MTC Meeting Minutes 07/08/08 Print E-mail

 

Montville Township Committee Regular Meeting

Tuesday, July 8, 2008, 7:00 p.m.

Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey

 

7:00 p.m. – Statement of Open Public Meetings Act Compliance read by Chairwoman Deborah Nielson:  “As required by the Open Public Meetings Act, adequate Notice of this meeting has been provided which Notice specified the time and place of the meeting to the extent known at that time. The Notice was posted on the bulletin board at the Municipal Building, mailed to The Daily Record, The Star Ledger, and The Citizen as well as other newspapers and it was placed on file in the Township Clerk’s office. This meeting has been properly noticed to the public in accordance with the Open Public Meetings Act.”

 

Present:            Committeeman Art Daughtry

Committeeman James Sandham, Jr.

                        Committeewoman Jean Bader

                        Committeeman Tim Braden

                        Chairwoman Deborah Nielson

 

Also present:            Frank Bastone, Township Administrator

Frances Vanderhoof, Director of Finance

Thomas Mazzaccaro, DPW/Water & Sewer Director

Maryann Witty, Recreation Director (portion)

Adam Brewer, Management Specialist

Martin Murphy, Township Attorney

Gertrude Atkinson, Township Clerk

 

RESOLUTION NO. 2008-CES-070808 PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12:  Property Acquisition – Dellechiaie; and Starkey; Potential Litigation – Johnson; Contract Negotiations – First Aid Squad; 86 River Road property; and PBA; Tax Appeal – Apple Partners/Woodmont Properties.

 

Motion:  Sandham.  Second:  Bader.  All in favor.  Resolution adopted.

 

At 7:06 p.m. – Closed Session.  At 8:00 p.m. – Public Session.

 

Chairwoman Nielson read the Statement of Open Public Meetings Act Compliance again for the record.

 

Prayer and Pledge of Allegiance led by Committeeman Sandham.

 

PUBLIC HEARINGS:

 

NO. 1 – MORRIS COUNTY OPEN SPACE TRUST FUND APPLICATION – BLOCK 59.01, LOT 5 & BLOCK 76, LOT 15.02 – STARKEY PROPERTY:

 

Chairwoman Nielson stated this is approximately a 56-acre tract of property located in the proximity of Millers Lane and Vreeland Avenue.  It is zoned for residential use.  The Township is proposing to acquire this property for open space.

 

Chairwoman Nielson opened the public hearing.

 

Frank Bastone, Township Administrator, stated this public hearing is being held in accordance with the requirements of the Morris County Open Space program.  The application to Morris County is due July 25, 2008.

 

Maritza Byrne, 63 Two Bridges Road, Towaco, Chairperson, Montville Township Open Space Committee, stated we are very excited about the potential acquisition of these two properties.  These two lots have been on the Open Space Committee’s interest list for quite sometime.  They represent two of the last large, flat, park-like parcels of property in Montville.  They are centrally located on Millers Lane.  They comprise about 56 acres.  I understand that we may actually have a willing seller after many years of trying to negotiate with this person.  The Open Space Committee unanimously voted to begin pursuing negotiations and passed a resolution at our last meeting asking that this Township Committee support the negotiations and pursue the acquisition of this property.  As the Township Administrator stated, we need the Township Committee’s support in order to submit an application to the Morris County Public Trust Fund and seek funding for this project, and that application is due July 25th.

Byrne submitted the Open Space Resolution to the Township Committee.

 

Nielson stated the property generally is almost entirely wooded now.  A portion of the property has a small home and stables on it.  The bulk of the property is wooded and as Ms. Byrne noted, this has been on the list to potentially acquire for well over ten years now.  We did meet with the seller today, and we do have a willing seller.  We also met with our consultant, The Morris Land Conservancy, and those negotiations are ongoing.

 

Bettina Zimny, 56 River Road, Montville, stated I am at the corner of Millers Lane adjacent to the property in question.  I have been there about twenty years.  I live in the small house locally designated as historic property.  I would like to voice my support for the acquisition and thank the Committee for their interest and the property owner for his willingness.  Of course, I would be curious about any next steps, one as an adjacent owner and two as a historic property owner being involved in what is planned – passive versus active and all the good details that go along with that.  I wondered how that would work, and maybe you could elaborate on the next steps and even the timeline for those kinds of questions.

 

Nielson stated the property owner had some similar questions himself, and we went over those today with him.  At this point in time, there are no permanent plans for active recreation on that property.  That does not preclude potentially active recreation in the future.  We have purchased through the open space funds 65 acres in the back of Barry’s Pharmacy.  There is a master plan that has been prepared that will be discussed later tonight that has gone through several iterations perhaps.  The bottom line is the Township has not developed that property yet.  That property is open and was farm fields and is not wooded.  This particular property more lends itself to hiking and more passive recreation; but again, there are no immediate plans.  You would be involved as an adjacent property owner and, of course, would be notified.  If you would like to have it on the record that if you are still living in the vicinity and would like to be involved in any potential plans that would be great.  The property owner did ask about potential parking for people that wanted to hike.  There are no plans at this point in time.

 

Zimny stated again I do support the acquisition.  Thank you.

 

Hearing no further comments, Chairwoman Nielson closed the public hearing.  Motion:  Daughtry.  Second:  Bader.  All in favor.  Motion approved.

 

RESOLUTION SUPPORTING THE FILING OF APPLICATION FOR THE OPEN SPACE AND FARMLAND PRESERVATION TRUST FUND OF THE COUNTY OF MORRIS:

 

Whereas, the Township Committee of the Township of Montville, has conducted a public hearing on July 8, 2008, to consider the filing of an application with the Morris County Open Space and Farmland Preservation Trust Fund, to consider seeking funding for the acquisition of:

 

§      The Starkey Property, Block 59.01, Lot 5 and Block 76, Lot 15.02; and;

 

WHEREAS, the Township Committee of the Township of Montville supports the acquisition of this property for open space and preservation purposes.

 

NOW therefore, be it resolved by the Township Committee of the Township of Montville, County of Morris, State of New Jersey, that the Township Committee supports the acquisition of the Starkey Property, Block 59.01, Lot 5 and Block 76, Lot 15.02 for open space and preservation purposes, and supports the application to the open space and farmland preservation trust fund of the County of Morris for funding in support of this acquisition.

 

Motion:  Daughtry.  Second:  Sandham.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

Nielson stated for those that are interested there will be site visits by the County, usually in September.  There is a presentation to the County in the fall, and the awards are announced typically in November, so we will know if we have been successful or not by that time.

 

NO. 2 – ORDINANCE NO. 2008-27 OF THE TOWNSHIP OF MONTVILLE, MORRIS COUNTY, NEW JERSEY, AUTHORIZING A CAPITAL EXPENDITURE FROM THE OPEN SPACE DEDICATED TRUST FUND IN THE AMOUNT OF $75,000:  Block 41, Lots 5 & 43.2, Tipcor.

 

Chairwoman Nielson opened the public hearing.  Motion:  Daughtry.  Second:  Bader.  All in favor.  Motion approved.

 

Martin Murphy, Township Attorney, stated I do not have a signed contract yet, but I have been assured by their Attorney that it was signed and is being forwarded to me.

 

Nielson stated this property is fifty acres in the prime aquifer.

 

Hearing no further comments, Chairwoman Nielson closed the public hearing.  Motion:  Daughtry.  Second:  Braden.  All in favor.  Motion approved.

 

Motion to adopt ordinance:  Sandham.  Second:  Daughtry.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Ordinance adopted.

 

NO. 3 – ORDINANCE NO. 2008-28 AMENDING CHAPTER 16 OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE TO PERMIT INDUSTRIAL AND RETAIL USES IN A NEW I-2A ZONE:

 

Nielson stated these are properties along Changebridge Road.  Mrs. Bader did get legal opinion that she is eligible to vote as her domicile and business is not within 200 feet of the locations.

 

Murphy stated we have a memo from the Planning Board that they are in support of this ordinance.  Although it is not consistent with the existing master plan, the benefits far outweigh the negatives, and they do intend to deal with it in the updating of their master plan.

 

Chairwoman Nielson opened the public hearing.

 

Charles Baldissard, 322 and 326 Changebridge Road, Pine Brook, stated I did send a letter.  When we bought the property from D’Alessandro eight years ago, our intention was to bring retail to that end of Pine Brook.  I was hoping to see if we could add our parcels, #’s 322 and 326.  What we are planning to do fits right into this change in master plan.  I spoke to Linda White, and she said they were going to start on one side of Changebridge Road and then do the other side.  I don’t see how any further retail is going to come to my side of Changebridge Road in the future.

 

Nielson stated we did discuss this at the Planning Board level.  Our Planner recommended starting slowly – start on the western side because the river is in the back.  The other side may affect the residential neighborhood. 

 

Baldissard stated they have a lot of wetlands in the back of their property, and they triple buffered the residential properties.

 

Nielson stated the Planning Board meets this week.  We can take a look at your property.  At this late juncture, it is very difficult to change this ordinance tonight.  If your property merits it, and our Planner thinks it’s worthy, we can amend this ordinance.

 

Baldissard stated I didn’t know about this ordinance until I was notified by certified mail.

 

Nielson stated I can reach out to you this week, and we can see if your property does fit in.  It is up to our Planner to give us recommendations.  I can appreciate that you don’t want to be board chopping. 

 

Baldissard stated we did live up to what that site was eight years ago.  We have put a quantitative investment into it.

 

Nielson asked Mr. Baldissard to contact Mrs. White or Mr. Bastone.

 

Baldissard stated I just want to continue retail on that side.

 

Nielson stated you may attend the Planning Board meeting this Thursday.  There is a public portion there as well.

 

Hearing no further comments, Chairwoman Nielson closed the public hearing.  Motion:  Daughtry.  Second:  Bader.  All in favor.  Motion approved.

 

Motion to adopt ordinance:  Daughtry.  Second:  Bader.  Discussion:  Committeeman Sandham stated I would be concerned about the residential setbacks if this went to the other side.  Committeeman Daughtry stated the master plan will be under review shortly. 

 

Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Ordinance adopted.

NO. 4 – ORDINANCE NO. 2008-29 APPROPRIATING $52,972.34 TO THE CAPITAL BUDGET FOR VARIOUS PUBLIC IMPROVEMENTS:

 

Chairwoman Nielson opened the public hearing.  Hearing no comments, Chairwoman Nielson closed the public hearing.  Motion:  Bader.  Second:  Sandham.  All in favor.  Motion approved.

 

Motion to adopt ordinance:  Sandham.  Second:  Bader.  Discussion:  Sandham stated these monies are not added capital appropriations from our funds.  They are from developer’s funds for these types of improvements.

 

Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Ordinance adopted.

 

NO. 5 – ORDINANCE NO. 2008-30 AMENDING THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE AND ESTABLISHING NEW CHAPTER 8.26 ENTITLED “FERTILIZER” AND REGULATING THE APPLICATION OF FERTILIZER WITHIN THE TOWNSHIP OF MONTVILLE:

 

Murphy stated this ordinance is required by the NJDEP in relation to their water protection program as a mandatory additional measure under the municipal storm water general permit. 

 

Chairwoman Nielson opened the public hearing.  Hearing no comments, Chairwoman Nielson closed the public hearing.  Motion:  Daughtry.  Second:  Bader.  All in favor.  Motion approved.

 

Motion to adopt ordinance:  Sandham.  Second:  Daughtry.  Discussion:  Sandham asked how we are going to get the word out once we adopt this.  Are we going to notify landscapers?  Nielson stated it will be on the website and in the Montville Messenger.  I believe our departments have a list of the people that work in town, and they should be handed a copy of this.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Ordinance adopted.

 

NO. 6 – ORDINANCE NO. 2008-31 PROVIDING FOR THE PURCHASE OF THE TIPCOR PROPERTY IN AND BY THE TOWNSHIP OF MONTVILLE, THE COUNTY OF MORRIS, NEW JERSEY, AND APPROPRIATING $615,000, INCLUDING $240,000 FROM THE MORRIS COUNTY OPEN SPACE TRUST, $215,000 FROM THE ARMY CORPS OF ENGINEERS, $85,000 FROM GREEN ACRES PLANNING INCENTIVE GRANT AND $75,000 FROM THE TOWNSHIP OF MONTVILLE OPEN SPACE TRUST FUND:  Block 41, Lots 5 & 43.02.

 

Chairwoman Nielson opened the public hearing.  Hearing no comments, Chairwoman Nielson closed the public hearing.  Motion:  Daughtry.  Second:  Sandham.  All in favor.  Motion approved.

 

Motion to adopt ordinance:  Daughtry.  Second:  Braden.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Ordinance adopted.

 

REPORTS:

 

NO. 1 – ADMINISTRATOR:  Frank Bastone, Township Administrator, reported there is an ordinance on the agenda for introduction this evening regarding the Defined Contribution Retirement Program.  This is a State mandated ordinance.  This is a new State program that new employees in applicable positions would not be eligible to enroll in PERS.  They would, instead, be enrolled in DCRP.

 

Bastone reported he sent out letters soliciting proposals for health benefits coverage for full-time employees.

 

Bastone stated you have a memo from the Tax Assessor dated June 6, 2008, concerning comparable assessments of big-box Home Depots and Lowes in other municipalities.  A couple of these locations are under tax appeal.  The average of the ten comparables (not under appeal) is $155.25 per square foot versus the assessment of Montville’s Home Depot of $160.45 per square foot.

 

Bastone reported there has been an animal shelter subcommittee formed.  They met with staff to discuss the relocation of the shelter to 7 Church Lane.  In preparation for the continuation of this, Committeeman Daughtry put together an action item list.  We are looking for authorization to initiate those action items.

 

Sandham stated going back to the Home Depot assessments, Montville’s had appealed and got a reduced assessment.  Bastone agreed.

 

Township Committee all agreed to move forward on action items for animal shelter.

 

Bastone stated COAH third round rules have been implemented.  The Planning Board will be discussing whether we stay in the program of opt out of COAH.

 

Bastone reported on a Board of Adjustment application by Verizon Wireless for a cell tower at 23 Taylortown Road.  Daughtry stated I feel all cell towers should be on municipal property.  Also, the HPRC is going to be sending a letter objecting this cell tower because it is a historic location.  Last, the property next to the museum, there is a good possibility we could end up with that property.  If that happens, we could put the cell tower there for revenue.  We should convey to the Board of Adjustment that we feel strongly that cell towers should be encouraged to be placed on municipal properties if at all possible.

 

Murphy suggested letting the Board of Adjustment handle it.  You can informally let them know your opinion.  Daughtry stated the liaison to the Board of Adjustment can the carry the Township Committee’s feelings back to them.

 

DISCUSSION ITEMS:

 

NO. 2 – PSE&G TRANSMISSION LINE:  Bastone stated PSE&G is currently looking at three alternate locations for a 500kv power line through the State of NJ.  Two of the three routes being considered would use the existing right-of-way through the Township of Montville – seven miles long.  500kv of service would be added to the existing 230kv of service.  The towers would go higher.  The need for this is demonstrated by a long-term growing demand for electricity.  Construction would start late 2009.  They held a public work session on June 24th.  The Mayor and I attended and gathered information on this.  The public was also invited.  The information is on our website.  We encourage residents to send their comments to PSE&G via the website.

 

PSE&G will be present at a special meeting here on Tuesday, July 15, at 7 p.m.  My only concern is that PSE&G will only respond to questions raised by the Township Committee and not the public. 

 

Nielson stated she sent an e-mail to Mr. Sous today with the requested format of the meeting, which includes taking questions from the public.

 

Bastone stated let’s check tomorrow to see if PSE&G is going to acquiesce to our request.  If not, we will have to be honest and tell people to submit their questions.

 

NO. 3 – RECREATION ASSESSMENT FEE:  Bastone referred to memo dated June 25, 2008, from Maryann Witty, Recreation Director, regarding implementing an assessment fee of $5 per program participant in recreation sponsored programs.

 

Daughtry stated the minutes from the Recreation Commission meeting are attached to that memo so that years down the road there is no question as to the use of these funds.  These funds are strictly for recreation.  They are to defer electric costs that MBSA has entertained for years.  They will also be seed money for other recreation events.

 

Maryann Witty, Recreation Director, stated there will be a $5 assessed fee added to all of our programs.  It will not be for things we don’t charge for.  It will not affect the senior citizens – things that are nominal fees.  This is an opportunity for seed money for future projects, replacing turf, lighting fields, whatever the case may be.  We are hoping to generate approximately $30,000 just from recreation-sponsored activities.  In addition, we have asked each of the sports groups in town for an estimate of their users – that would be another $20,000 generated from the sports groups.  The funds will go into a separate fund through the finance department.

 

Nielson stated just to be clear, MBSA, their electric bill will be paid by the Township?  Daughtry stated that is the intent.

 

Bastone stated the best way to handle this is through a dedicated trust fund.  Nielson asked who will decide how the money is spent?  Daughtry stated the Township Committee working with the Recreation Commission.

 

Daughtry stated the soccer association has actually already started collecting for a sinking fund – say, a new turf field.  How do we charge them?  This is still an open item as to how we are going to handle this.

Witty suggested implementing the $5 fee in 2009.

 

Sandham stated this started out with getting all the recreation users to pay part of the cost of the utilities to offset the cost that the Township was bearing.  Now it has shifted to all the participants.  We thought making the groups pay would entice them to turn the lights off when they are not using them.  Now, there is no enticement.

 

Daughtry stated this was a compromise.  For years, MBSA felt they should not pay for their electric when no one else does.  My position always was we have these large expenses facing us, such as the replacement of turf fields - and the Recreation Commission asked for a survey on the cost per user, which I prepared with the help of Fran Vanderhoof.   We finally reached this compromise.  The money will be under the joint control of the Township Committee and the Recreation Commission.

 

Nielson stated Mr. Sandham does have a point.  MBSA does get their lights off.  We get many complaints about the lights being left on at Dawson.  We have looked into keypads/security devices for the lights.  There is a cost associated with that.  Township Committee will revisit the issue of security devices. 

 

Bastone asked the Township Committee if they are ready to proceed with an ordinance effective January 2009.  All answered yes.

 

NO. 4 – RECREATION PROPOSED SKATE PARK/TENNIS FACILITY:  Bastone stated the Recreation Commission is requesting authorization to update the Metro tract master plan to provide for a roller hockey/skateboard park/tennis facility.  The original master plan was prepared by a consultant.

 

Nielson asked if they are asking that the update be prepared in-house. 

 

Steve Moscone, 68 Hook Mountain Road, Montville, stated we have a plan already.  All we have to do is update it – take the field out and replace it.  We would like to go directly to Mr. Barile.  The original plan had parking, etc.  We have a lot of professionals on the subcommittee.

 

Bastone suggested setting up a meeting with Mr. Barile.

 

Daughtry stated he was told, and he wants to confirm, that it was unanimous at the skate park subcommittee that the Metro tract be recommended to be used for the skate park.  Moscone and Nielson answered yes.

 

Moscone stated there are three aspects – roller hockey, skate park, and tennis.  We are looking for a commitment from the Township Committee so we can go out and fundraise.

 

Nielson stated they should meet with the Engineer and perhaps make a presentation to the Township Committee one night to explain the various elements.

 

Bastone stated the Township Committee can endorse conceptually using Metro and authorize them to meet with Mr. Barile with a revised site plan. 

 

Moscone stated they will meet with Mr. Barile.  After Mr. Barile is ready, they will make a presentation – possibly at second meeting in July or first meeting in August.

 

PUBLIC PORTION FOR ITEMS NOT LISTED ON THE AGENDA:

 

Sue Goldblatt, 4 Two Bridges Road, Towaco, representing Montville Pet Parents stated I was a little disappointed that we were not included in the action plan.  We did ask to be included.  Is it a public document?  Bastone answered yes.

 

Goldblatt asked if the trailers are temporary.  What is a renovation trailer?  Are they safe?  We are applying for grants.  We have one due in three weeks. 

 

Braden stated there was no intent to exclude you from a meeting regarding the animal shelter.  Art Daughtry, Frank Bastone, and I got together with the staff of the animal shelter to discuss their needs.  We indicated to them what our concept was as far as financial commitment.  Those numbers were kicked around - $250,000 to $700,000.  It is somewhere in between that.

 

Nielson stated we have not discussed as a whole Township Committee yet.  

 

Murphy gave Ms. Goldblatt a copy of the action item list.

Daughtry stated what we are trying to do is come up with a framework to proceed to present to the Township Committee – cutting power, applying for an LOI, etc.  As soon as we get input from the employees and Frank Bastone we will pull Montville Pet Parents into it.

 

Goldblatt asked about the renovation trailer.  Daughtry stated one of the concepts is renovating 7 Church Lane and trailers. 

 

Goldblatt stated we are applying for the grants.  We need to be part of the process.

 

Nielson asked what the subcommittee’s timeframe is for a presentation to the Township Committee.  Daughtry replied the end of August, beginning of September.

 

Braden stated we will make it our goal to have that meeting with Gail and schedule a meeting with the Montville Pet Parents, John Wozniak, etc. by the first meeting of September.

 

Chairwoman Nielson closed the public portion.

 

NO. 1 – CELL TOWER EDMUNDS BARN PROPERTY:  Bastone stated we have a proposal for a cell tower on this Township property.  This property was partially funded by open space money. 

 

Murphy stated you would have to get a waiver and a diversion from Green Acres. There is a process to follow. 

 

Vanderhoof stated debt service was also used to purchase this property.

 

Sandham stated roughly 1/7 of the funds came from open space.  Does that encumber the whole property?  Murphy answered yes.

 

Braden asked if there is another Township property in close proximity that they would be interested in.

 

Bastone stated I will ask the cell tower company. 

 

Sandham stated the Township Committee should have a list of Township properties encumbered by open space.

 

Bastone will take a look for alternative properties.

 

NO. 5 – COMMERCIAL VEHICLE PARKING TOWN HALL:  Nielson stated this has been a topic of discussion.  There is no formal mechanism in place to add commercial vehicle parking on any municipal property.  We discussed in 2007 and did not take any action at that time.

 

Braden stated we keep talking about commercial vehicle parking - if someone were to set up a used car lot out there, I would think that we could incorporate that into anything we might do here. 

 

Bastone stated the discussion has evolved into if we want to allow commercial/private vehicle parking on municipal property.

 

Braden stated I like the term overnight parking.

 

Bader stated is has been looking unsightly of late.  Nielson stated it does seem to be increasing.

 

Bader stated but we do have an ordinance on the books that folks with commercial vehicles are not allowed to park them in residential areas.  Do we abolish the ordinance and let them park in their yards, or do allow a few to park here?  These folks do have to work.  It is a catch 22.  

 

Braden stated having a commercial vehicle is a cost of doing business.  You have people who rent space in various parts of town.  I don’t think we should provide a parking lot for people.

 

Daughtry and Sandham agree with whatever Committeeman Braden suggests.

 

Nielson stated I believe the consensus is to not allow commercial vehicles to park at town hall. 

 

Daughtry stated I believe that is what Tim Braden is suggesting.

 

Sandham asked when will this be effective?  We need to give them enough notice.

Tom Mazzaccaro, 4 Moore Road, Montville, Director of DPW/Water & Sewer, stated I agree with Mr. Braden.  It could be a very simple ordinance.  I don’t believe anyone should be parking, commercial or otherwise, on municipal property overnight.  When there is a large meeting here, there is not enough parking available.

 

Nielson stated are you talking about all municipal properties?  Mazzaccaro answered yes.

 

Nielson stated the only reason I am asking is that sometimes the seniors take trips.  Mazzaccaro stated there could be exceptions, and that is enforcement.

 

Braden stated this will give police the ability to monitor community park, the rear of the police station, 86 River Road, etc.  It will also assist in snow removal.

 

Nielson summarized the Township Committee wishes to prohibit overnight parking on municipal properties.  Attorney to prepare ordinance effective January 1, 2009.

 

Bastone to notify the owner’s of the vehicles that currently park at town hall.

 

Mazzaccaro stated regarding the cutting of power at 7 Church Lane mentioned earlier, it is hooked up to a fire alarm system.  Daughtry stated that system was taken out a year ago.  In any event, should that be alarmed or not?  We have the Camp Dawson barn that is also not alarmed.  We have these on our insurance.

 

Robert Lefkowitz, 81 Windsor Drive, Pine Brook, asked why are we giving five months grace to the owners of the vehicles that park in the parking lot?

 

Bastone stated we are trying to give them ample opportunity to find an alternate location.  Braden stated also the ordinance process will take time.

 

REPORTS:

 

NO. 2 – ATTORNEY:  None.

 

NO. 3 – FINANCE:  Vanderhoof reported the requests for proposals for banking services have been sent out.  The Long-Term Financial Planning Committee will review them, and we will have a recommendation for you at the August 12th meeting.

 

Vanderhoof reported they have a final meeting regarding the new credit card policy on Friday.  One or two computers will be set up in the lobby for the public’s use to pay by credit card.

 

Vanderhoof reported the County has not yet struck a tax rate.  We will pass a resolution tonight to extend the deadline.  We are hoping we will not need it.  If an extension is necessary, a notice will go out with the tax bills.  The delay would be just a few days.

 

NO. 4 – ENGINEER:  None.

 

ORDINANCE INTRODUCTIONS:

 

NO. 1 – ORDINANCE NO. 2008-32 OF THE TOWNSHIP OF MONTVILLE, MORRIS COUNTY, NEW JERSEY, AUTHORIZING THE AMOUNT OF $35,000 BE APPROPRIATED AND DISBURSED VIA RESOLUTION FROM THE OPEN SPACE DEDICATED TRUST FUND FOR APPRAISALS AND SURVEYS ON OPEN SPACE PROPERTIES AND POTENTIAL OPEN SPACE PROPERTIES:

 

Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for July 22, 2008, at 8 p.m.  Motion:  Sandham.  Second:  Daughtry.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Motion approved.

 

NO. 2 – ORDINANCE NO. 2008-33 – deleted from agenda.

 

NO. 3 – ORDINANCE NO. 2008-34 – deleted from agenda.

 

NO. 4 – ORDINANCE NO. 2008-35 – deleted from agenda.

 

NO. 5 – ORDINANCE NO. 2008-39 AUTHORIZING AN EMERGENCY APPROPRIATION N.J.S. 40A:4-53 FOR THE ENGAGEMENT OF SPECIAL CONSULTANTS FOR THE PREPARATION, AND THE PREPARATION OF A MASTER PLAN WHEN REQUIRED IN ORDER TO CONFORM TO THE PLANNING LAWS OF THE STATE OF NEW JERSEY:

Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for July 22, 2008, at 8 p.m.  Motion:  Daughtry.  Second:  Sandham.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Motion approved.

 

NO. 6 – ORDINANCE NO. 2008-37 DETERMINING POSITIONS ELIGIBLE FOR THE DEFINED CONTRIBUTION RETIREMENT PROGRAM:

 

Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for July 22, 2008, at 8 p.m.  Motion:  Daughtry.  Second:  Braden.  Discussion:  Sandham asked if there is a reason that Township Committee members are not included in this ordinance.  Bastone stated Township Committee members are under a separate provision.

 

Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Motion approved.

 

RESOLUTION AUTHORIZING CONSENT AGENDA NO. 2008-CA11:  Motion:  Braden.  Second:  Sandham.  All in favor.  Resolution adopted.

 

CONSENT AGENDA ITEM A – RESOLUTION AUTHORIZING THE RETURN OF CASH BONDS POSTED WITH THE TOWNSHIP OF MONTVILLE:

 

WHEREAS, certain cash bonds have been posted with the Township of Montville to secure the performance of obligations; and

           

WHEREAS, the Engineering Department has verified that the improvements, the installation of which were secured by the cash bonds, have been installed in a satisfactory manner and has recommended the release of cash bonds.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, County of Morris and State of New Jersey, that the following cash performance bonds shall be released:

 

NAME/LOCATION

 

TYPE OF BOND

AMOUNT TO BE

RETURNED

 

Dominick Juno

6 Harbeson Court

Montville, New Jersey

(Block 82.5, Lot 82)

 

 

 

Driveway

 

 

 

$3,050.00

Gurdarshan Gill

57 Pine Brook Road

Towaco, New Jersey 

(Block 90, Lot 41.02)

 

 

 

Drywell Tank

 

 

 

$2,000.00

A. & E. Cannilla

2 Rand Road

Pine Brook, New Jersey

(Block 151.1, Lot 6)

 

 

 

Soil Stabilization

 

 

 

$   300.00

V. & P. Cavell

14 Quarry Mtn. Ln.

Montville, New Jersey 

(Block 3, Lot 58.15)

 

 

 

Soil Stabilization

 

 

 

$2,900.00

          BE IT FURTHER RESOLVED that a copy of this Resolution shall be forwarded to the Chief Financial Officer.

 

CONSENT AGENDA ITEM B – RESOLUTION ACCEPTING PERFORMANCE GUARANTEE – WOODMONT PROPERTIES, BLOCK 51, LOT 28:  Cash $24,000.00, PMS06-23, bond for streetscape lighting and landscaping.

 

CONSENT AGENDA ITEM C – RESOLUTION AUTHORIZING THE ACCEPTANCE OF A GRANT FROM THE MONTVILLE TOWNSHIP LITERACY FOUNDATION, INC.:

 

WHEREAS, the Montville Township Literacy Foundation, Inc. has offered a grant to the Township of Montville in the sum of $16,500.00 for the conduct of a program of instruction and training in English as a Second Language for the sole benefit of individuals residing, working, or worshiping within the Township of Montville; and

           

WHEREAS, the terms and conditions of the grant are contained in correspondence dated April 30, 2007 from David C. Dixon, Esq., counsel for the Montville Township Literacy Foundation, Inc.; and

           

WHEREAS, the Township of Montville desires to accept the grant.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the appropriate municipal officials are hereby authorized to execute the letter agreement between the Township of Montville and the Montville Township Literacy Foundation, Inc. accepting a grant of $16,500.00.

 

CONSENT AGENDA ITEM D – RESOLUTION AUTHORIZING 2009 GRANT APPLICATION TO THE NJ DEPARTMENT OF COMMUNITY AFFAIRS FOR RECREATION AND MENTORING PROGRAMS:

 

WHEREAS, the Township of Montville desires to apply for and obtain a grant from the New Jersey Department of Community Affairs, for $18,000.00 state share with $4,500.00 local share for a total contract of $22,500.00 in 2009 to continue providing recreation programs, life skills and mentoring programs for the disabled population of Montville Township and surrounding communities.

 

BE IT THEREFORE RESOLVED,

1)that the Township of Montville does hereby authorize the application for such a grant; and

 

2)recognizes and accepts that the Department may offer a lesser or greater amount and therefore, upon receipt of the grant agreement from the New Jersey Department of Community Affairs, does further authorize the execution of any such grant agreement; and also, upon receipt of the fully executed agreement from the Department, does further authorize the expenditure of such funds pursuant to the terms of said agreement between the Township of Montville and the New Jersey Department of Community Affairs. 

 

BE IT FURTHER RESOLVED that the persons whose names, titles and signatures appear below are authorized to sign the application, and that they or heir successors in said titles are authorized to sign the agreement and any other documents necessary in connection therewith:  Frances L. Vanderhoof, Director of Finance; and Deborah Nielson, Mayor.

 

CONSENT AGENDA ITEM E – RESOLUTION AUTHORIZING THE SUBMITTAL OF 2009 MUNICIPAL ALLIANCE PROGRAM GRANT APPLICATION TO THE COUNTY OF MORRIS:

 

WHEREAS, 2009 Governor’s Council on Alcoholism and Drug Abuse funds are available through the County of Morris; and

 

            Whereas, the Drug Awareness-Municipal Alliance Council and the Township Committee wishes to continue to participate in the County’s Municipal Alliance Program;

 

            Now, therefore, be it resolved by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, as follows:

                 

                  The appropriate officials are hereby authorized to execute and submit the 2009 Municipal Alliance Program application for $14,800 to fund Project Graduation ($2,000), Project Promotion ($1,000), REACH ($2,000), Just Say No Week ($2,000), Red Ribbon Week ($3,000), Parenting Programs ($1,800) and teen center activities ($3,000).  The required cash match of $3,700 will be allocated as follows: $925 for Project Graduation, $925 for Just Say No Week, $925 for REACH and $925 for the Teen Center.

 

CONSENT AGENDA ITEM F – RESOLUTION ACCEPTING A CONVEYANCE FROM ARNOLD H. BERGHORN AND NORMA M. BERGHORN – PORTION OF BLOCK 144, LOT 14:  Drainage easement in connection with the Konner Avenue drainage project.

 

CONSENT AGENDA ITEM G – RESOLUTION ACCEPTING A CONVEYANCE FROM CARL V. VENTRICELLI AND THERESA VENTRICELLI – PORTION OF BLOCK 144, LOT 13:  Drainage easement in connection with the Konner Avenue drainage project.

 

CONSENT AGENDA ITEM H – RESOLUTION ACCEPTING A FAIR SHARE CONTRIBUTION OF $10,000 FROM WILLIAM BECK FOR OFF-TRACT DRAINAGE IMPROVEMENTS IN CONNECTION WITH MINOR SUBDIVISION NO. PMN06-04, 15 GLENVIEW ROAD, BLOCK 31, LOT 13:  PMN06-04, 15 Glenview Road.

 

CONSENT AGENDA ITEM I – RESOLUTION AUTHORIZING THE REFUND OF BUILDING PERMIT FEES TO NATIONAL POOLS FOR 13 WOODMONT ROAD:  $382.00.

 

CONSENT AGENDA ITEM J – RESOLUTION AUTHORIZING A BLOCK PARTY ON JEAN DRIVE, TOWACO:  August 9, 2008.  Rain date August 10, 2008.

 

CONSENT AGENDA ITEM K – RESOLUTION AUTHORIZING THE EXECUTION OF A RIGHT-OF-WAY AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND FIBER TECHNOLOGIES NETWORKS LLC TO PERMIT THE INSTALLATION, USE AND MAINTENANCE OF TELECOMMUNICATIONS FACILITIES WITHIN PUBLIC RIGHTS-OF-WAY FOR PURPOSES OF PROVIDING TELECOMMUNICATIONS SERVICES:

 

WHEREAS, Fiber Technologies Networks, L.L.C. (“Fibertech”), a New York limited liability company, with offices located at 300 Meridian Centre, Rochester, New York, is authorized to provide local exchange and interexchange telecommunications services throughout the State of New Jersey pursuant to an Order issued by the New Jersey Board of Public Utilities (“NJBPU”) in Docket No. TE05080683 dated September 14, 2005; and

 

WHEREAS, Fibertech has requested the consent of the Township of Montville permission to occupy public rights-of-way within the Township of Montville for a period of fifty (50) years for the purpose of constructing, installing, operating, repairing, maintaining and replacing a telecommunications system; and

 

WHEREAS, it is deemed to be in the best interest of the Township of Montville and its citizenry, particularly including the commercial and industrial citizens, for the Township of Montville to grant municipal consent to Fibertech to occupy the public rights-of-way within the Township of Montville for this purpose; and

 

WHEREAS, the granting of such consent is and shall be conditioned upon Fibertech’s continued compliance with all existing and future ordinances of the Township of Montville and its entering into a written agreement with the Township of Montville to, inter alia, indemnify and hold the Township of Montville harmless as to all claims and liability resulting from any injury or damage which may arise from the construction, installation, operation, repair, maintenance, disconnect, replacement and removal of its telecommunications system within certain public rights-of-way and provide liability insurance coverage for personal injury and property damage.

 

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, as follows:

 

Section 1.      That non-exclusive consent is hereby granted to Fibertech to occupy the public rights-of-way within the Township of Montville for the purpose of construction, installation, operation, repair, maintenance and replacement of a telecommunications system for a period of fifty (50) years.

 

Section 2.      The within granted permission is conditioned upon Fibertech entering into the attached Agreement with the Township of Montville and providing liability and property damage insurance coverage.

 

Section 3.      The Mayor and Municipal Clerk are hereby authorized to execute the attached Agreement.

 

Section 4.      A copy of this Resolution and the executed Agreement shall be filed in the Office of the Municipal Clerk.

 

CONSENT AGENDA ITEM L – RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR MUNICIPAL SERVICES BETWEEN THE TOWNSHIP OF MONTVILLE AND GARDEN HOMES MANAGEMENT, A MANAGEMENT COMPANY REPRESENTING RACHEL GARDENS APARTMENT COMPLEX:  Solid waste/recycling reimbursement agreement 2008/2009.

 

CONSENT AGENDA ITEM M – RESOLUTION AUTHORIZING THE EXECUTION OF A DEVELOPER’S AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND S. DEVELOPMENT COMPANY:  Block 164, Lot 8.01, Hook Mountain Road, Board of Adjustment Resolution November 19, 2007.

 

CONSENT AGENDA ITEM N – RESOLUTION AUTHORIZING CONTRACTS WITH CERTAIN APPROVED STATE CONTRACT VENDORS FOR CONTRACTING UNITS PURSUANT TO N.J.S.A. 40A:11-12a:

 

WHEREAS, the Township of Montville, pursuant to N.J.S.A. 40A: 11-12a and N.J.A.C. 5:34-7.29(c), may by resolution and without advertising for bids, purchase any goods or services under the State of New Jersey Cooperative Purchasing Program for any State contracts entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury; and

 

            WHEREAS, the Township of Montville has the need on a timely basis to purchase goods or services utilizing State contracts; and

 

            WHEREAS, the Township of Montville intends to enter into contracts with the attached Referenced State Contract Vendors through this resolution and properly executed contracts, which shall be subject to all the conditions applicable to the current State contracts.

 

            NOW, THEREFORE, BE IT RESOLVED that the Township of Montville authorized the Purchasing Agent to purchase certain goods or services from those approved New Jersey State Contract Vendors on the attached list, pursuant to all conditions of the individual State contracts; and

 

            BE IT FURTHER RESOLVED, that the governing body of the Township of Montville pursuant to N.J.A.C 5:30-5.5(b), the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is award, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Finance Officer; and

 

            BE IT FURTHER RESOLVED, that the duration of the contracts between the Township of Montville and the Referenced State Contract Vendors shall be from January 1, 2008 to December 31, 2008.

Referenced State Contract Vendors

 

Commodity/Service              Vendor                         State Contract #

 

Gasoline                               Allied Oil Co.                    A66321

Risograph                            Riso                                  A67305

Rock Salt                             Atlantic Salt                      A70271

                                 International Salt                A70270

Computer Services                   Edmunds & Company             A81201

Jet Vac                                 Jet Vac, Inc.                     A41382

Recreation Equipment         Wilfred McDonald             A59074

                                             Fibar                                 A59081

                                             MidAtlantic Park Equip.          A59071

Auto Parts                            Auto Zone, Inc                  A71188

Police Supplies                   Lawman Supply Co.           A83846

Arts & Crafts Supplies         S & S Worldwide                A70932

Auctions                               Gov Deals                        A70967

 

CONSENT AGENDA ITEM O – RESOLUTION PROVIDING FOR THE CANCELLATION OF CHECKS AND TRANSFER OF MONIES FROM THE TOWNSHIP OF MONTVILLE OPERATING ACCOUNTS:

 

WHEREAS, the following checks have not been cashed, and the recipient claims no money due to them:

 

DEF I – Escrow Account Bank of America

 

CK # 2075                   $268.15                      03/14/2006

CK # 2146                   $175.00                      10/10/2006

 

DEF II – Escrow Account Bank of America

 

CK # 1905                   $  98.00               05/22/2007

TREASURER ACCOUNT

 

CK # 6732                   $  120.00                     06/13/2006

 

WHEREAS, the Township of Montville has been notified by Lakeland Bank and Bank of America that the checks have not been cashed; and

 

            NOW, THEREFORE, BE IT RESOLVED that the un-cashed checks in the amounts of $268.15, $175.00, DEF I Account, $98.00 DEF II Account, and $120.00 Treasurer Account be transferred to the General Operating Account as of this date June 10, 2008.

 

CONSENT AGENDA ITEM P – RESOLUTION PROVIDING FOR THE CANCELLATION OF CHECK AND TRANSFER OF MONIES TO THE TOWNSHIP OF MONTVILLE GENERAL FUND FROM THE MUNICIPAL COURT:

 

            WHEREAS, the following check has not been cashed, and the recipient claims no monies due:

 

            Check #2703, dated May 12, 2008, $500.00

 

            WHEREAS, the Township of Montville has been notified by the bank, Lakeland, that the check was not cashed;

 

            NOW, THEREFORE, BE IT RESOLVED that these monies, $500.00, be transferred to the Montville Township General Fund, as of this date.

 

CONSENT AGENDA ITEM Q – RESOLUTION AUTHORIZING CHAPTER 159 APPROPRIATION:  2008 Municipal Budget:  Revenue title:  Montville Twp. Literacy Foundation $16,500.00.  Appropriation title:  Montville Twp. Literacy Foundation $16,500.00.  Local Match - source:  None.

 

CONSENT AGENDA ITEM R – RESOLUTION AUTHORIZING CHAPTER 159 APPROPRIATION:  2008 Municipal Budget:  Revenue title:  State of NJ Clean Communities Grant $3,266.00.  Appropriation title:  State of NJ Clean Communities Grant $3,266.00.  Local Match - source:  None.

 

CONSENT AGENDA ITEM S – RESOLUTION AUTHORIZING THE EXECUTION OF A REFUNDING BOND AND RELEASE IN THE MATTER OF THE ESTATE OF ANNE M. LEDEKING:

 

WHEREAS, Walter Zimny, Executor of the Estate of Anne M. Ludeking, has notified the Township that they are the beneficiary of a bequest in the amount of $24,345.09 from the Estate of Anne M. Ludeking; and

           

WHEREAS, a Refunding Bond and Release must be executed as a condition for the release of the bequest.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the Chief Financial Officer is hereby authorized to execute a Refunding Bond and Release on behalf of the Township of Montville in the matter of the Estate of Anne M. Ludeking.

 

CONSENT AGENDA ITEM T – ACCEPTANCE OF RESIGNATION OF CARMELA NOVI FROM THE RESIDENTS WITH DISABILITIES ADVISORY COMMITTEE:  With deep regret.

 

CONSENT AGENDA ITEM U – RESOLUTION ADOPTING A USE OF TOWNSHIP FACILITIES POLICY:

 

WHEREAS, the Township Committee has determined that it is necessary to adopt a policy governing the use of Township owned facilities.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the policy for use of Township facilities attached hereto is hereby approved and adopted and shall be implemented as soon as possible.

 

CONSENT AGENDA ITEM V – RESOLUTION APPROVING EXTENSION OF GRACE PERIOD FOR PAYMENT OF TAXES DUE ON AUGUST 1, 2008:

WHEREAS, on July 14, 1994, Governor Christine Todd Whitman signed into law P. L. 1994, C.72 allowing twenty five calendar days from the date the tax bills are mailed for payment of taxes; and

 

            WHEREAS, due to the delay in receiving the certified tax rate from the County for the year of 2008, tax bills will be mailed sometime after the mandatory date of July 16, 2008.

 

            NOW, THEREFORE, BE IT RESOLVED that the grace period for the August, 2008 quarter for tax collection only, has been extended to 25 days after the mailing of the tax bills.  As of this date, the date of mailing is unknown.  Tax bills will include a Notice of Extension of Grace Period if tax bills are mailed after the mandatory date of July 16, 2008.

 

RESOLUTIONS:

 

NO. 1 – RESOLUTION AUTHORIZING EMERGENCY APPROPRIATION FOR THE PREPARATION OF A MASTER PLAN:

 

WHEREAS, an ordinance has been adopted creating a special emergency appropriation of $111,500 to meet certain extraordinary expenses to be incurred for the engagement of special consultants for the preparation, and the preparation of a Master Plan, when required in order to conform to the planning laws of the State, and no adequate provision was made in the 2008 budget for the aforesaid purpose, and N.J.S.A. 40a:4-53 provides for the creation of a special emergency appropriation for the purpose above mentioned; and

 

            WHEREAS, the total amount of emergency appropriation created including the appropriation to be created by this resolution is $111,500 and three percent of the total operations in the budget for the year 2008 was $811,121.

 

            NOW, THEREFORE BE IT RESOLVED (not less than two-thirds of all the members thereof affirmatively concurring) that in accordance with N.J.S.A. 40a:4-48, and 40a:4-53:

 

  1. A special emergency appropriation be and the same is hereby made for the engagement of special consultants for the preparation, and the preparation of a Master Plan, when required in order to conform to the planning laws of the State, $111,500.

 

  1. Total amount of the contract per ordinance number 2008-36 is for $111,500 and the Township of Montville hereby requests that an exclusion from the ‘CAP’ be granted by the Director of the Division of Local Government Services in accordance with P.L. 1981 Chapter 56 in the amount of $22,300 per year in the budgets of the next five succeeding years commencing with the budget of 2009 in accordance with 40a:4-55(c).

 

  1. That two certified copies of this resolution be filed with the Director of the Division of Local Government Services.

 

Motion:  Sandham.  Second:  Braden.  Discussion:  Sandham stated we are taking this back over five years.  Could we have taken back over fewer years?  Vanderhoof answered no, not for a master plan.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 2 – RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND CIT-E-NET:  Online tax payment consulting services, $6,750.00.  As per proposal dated May 29, 2008.  Motion:  Daughtry.  Second:  Bader.  Roll call vote - Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 3 – RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND ENVIROTACTICS:  Environmental engineering services Tipcor property, $3,270.00.  As per proposal dated June 6, 2008.  Motion:  Bader.  Second.  Braden.  Roll call vote - Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 4 – RESOLUTION AUTHORIZING THE ADVERTISEMENT OF BIDS FOR THE JOTHAM ROAD PRV-PRESSURE REDUCING VALVE:

 

WHEREAS, the Township Committee has determined that it is appropriate to solicit bids for the Jotham Road PRV Project, the design of which has been reviewed and approved; and

           

WHEREAS, it is necessary to advertise for the solicitation of bids; and

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the appropriate municipal officials are hereby authorized to advertise and otherwise solicit bids from qualified contractors for the Jotham Road PRV Project.

 

Motion:  Braden.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 5 – RESOLUTION APPROVING THE LISTING OF BILLS AND SIGNING OF CHECKS:  Listing of bills approved; and the Mayor and Township Clerk are authorized to sign the checks.  Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

COMMITTEE COMMENTS:

 

Committeeman Daughtry stated at some point we need to send a letter to the Towaco Civic Association, as they never submitted their financial report.

 

Historic Preservation Review Commission – I asked for an accounting of the restoration of the Doremus House funds.  Vanderhoof stated Kathy Fisher has not reached out to her on that yet.  It was about $9,000.  Daughtry stated he will reach out.

 

Verizon – The Administrator and I will reach out to the community affairs director.

 

Condo inspection reports – Thank you to Frank and Tony for getting this out on time.  Have we gotten any feedback?  Bastone stated I spoke to Steve Samitt, and we are setting up a meeting.  I had a meeting scheduled with Montville Chase but they had to postpone it.  Hunting Hills – had a conversation with Delores and will meet when she returns from vacation.

 

Daughtry reported on the updated HPRC list.  We should have one by September 1.  Linda White and Mark Mantyla will review it.

 

Committeewoman Bader stated the 4th of July festivities were absolutely spectacular.  After our celebration, I was in Homestead, Florida.  Their Township Committee and Administrator gave a five-minute presentation before their fireworks about the meaning of 1776, sang the Star Spangled Banner, etc.  My observation is maybe we could bring something this into our celebration.  It really made a big difference, and it was much more meaningful.

 

Committeeman Sandham stated we received a request from Minority Leader DeCroce regarding State mandates we feel should be eliminated.  I would ask that we direct our Administrator to develop a list of how we should respond.

 

Dr. Golloub/Primary Care Associates – we received a letter regarding the property.  Has this been taken care of?  Bastone stated a letter went out.  Murphy stated this is a long history with this.  The County is involved.

 

Sandham stated he read there is a potential change order for Area 18.  What is the magnitude of that?  Mazzaccaro stated not very large.

 

Committeeman Braden stated I would like to thank those Committee members who attended Project Graduation.  Thank you all for coming and helping support Drug Awareness.

 

Replacement of resigned commission members.  I was informed that we don’t typically replace until reorganization if there are alternates available or no problems with quorums.  Environmental Commission – we did miss a meeting due to lack of quorum.   If a member resigns, are we going to hinder the committee for the rest of the year?  I throw this out for discussion.  It seems we have a number of qualified people for the commission.  We did advertise for it in the summer Montville Messenger.

 

General discussion regarding quorums, using alternates, attendance issues, etc.  Murphy stated my opinion is if you have a vacancy, you should fill it.  Braden agreed.

 

Chairwoman Nielson stated Project Graduation, Project Promotion, and the July 4th Committees are all to be commended.  Lakeland Band and all of the other sponsors also. 

 

Montville Day is September 14th, 12 noon to 4 p.m.  We are working on getting all of those arrangements made.

Sandham stated I feel we should put the Environmental Commission on the agenda for next meeting.  Discussion regarding there may be bigger issues and alternates’ attendance.  Braden will investigate and have a report on that at next meeting.  Clerk Atkinson stated there are no open resumes from last year for the Environmental Commission.

 

Meeting adjourned at 10:20 p.m.  Motion:  Braden.  Second:  Bader.  All in favor.  Motion approved.

 

Respectfully submitted,

 

 

 

                                                           

Gertrude H. Atkinson, Township Clerk

 

Last Updated ( Wednesday, 23 July 2008 )
 
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