MTC Meeting Minutes 07-22-08 Print E-mail

 

Montville Township Committee Regular Meeting

Tuesday, July 22, 2008, 6:00 p.m.

Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey

 

6:00 p.m. – Statement of Open Public Meetings Act Compliance read by Chairwoman Deborah Nielson:  “As required by the Open Public Meetings Act, adequate Notice of this meeting has been provided which Notice specified the time and place of the meeting to the extent known at that time. The Notice was posted on the bulletin board at the Municipal Building, mailed to The Daily Record, The Star Ledger, and The Citizen as well as other newspapers and it was placed on file in the Township Clerk’s office. This meeting has been properly noticed to the public in accordance with the Open Public Meetings Act.”

 

Present:          Committeeman Art Daughtry

Committeeman James Sandham, Jr.

                        Committeewoman Jean Bader

                        Committeeman Tim Braden

                        Chairwoman Deborah Nielson

 

Also present:   Frank Bastone, Township Administrator

Frances Vanderhoof, Director of Finance

Anthony Barile, Township Engineer

Martin Murphy, Township Attorney

Gertrude Atkinson, Township Clerk

 

RESOLUTION NO. 2008-CES-072208 PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12:  Litigation – Woodmont Sewers; Personnel; Contract Negotiations – First Aid Squad; and PBA.

 

Motion:  Bader.  Second:  Braden.  All in favor.  Resolution adopted.

 

At 6:05 p.m. – Closed Session.  At 7:00 p.m. – Special Joint Meeting with the Board of Education (see special joint meeting minutes).  At 8:24 p.m. - Public Session.

 

PUBLIC HEARINGS ON ORDINANCES FOR FINAL ADOPTION:

 

NO. 1 – ORDINANCE NO. 2008-32 OF THE TOWNSHIP OF MONTVILLE, MORRIS COUNTY, NEW JERSEY, AUTHORIZING THE AMOUNT OF $35,000 BE APPROPRIATED AND DISBURSED VIA RESOLUTION FROM THE OPEN SPACE DEDICATED TRUST FUND FOR APPRAISALS AND SURVEYS ON OPEN SPACE PROPERTIES AND POTENTIAL OPEN SPACE PROPERTIES:

 

Chairwoman Nielson opened the public hearing.  Hearing no comments, Chairwoman Nielson closed the public hearing.  Motion:  Bader.  Second:  Daughtry.  All in favor.  Motion approved.

 

Motion to adopt ordinance:  Daughtry.  Second:  Sandham.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Ordinance adopted.

 

NO. 2 – ORDINANCE NO. 2008-36 AUTHORIZING AN EMERGENCY APPROPRIATION NJS 40A:4-53 FOR THE ENGAGEMENT OF SPECIAL CONSULTANTS FOR THE PREPARATION, AND THE PREPARATION OF A MASTER PLAN WHEN REQUIRED IN ORDER TO CONFORM TO THE PLANNING LAWS OF THE STATE OF NEW JERSEY:

 

Chairwoman Nielson opened the public hearing.  Hearing no comments, Chairwoman Nielson closed the public hearing.  Motion:  Daughtry.  Second:  Bader.  All in favor.  Motion approved.

 

Motion to adopt ordinance:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Ordinance adopted.

 

NO. 3 – ORDINANCE NO. 2008-37 DETERMINING POSITIONS ELIGIBLE FOR THE DEFINED CONTRIBUTION RETIREMENT PROGRAM:

 

Martin Murphy, Township Attorney, stated Section 3 was added to clarify the ordinance.  This was a recommendation of the State.  Murphy read Section 3.  It is not necessary to re-advertise. 

Approve amendment.  Motion:  Sandham.  Second:  Bader.  All in favor.  Motion approved.

 

Chairwoman Nielson opened the public hearing.  Hearing no comments, Chairwoman Nielson closed the public hearing.  Motion:  Sandham.  Second:  Braden.  Motion approved.

 

Motion to adopt ordinance:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Ordinance adopted.

 

REPORTS:

 

NO. 1 – ADMINISTRATOR:  Frank Bastone, Township Administrator, reported the Township Engineer has submitted the Camp Dawson final Master Plan to Trenton. 

 

River Road speed limit – received a letter from Rosalie Schmidt, 78 River Road.  This was addressed by the Township Committee about a year ago. 

 

Chairwoman Nielson requested that the speed limit sign be placed on River Road.

 

Committeeman Sandham stated when school is open; the police should enforce people passing school buses. 

 

Nielson requested Mr. Bastone to reach out to Mrs. Schmidt directly that we are going to step up the vigilance on that road.

 

Town Hall greeter – Bastone stated as a result of department head meetings, and in an effort to promote good customer relations, we were looking at getting volunteers, senior citizens or others, to help direct people when they come in the building.  There would be no set hours.  It would be based on their availability.

 

NO. 2 – ATTORNEY:  Martin Murphy, Township Attorney, reported the Supreme Court denied certification on the Pio Costa case.  That is the end of that litigation.

 

Murphy passed out the lease the Township entered into with the Board of Education for the Edmunds Barn.  Please review for any future discussions on a lease with the BOE.

 

NO. 3 – FINANCE:  Frances Vanderhoof, Director of Finance, reported on the 2007 Municipal Audit.  It was a very good audit.  There were five recommendations as listed below.  Following each recommendation is the Township’s corrective action plan.  Also following is one comment/suggestion to management.

 

1.      The internal controls over the encumbrance accounting and purchasing systems in the Water & Sewer Utility Funds be enhanced to ensure that approved purchase orders are issued and that commitments are encumbered prior to the receipt of goods and/or services.

 

Corrective Action:  All utilities, service contracts, and all expenditures that can be assumed in advance will be encumbered as soon as the budget is adopted.  This has been done for 2008.

 

2.      Internal control procedures pertaining to purchased and disbursements in the Water Operating and Sewer Operating Funds be reviewed and enhanced to ensure sufficient appropriations are made available prior to the expenditure of funds.

 

Corrective Action:  Some operations that were previously performed by the Water & Sewer Department will be done by the Finance Department.  This will give the Director of Finance greater scrutiny over expenditures.

 

3.      Old developer escrow balances be reviewed and cleared of record.  In addition, continued efforts be made to incorporate escrow balances in internal accounting records and allocation of interest earnings to the respective developers and the Township on a monthly basis.

 

Corrective Action:  Our current does do an allocation of interest earnings on a monthly basis.  We should complete the closeout of old balances in the old system in 2008.

 

4.      Continued efforts should be made to collect prior year grant receivable balances for completed projects.

 

Corrective Action:  The only outstanding grant receivable at the present time is the amount owed on the Robbins Tract from the New Jersey Environmental Trust Fund.  This is a continuing effort of Administration, Finance, Attorney, and the Surveyor.  It is a frustrating procedure when Trenton continues to lose important paperwork sent to them.  We will continue to work with Trenton to satisfy their demands for additional surveys and reports.

 

5.      In accordance with guidelines established by the State of New Jersey Administrative Office of Courts, efforts be made to recall all tickets assigned but not issued for a period greater than six months.

 

Corrective Action:  The Police Chief has been notified that his officers are not following the guidelines of the NJ Administrative Office of Courts.  He will follow up with them to see that they comply.

 

Comment/Suggestion to Management:  Consideration should be given to implementing a central cashier for the collection of all Township fees.

 

Vanderhoof stated the 2008 capital budget provided for the implementation of the Edmunds Systems for accounting for water & sewer.  This would enable central cashiering to collect taxes and water & sewer at one time, in one location.  However, at the recommendation of the Long-Term Financial Planning Committee and the Township Committee, we are presently in the process of implementing the convenience fee for credit card users.  This process will also allow residents to pay their taxes and water & sewer bills online, with no convenience fee, or online with a credit card with a fee of 2.25% charged to the user.  Recreation will also be along online registration with either a credit card payment or a direct debit from a checking account.

 

The Township is also receiving proposals for banking services, which will be presented to the Township Committee with a recommendation from the LTFPC.  When the above is complete, we will again look at central cashiering.

 

Nielson asked if we have an estimated timeframe for the Robbins money.  Vanderhoof answered no.  The Township Attorney, Bob Oostdyk, is in contact with them.

 

Nielson asked if there is any automatic payment plan for taxes.  Vanderhoof replied no, you have to online for each payment.

 

NO. 4 – ENGINEER:  Anthony Barile, Township Engineer, reported the Horseneck Road milling and paving was completed last week.

 

The Hatfield Creek bank stabilization project is starting on July 28.

 

Committeeman Daughtry asked if there is a start date on the Route 202 traffic light.  Barile stated they ordered the equipment.  Probably about a month or so.

 

Nielson announced Montville Day is September 14 from 12 noon to 4 p.m.

 

PUBLIC PORTION FOR ITEMS NOT LISTED ON THE AGENDA:

 

Bob Morenis, 22 Lake Shore Drive, Montville, stated members of the Valhalla Civic Association and the Lake Valhalla Club are concerned about the Board of Adjustment matter concerning 21 Rockledge Road.  There are issues that may come up in the future that may need to be clarified with an ordinance.  Interpretations made by the expert to the Board of Adjustment are troubling.  We have hired an expert planner.

 

Concerns:  height on the grade/size of lot.  Much higher than the other houses.  Amount of fill – 2,200 cubic yards. 

 

Morenis distributed recommendations/clarifications from their planning expert – Dennis Hudacsko.   

 

The neighbors are saying the house should not be beyond the character of the neighborhood.  It will be seen by the lake and the residents on Lake Shore Drive.  Our planning expert is saying there should be variances for height, etc. 

 

Nielson asked what are the criteria for soil movement permits?  Barile answered less than 500 cubic yards are approved by my office.  Over 500 cubic yards comes to the Township Committee for a public hearing.  The applications usually are submitted after approval by the Land Use boards.

 

Murphy stated there is a time of decision law.  Zoning can be changed before a decision by a board.  Recommendation would be to refer this to the Planning Board.  They should come back with a recommendation. 

 

Sandham asked Mr. Morenis if they presented this and the expert testimony to the Board of Adjustment.  Morenis stated he would be happy to.  The planner has testified. 

 

Murphy stated the BOA can answer any questions regarding interpretations of the ordinance. 

 

Eileen McNally, 19 Rockledge Road, Montville, stated she lives next to the house that will be built.  My house will be thirty feet away.  Their foundation will be higher than the peak of my roof. 

 

John Murphy, 30 Stony Brook Road, Montville, stated he serves on the Design Review Committee of the town.  This is a very desirable town to live in.  We have to be very careful how we move forward.  We have steep slopes, etc.  People are going to want to build houses that are 5,000 or 6,000 s.f.  This is destroying the character of the neighborhood we have up there.  I asked that this be addressed realistically. 

 

Wojciech Mukulski, 23 Rockledge Road, Montville, stated my house, built in 1926, was built on three oversized lots.  The applicant keeps comparing his on an undersized lot.  My basement is less than 6 feet, 5 inches high.  You cannot compare their structure to mine.  We ask you to seriously consider adjustments to the zoning.  The houses on Rockledge are built into the slope.  It is completely out of character.  My property will be completely denied of sunlight.  Zoning should be protecting our citizens.  I am an architect, and a different house could be designed for that lot.  This issue has been going on for more than two years.  We have been going to the BOA meetings.  We offered negotiations; that was rejected. 

 

Nielson stated Art Daughtry and I will bring this to the Planning Board and our expert’s attention.  

 

Kathy Fisher, 49 Rockledge Road, Montville, stated when Valhalla was set up, there were certain conditions for buildings, trees, etc.  We just want to retain that, and we are asking for your help to assist us.

 

Nielson stated yes, we will.  There are tree removal permits, etc.  There are some safeguards in place.  I would like to hope that the BOA will weigh all the facts carefully.

 

Hearing no one further, Chairwoman Nielson closed the public portion.  Motion:  Daughtry.  Second:  Bader.  All in favor.  Motion approved.

 

DISCUSSION ITEMS:

 

NO. 1 – REZONING REQUEST KEKON REALTY CO., INC., 65 ROUTE 46 EAST, BLOCK 184, LOT 2:  Request to change zoning from the I-1A zone to the B-3 zone.  Refer to Planning Board for their recommendation.  Motion:  Braden.  Second:  Bader.  All in favor.  Motion approved.

 

NO. 2 – 86 RIVER ROAD – BOARD OF EDUCATION:  Discussed at joint meeting held earlier this evening.  Terms of the lease and the exact square footage to be worked out.  Directed the BOE to work with the fire department. 

 

Sandham stated I want to make sure we work out the lease terms and other items such as parking lot maintenance, etc.

 

Murphy stated take a look at the sample lease and give me your recommendations.

 

NO. 3 – DRIVER CRITERIA POLICY – MUNICIPAL VEHICLES:  Needs more clarification.  Held to next meeting.

 

NO. 4 – RECREATION PARTICIPANT ASSESSMENT FEE:  Review of draft ordinance.  Bastone stated Recreation reviewed all fees.  There is an asterisk by the ones that should not be included for the $5 fee. 

 

Nielson asked exactly what is the $5 for?  Needs to be clarified.  Should state in the ordinance.

 

Daughtry suggested that he forward to them his e-mail that started this.  It was to pay for lights and to start a sinking fund for turf. 

 

Bastone stated they need to clarify utilities for 5th Base.

 

Daughtry stated some is to be used for operating and some is to be used for capital.  I will re-forward original e-mail.  We can’t lose sight that Recreation wanted to compensate MBSA for their lights.

 

NO. 5 – DEER:  Bastone stated he talked to Morris County, and it appears that they will be changing to eight full-day shotgun days and include bow season 1/1/09 to 2/21/09 Monday through Friday.  Township Committee agreed – continue with County program.

 

ORDINANCE INTRODUCTION:

 

NO. 1 – ORDINANCE NO. 2008-38 AMENDING CHAPTER 10 OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE AND PROHIBITING OVERNIGHT PARKING ON ALL MUNICIPALLY OWNED PROPERTY:

 

Bader stated there should be exceptions for utility companies for overnight, and we charge them. 

 

Committeeman Braden asked can we have waivers?  Murphy answered the problem with waivers is you have to set up standards.

 

Daughtry stated utility companies are supposed to let the police department know and get permission to park there. 

 

Sandham asked what happens if a Township function goes past 11 p.m.?  Braden suggested changing the ordinance to 12 midnight or 1 a.m. 

 

Bastone stated there should be an allowance for municipally owned vehicles and municipal employees’ vehicles. 

 

Carry introduction of ordinance to next meeting.

 

RESOLUTION AUTHORIZING CONSENT AGENDA NO. 2008-CA12:  Motion:  Sandham.  Second:  Bader.  Discussion:  Item D – Bader asked who is in control of the $5,000.  Vanderhoof answered she will put it through as a Chapter 159 in the 2008 budget.  The money will be paid out through the voucher/purchase order system.  It will go through department, finance, and administration approval. 

 

Chairwoman Nielson left the meeting at this time.

 

Roll call vote on consent agenda – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, absent.  Resolution adopted.

 

CONSENT AGENDA ITEM A – RESOLUTION PROVIDING FOR THE CANCELLATION OF CHECKS AND TRANSFER OF MONIES TO THE TOWNSHIP OF MONTVILLE GENERAL FUND FROM THE MUNICIPAL COURT:

 

            WHEREAS, the following check has not been cashed, and the recipient claims no monies due:

 

            Check #2436, dated May 7, 2007, $39.00

 

            WHEREAS, the Township of Montville has been notified by the bank, Lakeland, that the check was not cashed.

 

            NOW, THEREFORE, BE IT RESOLVED, that these monies, $39.00, be transferred to the Montville Township General Fund as of this date.

 

CONSENT AGENDA ITEM B – RESOLUTION CERTIFYING 2007 MUNICIPAL AUDIT:

 

WHEREAS, N.J.S.A. 40A:5-4 requires the governing body of every local unit to have made an annual audit of its books, accounts and financial transactions; and

WHEREAS, the Annual Report of Audit for the year 2007 has been filed by a Registered Municipal Accountant with the Municipal Clerk pursuant to N.J.S.A. 40A:5-6, and a copy has been received by each member of the governing body; and

WHEREAS, R.S. 52:27BB-34 authorizes the Local Finance Board of the State of New Jersey to prescribe reports pertaining to the local fiscal affairs; and

WHEREAS, the Local Finance Board has promulgated N.J.A.C. 5:30-6.5, a regulation requiring that the governing body of each municipality shall by resolution certify to the Local Finance Board of the State of New Jersey that all members of the governing body have reviewed, as a minimum, the sections of the annual audit entitled “Comments and Recommendations;” and

 

WHEREAS, the members of the governing body have personally reviewed as a minimum the Annual Report of Audit, and specifically the sections of the Annual Audit entitled “Comments and Recommendations,” as evidenced by the group affidavit form of the governing body attached hereto; and

 

WHEREAS, such resolution of certification shall be adopted by the Governing Body no later than forty-five days after the receipt of the annual audit, pursuant to N.J.A.C. 5:30-6.5; and

WHEREAS, all members of the governing body have received and have familiarized themselves with, at least, the minimum requirements of the Local Finance Board of the State of New Jersey, as stated aforesaid and have subscribed to the affidavit, as provided by the Local Finance Board; and

WHEREAS, failure to comply with the regulations of the Local Finance Board of the State of New Jersey may subject the members of the local governing body to the penalty provisions of R.S. 52:27BB-52, to wit:

R.S. 52:27BB-52: A local officer or member of a local governing body who, after a date fixed for compliance, fails or refuses to obey an order of the director (Director of Local Government Services), under the provisions of this Article, shall be guilty of a misdemeanor and, upon con­viction, may be fined not more than one thousand dollars ($1,000.00) or imprisoned for not more than one year, or both, in addition shall forfeit his office.

NOW, THEREFORE BE IT RESOLVED, that the Township Committee of the Township of Montville, hereby states that it has complied with N.J.A.C. 5:30-6.5 and does hereby submit a certified copy of this resolution and the required affidavit to said Board to show evidence of said compliance.

CONSENT AGENDA ITEM C – RESOLUTION AUTHORIZING THE RETURN OF CASH BONDS POSTED WITH THE TOWNSHIP OF MONTVILLE:

WHEREAS, certain cash bonds have been posted with the Township of Montville to secure the performance of obligations; and

 

            WHEREAS, the Engineering Department has verified that the improvements, the installation of which were secured by the cash bonds, have been installed in a satisfactory manner and has recommended the release of cash bonds.

 

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, County of Morris and State of New Jersey, that the following cash performance bonds shall be released:

 

NAME/LOCATION

 

TYPE OF BOND

AMOUNT TO BE

RETURNED

 

W. Manicone

23 Whitehall Road

Towaco, New Jersey

(Block 100, Lot 5.01)

 

 

Driveway

Soil Stabilization

 

 

$2,250.00

$   500.00

S. & E. Savastano

6 Stoney Pond Way

Montville, New Jersey

(Block 33, Lot 40.14)

 

 

 

Soil Stabilization

 

 

 

$   500.00

Goran Kociski

24 Pine Brook Road

Towaco, New Jersey 

(Block 116, Lot 28)

 

 

 

Road Opening Permit

 

 

 

$1,000.00

Stephen Sharpe

13A Redding Place

Towaco, New Jersey 

(Block 109, Lot 9)

 

 

Soil Movement Permit

Performance

 

 

 

$   500.00

K. & S. Scelba

1 Park Avenue

Towaco, New Jersey

(Block 39, Lot 36)

 

 

 

Soil Stabilization

 

 

 

$   500.00

          BE IT FURTHER RESOLVED that a copy of this Resolution shall be forwarded to the Chief Financial Officer.

 

CONSENT AGENDA ITEM D – RESOLUTION ACCEPTING PERFORMANCE GUARANTEE – WILLIAM KEATING, BLOCK 51, LOTS 28 & 33:  137 Route 202.  Cash $5,000.00 to satisfy Historic Preservation Review Commission conditions of approval.

 

CONSENT AGENDA ITEM E – RESOLUTION OF THE TOWNSHIP OF MONTVILLE, COUNTY OF MORRIS, STATE OF NEW JERSEY, AUTHORIZING THE ACCEPTANCE OF ELECTRONIC FUND TRANSFERS AND CREDIT CARD PAYMENT FOR THE SATISFACTION OF MUNICIPAL CHARGES:

 

WHEREAS, the Township of Montville, of the County of Morris, in the State of New Jersey seeks the ability to accept electronic fund transfers and credit card methods of payment for municipal charges; and

 

WHEREAS, the State of New Jersey has enacted legislation known as the “Government Electronic Payment Acceptance Act,” codified at N.J.S.A. 40A: 5-43 et seq., that enables a municipality and its constituent parts to establish credit card and electronic fund transfer payment systems upon resolution of the governing body, specifying the types of charges, taxes, fees, assessments, fines, or other obligations approved for such payment modality; and

 

WHEREAS, the State of New Jersey Department of Community Affairs has promulgated regulations and guidelines, codified at N.J.A.C. 5: 30-9.1 et seq., for the utilization of credit card and electronic fund transfer payment systems by local government units; and

 

WHEREAS, the Township of Montville has entered into a written contract with a processor of electronic receipt transactions, and this contract was executed in conformance with N.J.S.A. 40A: 11-1, et seq.; and

 

WHEREAS, it is the desire of the Township Committee to enable Montville Township to accept credit cards and electronic fund transfers for payment of appropriate obligations which include municipal taxes, Recreation Department fees and charges, and Water & Sewer Department fees and.

 

NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, as follows:

 

Section 1.      The Township Committee does hereby authorize the Township to accept credit cards and electronic fund transfers for the payment of municipal fees and payments that may be due the Township.   All charges incurred as a result of credit card payments shall be charged to the individual making payment and made part of the payment. 

 

Section 2.      The use of credit card and electronic fund transfer payments are subject to the applicable provisions of law specified in this resolution and the Finance Officer is hereby authorized to develop payment and receipt procedures conforming thereto.

 

RESOLUTIONS:

 

NO. 1 – RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR THE PINE BROOK ROAD WATER MAIN PROJECT:

 

WHEREAS, eleven (11) bids were received for the Pine Brook Road Water Main Project (Contract 2007.24); and

 

            WHEREAS, the lowest responsible bid of $148,951 was received from R. Vernieri; and

           

WHEREAS, the Township Water and Sewer Engineer has recommended the award to R. Vernieri.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that R. Vernieri shall be awarded the Contract for the Pine Brook Road Water Main Project (Contract 2007.24) in an amount of $148,951.

 

Motion:  Bader.  Second:  Braden.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, absent.  Resolution adopted.

 

NO. 2 – RESOLUTION AUTHORIZING THE ISSUANCE OF 2008 LIMOUSINE OWNER’S LICENSE AND LIMOUSINE DRIVER LICENSES – BEST ABSOLUTE EXPRESS, LLC:  328 Changebridge Road, Pine Brook.  Five drivers.  Approved by applicable municipal agencies.  Motion:  Bader.  Second:  Daughtry.  All in favor except Nielson - absent.  Resolution adopted.

 

Chairwoman Nielson returned to the meeting at this time.

 

NO. 3 -  RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND HATCH MOTT MACDONALD:  Lake Montowac Dam Project engineering, $10,000.00.  Motion:  Daughtry.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 4 – APPOINTMENT TO THE ENVIRONMENTAL COMMISSION:  Appoint Lawrence Kornreich from Alternate #2 to regular member for an unexpired three-year term ending December 31, 2010 (Charles Perry’s unexpired term).  Appoint Ray Hinkle as Alternate #2 for an unexpired two-year term ending December 31, 2009.  Motion:  Braden.  Second:  Daughtry.  All in favor.  Resolution adopted.

 

NO. 5 – RESOLUTION APPROVING OPEN AND CLOSED SESSION MINUTES:  Approval of closed session and public session minutes - regular meetings June 10, 2008; and July 8, 2008.  Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

Approval of special meeting minutes June 20, 2008.  Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, abstain; Nielson, yes.  Resolution adopted.

 

NO. 6 – RESOLUTION APPROVING THE REVIEW/RELEASE OF CLOSED SESSION MINUTE ITEMS NOT YET RELEASED FROM VARIOUS MEETINGS OF 2008:  Closed session minutes released as per the following schedule.  Dates in bold indicate items being released at this meeting.  The need for confidentiality continues to justify the redaction of minutes concerning the items with no date released indicated in the schedule:

 

MONTVILLE TOWNSHIP COMMITTEE CLOSED SESSION MINUTES 2008

 

TOPIC

DATES DISCUSSED

DATES REVIEWED FOR DISPOSITION

DATE RELEASED

Starkey property acquisition

01/08/08

07/08/08

02/26/08

05/27/08

07/22/08

 

Tipcor property acquisition

01/08/08

04/08/08

03/25/08

06/10/08

02/26/08

05/27/08

07/22/08

 

Personnel

01/08/08

02/26/08

05/27/08

07/22/08

 

Potential Litigation – Lt. David Johnson

07/08/08

07/22/08

 

Meadows Condo Association – contract negotiations

01/08/08

01/22/08

02/26/08

02/26/08

05/27/08

07/22/08

 

Personnel – sanitarian position

01/08/08

02/26/08

05/27/08

07/22/08

 

Lotta Lettuce litigation

01/08/08

01/22/08

02/26/08

07/22/08

02/26/08

 

Litigation – NJDEP-86 River Road tank

01/22/08

02/26/08

 

02/26/08

Animal Control Contracts – Contract negotiations

01/22/08

02/26/08

05/27/08

07/22/08

 

Township Attorney – Contract negotiations

01/22/08

 

02/26/08

 

02/26/08

Personnel

01/22/08

02/26/08

05/27/08

07/22/08

 

Blue Collar Union – Contract negotiations

01/22/08

02/26/08

04/22/08

02/26/08

05/13/08

05/27/08

07/22/08

 

Potential litigation – billboards/sign code

02/12/08

05/13/08

05/27/08

07/22/08

 

Attorney-client privilege – local public contract law exemptions

02/12/08

05/13/08

05/27/08

 

Labor Counsel – terminal leave issues

02/12/08

05/13/08

05/27/08

07/22/08

 

Personnel – nonunion employees

02/12/08

05/13/08

05/27/08

07/22/08

07/22/08

Property Acquisition – Changebridge Road Extension

02/12/08

02/26/08

04/08/08

05/13/08

05/27/08

07/22/08

 

Bonnieview Litigation

02/26/08

03/25/08

05/13/08

05/27/08

07/22/08

 

Attorney-Client Privilege

02/26/08

05/13/08

05/27/08

07/22/08

 

Litigation – Pio Costa

03/11/08

06/10/08

05/13/08

07/22/08

05/13/08

07/22/08

Personnel

03/11/08

05/13/08

05/27/08

07/22/08

 

Potential Litigation – GI Auto

03/25/08

05/27/08

05/27/08

05/27/08

Tax Appeal Pernwill

04/08/08

05/13/08

05/13/08

Tax Appeal Novin

04/08/08

05/13/08

05/13/08

Contract Negotiations – Ambulance contract

04/08/08

 

05/13/08

05/27/08

07/22/08

 

Personnel – Recreation summer staff

03/25/08

05/27/08

07/22/08

05/27/08

Property Acquisition - Pinto

03/25/08

04/22/08

05/27/08

07/22/08

 

Property Acquisition - Rockline

03/25/08

04/22/08

05/27/08

07/22/08

 

Contract Negotiations – First Aid Squad

03/25/08

04/22/08

06/10/08

07/08/08

05/27/08

07/22/08

 

Contract Negotiations – Morris Land Conservancy

04/22/08

05/27/08

05/27/08

Contract Negotiations – PBA

07/08/08

07/22/08

 

Tax Appeal – Apple Partners/Woodmont Properties

07/08/08

07/22/08

07/22/08

Contract Negotiations – BOE – 86 River Road

07/08/08

07/22/08

 

Property Acquisition - Dellechiaie

06/10/08

07/08/08

07/22/08

 

Potential Litigation - PBA

06/10/08

07/22/08

 

Attorney-Client Privilege – Sidewalk Liability

06/10/08

07/22/08

07/22/08

 

Motion:  Bader.  Second:  Braden.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 7 – RESOLUTION APPROVING THE LISTING OF BILLS AND SIGNING OF CHECKS:  Listing of bills approved; and the Mayor and Township Clerk are authorized to sign the checks.  Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 8 – ACCEPTANCE OF RESIGNATION OF N.J. CIFARETTO FROM THE ECONOMIC DEVELOPMENT COMMITTEE:  With regrets.  Motion:  Bader.  Second:  Sandham.  All in favor.  Resolution adopted.

 

COMMITTEE REPORTS:

 

Committeeman Braden – none.

 

Committeewoman Bader – none.

 

Committeeman Daughtry asked Mrs. Vanderhoof about the follow-up on the funds with Kathy Fisher.  Vanderhoof stated I asked Ms. Fisher for copies of the forms she submits to the State.  I have not heard. 

 

Daughtry asked Mr. Murphy do I have this discussion with the Chairperson or the whole HPRC?  Also, do we have recourse?  Murphy answered yes.  These are funds that are identified as having been received.

 

Committeeman Sandham reported on the Open Space Committee meeting.  We are submitting the grant application to Morris County. 

 

Long-Term Financial Planning Committee meets this Thursday.  We will be reviewing the banking proposals. 

 

There was an accident at the Doremus House.  Bastone stated we will be submitting that to JIF.

 

Chairwoman Nielson asked do we have an update on the organizations’ financial disclosure forms?  Vanderhoof replied the Towaco Civic Association, VFW, Republican Club, and Democratic Club have not responded.

 

Daughtry suggested the representatives from the two parties – Republican and Democratic follow up on – himself and Jean Bader.

 

Sandham stated I did go to the VFW meeting.  They feel because they lease, they do not fall under the financial disclosure. 

 

Braden stated we do set up all of their chairs, etc.

 

Nielson stated she, Fran Vanderhoof, and Frank Bastone attended the New Jersey Natural Gas event.  They are going to have a rate increase.  There are programs for those that have difficult affording.

 

Meeting adjourned at 10 p.m.  Motion:  Daughtry.  Second:  Bader.  All in favor.  Motion approved.

 

Respectfully submitted,

 

 

 

                                                           

Gertrude H. Atkinson, Township Clerk

 

Last Updated ( Wednesday, 20 August 2008 )
 
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