Nielson stated we are planning on other improvements. Would we do a group notice?
Anthony Barile, Township Engineer, stated we are in the process of scheduling a hearing on our master plan. I could include that. Township Committee – yes.
Committeeman Daughtry stated they need to put the ordinance references on the sign. Murphy stated Bob Oostdyk will get that to you.
NO. 3 – FINANCE: Frances Vanderhoof, Director of Finance, stated the Long Term Financial Planning Committee has approved that we raise our open space tax. She requested that the Township Committee read the documentation she provided.
NO. 4 – ENGINEER: Barile reported they have a meeting scheduled for tomorrow afternoon with NJ Transit and Morris County on the two Towaco overpasses. The County will be bringing their plans for the signal upgrades to that meeting.
Route 202/Changebridge Road bypass plan – I have been in touch with JCP&L, and they have passed the revised concept plan on to their technical staff. I expect to hear their comments by the end of the week.
NO. 1 – REZONING REQUEST BLOCK 81, LOT 2, 437 ROUTE 202: Bastone stated the request is for retail and high-end residential use. Nielson stated if it is referred to the Planning Board, it is recommended they submit escrow.
Refer rezoning request to Planning Board for review and recommendation. Motion: Bader. Second: Sandham. All in favor. Motion approved.
NO. 2 – SEWER RATES: Bastone stated he would like to talk about setting up a subcommittee. Nielson asked about a timeframe. Bastone stated he does not think it is that long of an issue, but it is a complicated issue. Would like the auditors to look at. Bastone suggested for the subcommittee – Mayor, Deputy Mayor, Tom Mazzaccaro, and himself. Township Committee – ok.
NO. 3 – OPEN SPACE TAX: Bastone stated it has been suggested that Morris County may be reducing their open space tax by one cent - one point on the levy.
One option is the Township can increase their levy by one point at no burden to the taxpayer. We also need to increase the levy or we will run into a deficit in our own open space program.
Nielson stated we have had a surplus in our open space fund, but is has been being used for the debt service. One of the open space tax levies will sunset in 2012. When that happens, the problem will be even more exasperated. We are trying to look at this problem now to correct the situation.
Vanderhoof stated the Long-Term Financial Planning Committee looked over the Open Space Trust Fund. They decided if we raise it one cent in 2008 and one cent in 2009, we will not have this deficit in our debt service. These are the schedules I gave to the Township Committee tonight. This is something we need to think about before we set our new tax rate in July.
Bastone stated if the County does this, the County’s tax rate is based on equalized assessed valuations. Our equalized value is just over $5 billion. 1.41 cents would be the municipal tax points.
Nielson stated the LTFPC had recommended this tax even if the County didn’t do this.
Sandham stated if we do this, the homeowner should see no net increase, and I would rather keep the money in town. Right now, we have the opportunity to fund the open space trust fund 1.41 cents. If we do this increase and do the increases over the next two years, this would allow for the purchase of $2 million of open space purchases for each of the next five years. I think this is the right time to do this. We have an opportunity.
Township Committee agreed – let LTFPC look at 1.41 cents.
Bastone stated the County has not adopted their final decision yet. Township Committee agreed they can increase the open space tax no matter what the County does.
Prepare ordinance for introduction 1.4 cents. Motion: Sandham. Second: Braden. Discussion: Daughtry stated right now we are saying this is beneficial to the taxpayer. We are hopeful that the County will reduce their tax.
Sandham stated the LTFPC, no matter what happens, they recommend the one-cent increase.
Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes. Motion approved.
PUBLIC PORTION FOR ITEMS NOT LISTED ON THE AGENDA:
Art Weber, John Street, Pine Brook, thanked the Township Committee for their integrity with the GI issue. Our area is an old area. It is becoming even seedier now. The cemetery – it is being driven over by trailers, etc. Past the firehouse there are so many areas where the trees are down. Also, weeds are growing. The areas need maintenance.
Bastone stated regarding the cemetery – we had a meeting with them last fall. Nielson stated Mr. Bastone will get back to you in the next day or so.
Weber stated two years ago Jiffy Lube put in a bell. In the summer, it is a pain. I called zoning. It wasn’t taken care of. I called again. Then he said it was a Board of Health issue because of noise. He said it would be taken care of. It wasn’t.
Nielson stated Mr. Bastone will take care of it and get back to you.
Bill O’Dowd and Sandy Federico: Bill O’Dowd stated he wrote a letter to Mr. Barile. We are requesting to construct site work prior to the issuance of a building permit.
Barile stated there is a performance bond in place. I don’t have a problem with the request.
Nielson stated I would defer to your professional opinion.
O’Dowd stated the subdivision is two lots near the former Stables Inn (Passaic Valley Road). We are getting a building permit on the front lot. We wanted to do a little clearing on the back lot.
Murphy recommended that in the motion we say the monies posted would also be used for the restoration work, if necessary.
Barile stated there is an approved subdivision plat.
Daughtry asked if the neighbors would be adversely impacted. Barile answered no.
Motion to approve site work prior to the issuance of a building permit and the monies posted will be used for restoration work, if necessary: Sandham. Second: Daughtry. Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes. Motion approved.
Stan Mikulka, Rockaway River Watershed Cabinet representative, asked if the 2007 dues have been approved, because we are delinquent. Vanderhoof answered yes, it is on the bill list tonight.
Public portion closed.
NO. 1 – ORDINANCE NO. 2008-14 AMENDING THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE AND PROVIDING FOR REIMBURSEMENT TO THE TOWNSHIP FOR CONTAINMENT AND/OR CLEANUP OF HAZARDOUS MATERIALS:
Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for April 8, 2008, at 8 p.m. Motion: Sandham. Second: Bader. Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes. Motion approved.
NO. 2 – ORDINANCE NO. 2008-15 APPROPRIATING $175,772.84 TO THE CAPITAL BUDGET FOR VARIOUS PUBLIC IMPROVEMENTS:
Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for April 22, 2008, at 8 p.m. Motion: Bader. Second: Daughtry. Roll call vote – Daughtry, yes; Sandham, abstain; Bader, yes; Braden, yes; Nielson, yes. Motion approved.
RESOLUTION AUTHORIZING CONSENT AGENDA NO. 2008-CA6: Motion: Daughtry. Second: Bader. All in favor. Resolution adopted.
CONSENT AGENDA ITEM A – RESOLUTION AUTHORIZING THE RETURN OF CASH BOND POSTED WITH THE TOWNSHIP OF MONTVILLE: Block 56, Lot 16.06, 30 Asa Street, driveway $2,340.00; soil stabilization $2,460.00.
CONSENT AGENDA ITEM B – RESOLUTION AUTHORIZING APPLICATION FOR NJ DEPARTMENT OF COMMUNITY AFFAIRS GRANT FOR RECREATION PROGRAMS FOR THE DISABLED POPULATION OF MONTVILLE TOWNSHIP:
WHEREAS, the Township of Montville desires to apply for and obtain a grant from the New Jersey Department of Community Affairs, for $ 10,000.00 state share with $ 2,000.00 local share for a for a total contract of $ 12,000.00 in 2008 to provide recreation programs, life skills and mentoring programs for the disabled population of Montville Township and surrounding communities.
BE IT THEREFORE RESOLVED,
1) that the Township of Montville does hereby authorize the application for such a grant; and
2) recognizes and accepts that the Department may offer a lesser or greater amount and therefore, upon receipt of the grant agreement from the New Jersey Department of Community Affairs, does further authorize the execution of any such grant agreement; and also, upon receipt of the fully executed agreement from the Department, does further authorize the expenditure of such funds pursuant to the terms of said agreement between the Township of Montville and the New Jersey Department of Community Affairs.
BE IT FURTHER RESOLVED that the persons whose names, titles and signatures appear below are authorized to sign the application, and that they or heir successors in said titles are authorized to sign the agreement and any other documents necessary in connection therewith: Deborah Nielson, Mayor; and Frances Vanderhoof, Director of Finance.
CONSENT AGENDA ITEM C – RESOLUTION AUTHORIZING SUBMITTAL OF A GRANT APPLICATION FOR 2008 MORRIS COUNTY HISTORIC PRESERVATION TRUST FUNDS – MONTVILLE TOWNSHIP SCHOOLHOUSE NO. 10 (MONTVILLE MUSEUM):
WHEREAS, grant funds are available through the 2008 Morris County Historic Preservation Trust Fund Program; and
WHEREAS, the Montville Township Historic Preservation Review Commission has recommended that an application be made for the Montville Township Schoolhouse No. 10 (Montville Museum) in the amount of $176,616.00; and
WHEREAS, the Township will commit available funds to meet the matching fund requirements of the Morris County Historic Preservation Trust Fund program; and
WHEREAS, the Township has $44,154.00 available in unexpended capital improvement appropriations designated for the Montville Township Schoolhouse No. 10 (Montville Museum); and
WHEREAS, the Township will commit to matching funds of 20% of the total grant ($220,770.00) equaling $44,154.00.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville that the appropriate officials of the Township are authorized and directed to submit an application for the Montville Township Schoolhouse No. 10 (Montville Museum) in the amount of $176,616.00.
CONSENT AGENDA ITEM D – RESOLUTION IN SUPPORT OF A1265 – EXCESS MUNICIPAL LIBRARY FUNDS:
WHEREAS, A1265 would permit a Municipal Library Board of Trustees to transfer into the municipality any excess library funds beyond the amount needed to operate the library while maintaining a reasonable budgetary surplus; and
WHEREAS, the amount available for transfer would be any excess funds over the sum expended to operate the library in the preceding year and 25% of the expended amount maintained as surplus; and
WHEREAS, due to the inflexibility of the 1/3 mil library tax requirement, some municipal libraries receive more tax revenue than they need or can use for annual expenses; and
WHEREAS, municipal libraries in their budgets are not exempt from the 4% levy cap this legislation may provide from relief to municipal governments.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville that it hereby urges our State Legislators to support A1265.
BE IT FURTHER RESOLVED that a copy of this Resolution be forwarded to the Governor, President of the Senate, Speaker of the Assembly, Members of the 26th Legislative District, and our sister municipalities.
CONSENT AGENDA ITEM E – RESOLUTION URGING THE HIGHLANDS COUNCIL TO ADDRESS INCONSISTENCIES IN THE PROPOSED HIGHLANDS LAND USE CAPACITY MAP (LUCM):
WHEREAS, on May 7, 2007, in a letter to the Highlands Council, the Montville Township Planning Board expressed serious concerns about the inconsistencies of the proposed Highlands Land Use Capability Map (LUCM); and
WHEREAS, the Planning Board submitted extensive information and mapping, reflecting LUCM areas that were inconsistent and which have been addressed when final mapping was completed; and
WHEREAS, the revised Land Use Capability Map (LUCM) of November 18, 2007, although somewhat changed, does not take into consideration existing heavily developed areas in the community, as well as areas that are currently under planning and/or development along Route 46; and
WHEREAS, the Planning Board recently voiced strong objections to the Highlands Council ignoring Montville’s extensive work and input in their drafting a map that takes none of the submitted data into consideration.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the Township Committee urges the Highlands Council to revisit the Land Use Capability Map (LUCM) and take into consideration the issues raised by the Planning Board of the Township of Montville.
NO. 1 – RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND MASER CONSULTING. P.A.: Glenview Woods – environmental consulting services. Not to exceed $200,000.
Motion: Braden. Second: Sandham. Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes. Resolution adopted.
NO. 2 – RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND COFFEY & ASSOCIATES: Woodmont Estates environmental litigation. Not to exceed $110,000.
Motion: Braden. Second: Bader. Discussion: Sandham questioned the hourly rate. The resolution and the proposal have different amounts. The hourly rate should be $125. Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes. Resolution adopted.
NO. 3 – RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH HJGA CONSULTING FOR PARTIAL RESTORATION OF MONTVILLE MUSEUM: Not to exceed $27,500. Motion: Bader. Second: Sandham. Discussion: Township Committee requested that the Township Engineer review the proposal, as there is nothing for the HVAC system out of the $27,500. It is all design, preparation. Also, need clarification on funding and where it is being charged. Vanderhoof stated they do have money left in a 2003 ordinance, and we have a $72,000 grant from Morris County. Daughtry in conjunction to this, the land behind the museum is close to being cleaned up. They may be willing to sell land to us. Do we want to talk to Unilever? Something to think about. Nielson stated she will take back to the Open Space Committee. Daughtry stated Kathy Fisher is going to look for specific grant money.
Motion to table: Sandham. Second: Bader. All in favor. Motion approved. Resolution not adopted. Mr. Barile will report back.
NO. 3 – ORDINANCE NO. 2008-16 REFUNDING BOND ORDINANCE OF THE TOWNSHIP OF MONTVILLE, IN THE COUNTY OF MORRIS, NEW JERSEY PROVIDING FOR THE ADVANCE REFUNDING OF CERTAIN GENERAL IMPROVEMENT BONDS, SERIES 1998 AND SERIES 2000, APPROPRIATING $11,100,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $11,100,000 GENERAL IMPROVEMENT REFUNDING BONDS OF THE TOWNSHIP FOR FINANCING THE COST THEREOF:
Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for April 22, 2008, at 8 p.m. Motion: Daughtry. Second: Bader. Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes. Motion approved.
NO. 4 – ORDINANCE NO. 2008-17 REFUNDING BOND ORDINANCE OF THE TOWNSHIP OF MONTVILLE, IN THE COUNTY OF MORRIS, NEW JERSEY PROVIDING FOR THE CURRENT REFUNDING OF CERTAIN GENERAL OBLIGATION REFUNDING BONDS, SERIES 1998, APPROPRIATING $1,600,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $1,600,000 GENERAL OBLIGATION REFUNDING BONDS OF THE TOWNSHIP FOR FINANCING THE COST THEREOF:
Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for April 22, 2008, at 8 p.m. Motion: Daughtry. Second: Sandham. Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes. Motion approved.
NO. 5 – ORDINANCE NO. 2008-18 REFUNDING BOND ORDINANCE OF THE TOWNSHIP OF MONTVILLE, IN THE COUNTY OF MORRIS, NEW JERSEY PROVIDING FOR THE ADVANCE REFUNDING OF CERTAIN OPEN SPACE BONDS, SERIES 2000, APPROPRIATING $2,250,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $2,250,000 OPEN SPACE REFUNDING BONDS OF THE TOWNSHIP FOR FINANCING THE COST THEREOF:
Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for April 22, 2008, at 8 p.m. Motion: Sandham. Second: Bader. Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes. Motion approved.
NO. 4 – RESOLUTION AUTHORIZING TRANSFER OF FUNDS – 2007 BUDGET:
WHEREAS, various 2007 bills have been presented for payment this year, which bills were not covered and/or recorded at the time of transfers between the Budget Appropriation in the last two months of 2007; and
WHEREAS, N. J. S. 40A-4-49 provides that all unexpended balances carried forward after the close of the succeeding year, to meet specific claims, c9ommitments or contracts incurred during the preceding fiscal year, and allow transfers to be made from unexpended balances which are expected to be insufficient during the first three months of the succeeding year.
NOW, THEREFORE BE IT RESOLVED by the Township Committee of the Township of Montville that the transfers in the amount of $3,121.29 be made between the 2007 Budget Appropriation Reserves as follows:
Executive OE $3,121.29
Twp. Clerk, Copiers $2,502.65
Traffic Signals $ 618.64
Motion: Bader. Second: Sandham. Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes. Resolution adopted.
NO. 5 – APPOINTMENT TO THE BOARD OF HEALTH: Three applicants. All very qualified. Committeewoman Bader will get input from Chairman Perry. Table to next meeting.
NO. 6 – RESOLUTION APPROVING OPEN AND CLOSED SESSION MINUTES – REGULAR MEETINGS 11/27/07 AND 02/12/08: Approval of closed session and public session minutes - regular meetings 11/27/07 and 02/12/08. Motion: Bader. Second: Sandham. Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes. Resolution adopted.
NO. 7 – RESOLUTION APPROVING THE LISTING OF BILLS AND SIGNING OF CHECKS: Listing of bills approved; and the Mayor and Township Clerk are authorized to sign the checks. Motion: Sandham. Second: Braden. Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes. Resolution adopted.
NO. 8 – RESOLUTION PROVIDING FOR THE COMBINATION OF CERTAIN ISSUES OF GENERAL IMPROVEMENT BONDS OF THE TOWNSHIP OF MONTVILLE, IN THE COUNTY OF MORRIS, NEW JERSEY INTO A SINGLE ISSUE OF BONDS AGGREGATING $2,112,000 IN PRINCIPAL AMOUNT: Motion: Sandham. Second: Bader. Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes. Resolution adopted.
NO. 9 – RESOLUTION PROVIDING FOR THE COMBINATION OF CERTAIN ISSUES OF SEWER UTILITY BONDS OF THE TOWNSHIP OF MONTVILLE, IN THE COUNTY OF MORRIS, NEW JERSEY INTO A SINGLE ISSUE OF BONDS AGGREGATING $5,970,000 IN PRINCIPAL AMOUNT: Motion: Bader. Second: Braden. Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes. Resolution adopted.
NO. 10 – RESOLUTION PROVIDING FOR THE COMBINATION OF CERTAIN ISSUES OF OPEN SPACE BONDS OF THE TOWNSHIP OF MONTVILLE, IN THE COUNTY OF MORRIS, NEW JERSEY INTO A SINGLE ISSUE OF BONDS AGGREGATING $1,621,000 IN PRINCIPAL AMOUNT: Motion: Sandham. Second: Bader. Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes. Resolution adopted.
NO. 11 – RESOLUTION DETERMINING THE FORMS AND OTHER DETAILS OF $9,703,000 GENERAL OBLIGATION BONDS, CONSISTING OF $2,112,000 GENERAL IMPROVEMENT BONDS, $1,621,000 OPEN SPACE BONDS AND $5,970,000 SEWER UTILITY BONDS OF THE TOWNSHIP OF MONTVILLE, IN THE COUNTY OF MORRIS, NEW JERSEY AND PROVIDING FOR THEIR SALE: Motion: Bader. Second: Braden. Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes. Resolution adopted.
Committeewoman Bader stated the Pine Brook Jewish Center is inviting the Township Committee to their Men’s Club breakfast. Rodney Frelinghuysen will be there.
Committeeman Sandham stated there is a wedding May 17. The Mayor and I are unable to officiate, as we will be out of town. Are there any other options? Murphy answered the Judge can officiate. Sandham asked if someone could be appointed Acting Deputy Mayor for the day or something. Murphy answered no, there is no provision for that.
Committeeman Daughtry stated regarding the Historic Preservation Review Commission there were two permits that needed to be issued. That was resolved at the HPRC meeting.
The HPRC wants the Committee to address with the Morris Land Conservancy historic equipment that would need to be moved from the garage to the shed when they do their renovation - old engines and bells.
The HPRC wants us to remind the developer that the Vreeland farmhouse on Route 202 is on the historic register. Mr. Bastone to handle. Mr. Murphy will work with him on that.
Bloomfield Avenue is having a bridge deck replacement. The HPRC was sent a set of plans. Bastone will get the plans.
Daughtry reported on the Recreation meeting. Regarding paying for lighting, he is putting a spreadsheet together. I will need help from Fran Vanderhoof. I will work with her on that. The skate park is still number one. The gardeners’ liaison feels the idea of “pods” would be well received by the gardeners.
Daughtry stated they have a letter from Mr. Pio Costa regarding the drainage problem on Waughaw Road when it rains heavy or the snow melts. Are we ever going to do anything about it?
Daughtry stated they received a letter back from the League regarding the Kelly Bill that they don’t take a position. We didn’t want them to take a position. We only wanted them to do a survey. I am very disappointed. I leave it with the Mayor and Deputy Mayor.
Committeeman Braden reported on Drug Awareness Alliance. We are in the process of attempting to purchase two breathalyzers for the Board of Education to use at school functions.
Braden stated the Environmental Commission did not meet in March due to lack of quorum. We need to talk to Charles Perry about that, as there are often quorum problems.
Braden stated they have a deal with Montville Baseball/Softball and Condurso’s to compensate them for broken greenhouse windows.
Braden stated as Michele Caron mentioned, Rich Conklin’s mom passed away yesterday. The wake is tomorrow night.
Chairperson Nielson stated the soccer netting is up on the turf field along Changebridge Road. Thank you for helping us out Mr. Daughtry.
Nielson stated there was a shared services meeting today here at town hall regarding regionalized animal control. Mr. Bastone and myself were in attendance. The County at this time is not interested in it being a County facility or a County function. They are willing to assist with help in bonding and coordination. They have done a preliminary report. There will be a future meeting with Mr. Bastone and Linda Murphy, County Shared Services Coordinator, to make sure they understand we are looking for serious financial assistance, and we are willing to donate land. That is our contribution.
At 10:00 p.m. – CONTINUATION OF 2008 MUNICIPAL BUDGET MEETING:
Nielson stated after they finish the budget portion, they are going back into closed session to finish up some business from earlier this evening.
Township Committee went through the open items to come to a resolution.
Facilities management – field light controls Camp Dawson $2,700. Ok.
Changebridge Road sidewalk. This is a safety issue. There is high pedestrian traffic there. Nielson stated she will personally go to the Freeholders if she has to. The $190,000 is half the cost. I would like to see it in the budget. We are applying for a Safe Routes to School grant again this year. Discussion regarding possibly doing that path behind Lazar School also. $190,000 may not have to be in this year’s budget. We will not know about the grant for a few months. Township Committee – no consensus at this time to put in the $190,000.
Pine Brook Road ditches – Bastone stated they discussed last year using money that was left from last year’s money. Also, we did not do an ordinance. Nielson stated she would like to see the money put in for the permits - $10,000. Vanderhoof stated they do not have developer money for that. That is why we did not introduce the ordinance. Barile stated the consultant said there was a 50/50 chance it would be approved by the DEP. Bader stated she believes the police documented only once accident there. Township Committee consensus – no on the $10,000.
Finance – seven ergonomic chairs – Vanderhoof stated she just wanted to bring to the Committee’s attention again. They have been sitting in those chairs for 14 years. Bastone stated if we need to start replacing chairs, we need to start systematically replacing them throughout town hall. Township Committee agreed – add in $5,000 for chairs. Mr. Bastone will decide where they go.
Recreation – skate park – Nielson stated there are potential locations, but no plans yet. Daughtry stated they should set up a subcommittee to start looking at a skate park and tennis courts if we can fund some soft costs. Bastone stated I think what we want to do is go beyond just siting. Nielson offered to be on the subcommittee. Braden recommended asking Mr. Niles to send a survey out to the gardeners – who would want to move out of there. Also, look into the pods. I think that is a good site for the skate park. If we can locate these pods and send out a survey – we need to make a move.
Capital – Sandham stated the capital is at $1,315,000. Authorize $1.5 million and we have a contingency.
Bastone stated we have a consensus on operating expenses and capital. We have not discussed water & sewer utilities. Are there any particular issues with the utility budgets? Do you want to put them on for discussion on April 8? Township Committee consensus – they are ok. Vanderhoof and Bastone will prepare new o/e and capital summaries.
RESOLUTION NO. 2008-CES-032508B PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12: To cover topics not covered in previous closed session this evening due to time constraints.
Motion: Daughtry. Second: Sandham. All in favor. Resolution adopted.
At 10:45 p.m. – Closed Session.
Meeting adjourned at 11:20 p.m. Motion: Daughtry. Second: Sandham. All in favor. Motion approved.
Gertrude H. Atkinson, Township Clerk