MTC Meeting Minutes 09-09-08 Print E-mail

 

Montville Township Committee Regular Meeting

Tuesday, September 9, 2008, 7:00 p.m.

Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey

 

7:00 p.m. – Statement of Open Public Meetings Act Compliance read by Chairwoman Deborah Nielson:  “As required by the Open Public Meetings Act, adequate Notice of this meeting has been provided which Notice specified the time and place of the meeting to the extent known at that time. The Notice was posted on the bulletin board at the Municipal Building, mailed to The Daily Record, The Star Ledger, and The Citizen as well as other newspapers and it was placed on file in the Township Clerk’s office. This meeting has been properly noticed to the public in accordance with the Open Public Meetings Act.”

 

Present:          Committeeman Art Daughtry

Committeeman James Sandham, Jr.

                        Committeewoman Jean Bader

                        Committeeman Tim Braden

                        Chairwoman Deborah Nielson

 

Also present:   Frank Bastone, Township Administrator

Anthony Barile, Township Engineer

Martin Murphy, Township Attorney

Gertrude Atkinson, Township Clerk

 

RESOLUTION NO. 2008-CES-090908 PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12:  Litigation – Lotta Lettuce; Property acquisition; Contract negotiations – Board of Education lease; Blue Collar contract; PBA contract; and Condominium agreements.

 

Motion:  Sandham.  Second:  Daughtry.  All in favor.  Resolution adopted.

 

At 7:00 p.m. – Closed Session.  Township Committee recessed Closed Session at 8:04 p.m. and moved into Public Session.  Motion:  Daughtry.  Second:  Bader.  All in favor.  Motion approved.

 

Chairwoman Nielson read the Statement of Open Public Meetings Act Compliance again for the record.

 

Prayer and Pledge of Allegiance led by Committeeman Braden.

 

PRESENTATION TO EVANGELICAL MISSION IN HONOR OF THEIR 40TH ANNIVERSARY:  The Township Committee presented a plaque to Reverend Moses Yang of the Evangelical Mission in honor of their 40th anniversary.

 

PRESENTATION TO MAYOR DEBORAH NIELSON:  The Township Committee presented a proclamation to Mayor Nielson from Governor Jon Corzine in honor of New Jersey’s women mayors.

 

PUBLIC HEARINGS ON ORDINANCES FOR FINAL ADOPTION:

 

NO. 1 – ORDINANCE NO. 2008-38 AMENDING CHAPTER 10 OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE AND PROHIBITING OVERNIGHT PARKING ON ALL MUNICIPALLY OWNED PROPERTY:

 

Chairwoman Nielson opened the public hearing.  Hearing no comments, Chairwoman Nielson closed the public hearing.  Motion:  Bader.  Second:  Braden.  All in favor.  Motion approved.

 

Motion to adopt ordinance:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Ordinance adopted.  Ordinance takes effect on January 1, 2009.

 

REPORTS:

 

NO. 1 – ADMINISTRATOR:  Frank Bastone, Township Administrator, reported he sent a memo to the Department Heads and Township Committee initiating the 2009 budget process.

 

Bastone reported they have a proposal from LEW Corporation for the turf field lead testing at Camp Dawson.  His recommendation is to award the contract.  Formal resolution will be on next meeting’s agenda.

 

Bastone reported there will be a presentation on alternative health benefit programs at the September 23rd meeting.

 

NO. 2 – ATTORNEY:  Martin Murphy, Township Attorney, reported they were successful in the Montville Center appeal to the Appellate Division.  The plaintiff has filed a request for recertification from the Supreme Court.  The Supreme Court has to decide if they will take the case.

 

NO. 3 – FINANCE:  No report.

 

NO. 4 – ENGINEER:  Anthony Barile, Township Engineer, reported on the Laurel Green subdivision (Rathbun Road).  He had a meeting on site with the contractor.  Also, the head of the Morris County Soil Conservation District inspected the site last week.  They found it to be in compliance with their requirements.  I met with the developer on August 27.  We reviewed the repair of the drainage situation as well as the buffering he will do around the chamber. 

 

On September 5, the developer repaired the drainage pipe and partially filled the area around the chamber where he will plant the shrubs.   He cut down the tree on the Roughgarden’s property. 

 

Between Mrs. White and myself, I feel we have kept Mr. Virkler and Mrs. Roughgarden up to date on what has taken place via e-mail.

 

Committeeman Sandham stated he was there on Sunday.  While the developer has done what we asked, it is still a mess down there.  There are residents down there that are unhappy. 

 

Chairwoman Nielson asked about the status of the traffic signal at Route 202 and Park Avenue.

 

Barile stated they are expecting the material to be delivered next week.  Construction will follow.  The construction probably takes about three weeks.

 

Nielson asked about the status of the left turn signal on River Road and Changebridge Road.

 

Barile stated Tom Mazzaccaro spoke to the County, and they told him they no longer had funding for that.  I wrote a letter to the County Engineer and asked him to secure funds for this.  They usually will for roads if not too costly.  I know they had funded this a few years back.

 

Bastone stated he did receive a response from the BPU regarding the vegetative management resolution and letter.  You have a copy in your mailboxes.

 

Nielson stated she met with residents and a representative of BPU today.  Senator Pennacchio is meeting with them on Thursday discussing a moratorium on additional clear cutting in the town until the rules are modified and adopted in the spring.  We are trying to work through Senator Pennacchio and the BPU representatives.

 

Committeeman Daughtry stated he had questions from some of the senior citizens.  Are we paving where the signals are going in?  Are we paving under the trestles? 

 

Barile stated that is the County.  I don’t think the area will be disturbed.  I have been studying the drainage under that trestle (by Park Avenue).

 

Daughtry stated he met out on Waughaw Road with Tony Barile and Herb Ackerman about the drainage issue.  Barile stated the water crosses the road at #132.  I asked Mr. Ackerman to look into whether there is still a pipe under the driveway there.  Fixing that would alleviate some of the problem.  The other water that runs off of Mr. Pio Costa’s property is another problem. 

 

Daughtry stated he had asked Mr. Barile to look at the final approvals to see if improvements were part of the approvals.  Barile stated I looked at the resolution and the plans, and there is no improvements to Waughaw Road shown on the plans.  The resolution reads “improvements will be effected by the applicant along the frontage of Waughaw Road in accordance with the provisions of the ordinances of the Township of Montville.”  I have been working with Mrs. White to get a clarification of this.

 

Nielson stated New Jersey Transit said they would be painting the trestles.  Have we heard when they are starting that?  Barile answered I have not heard from them.  I would imagine they will be more in contact with the Police.  I will let you know.

 

Nielson stated Thursday, September 11th, is the 9/11 Memorial Service at 11 a.m.  September 14 is Montville Day.  We are looking for volunteers for the dunk tank.

 

DISCUSSION ITEMS:

 

NO. 1 – CAMP DAWSON MASTER PLAN:  Bastone stated you have the letter from the NJDEP that they approved the master plan.  We recommended some items in the budget.  We recommend that we proceed with the driveway and the parking at this time.  The money is there.

 

Nielson asked how many parking spaces are proposed in the main parking area?  Barile replied 150. 

 

Nielson stated she was out there this weekend.  There were 350 cars.  I would ask you to look at this again.  Barile stated we are keeping the hill as overflow parking.

 

Nielson stated that 350 does not include the coaches, etc. that park in the back.

 

Daughtry stated this is all we can get out of the DEP. 

 

Barile stated this plan is making it safer.  There is a drop-off zone for buses, etc. 

 

Motion to use the appropriated funds for the driveway and the parking area:  Sandham.  Second:  Daughtry.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Motion approved.

 

NO. 2 – CAMP DAWSON NOISE COMPLAINT:  Bastone stated we received a noise complaint.  Recommendation is to refer it to the Recreation Commission. 

 

Committeeman Braden stated we have a noise ordinance that states 10 p.m.  Camp Dawson closes at 10:30 p.m.  There is a conflict.  That needs to be hashed out. 

 

Township Committee all in favor to refer to Recreation Commission.

 

NO. 3 – PLANNING INCENTIVE GRANT:  Bastone stated the NJDEP Green Acres Planning Incentive Grant Application is due at the end of the month.  Our current course of action is to use the balance of the 2006 funds, $215,000, for the Starkey property.  For 2009, we will make application for $345,000.  Formal resolution next meeting.

 

PUBLIC PORTION:

 

Frances Work, 4 Brook Valley Road, Towaco, spoke about Camp Dawson.  My complaint is the noise – air horns, whistles.  This has been going on for two years.  The noise is annoying.  I am happy that the field is there, but I feel my rights are being violated.  I sent the letter to all of you and the Recreation Commission.  I know there are other people upset about it also.

 

Nielson stated Art Daughtry and Trudy Atkinson will make sure you have the information about the Recreation Commission meetings.  Daughtry stated your letter was very good.  How would you fix the problem?

 

Work stated if the lights were off at 9:30 p.m. that would fix it.

 

Braden stated they will get this to the Recreation Commission to handle.

 

Mort Grossman, Lee Court, Montville, stated his grandchildren live by MacLeay Road and Virginia Road.  There is a mother bear and her babies that walk by each day toward the railroad tracks.  What do we do?  Ignore them?

 

Bastone stated you should call the Police.

 

Daughtry inquired as to whether Kathy Fisher, since she is here, was here to resolve the financial issues of the HPRC.  She indicated she was not and she has e-mailed Fran Vanderhoof on it.

 

Daughtry stated he just wanted to make sure.

 

Nielson stated unfortunately Fran Vanderhoof is not here so if there are additional questions they will schedule it for a future meeting.

 

Hearing no one further, Chairwoman Nielson closed the public portion.  Motion:  Bader.  Second:  Braden.  All in favor.  Motion approved.

 

ORDINANCE INTRODUCTIONS:

 

NO. 1 – ORDINANCE NO. 2008-39 AMENDING CHAPTER 3.02 ENTITLED “FEES” OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE AND ESTABLISHING A NEW RECREATION ASSESSMENT OF $5.00 TO BE ADDED TO RECREATION FEES:

 

Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for September 23, 2008, at 8 p.m.  Motion:  Bader.  Second:  Braden.  Discussion:  Bastone stated the only change from prior discussion at a prior meeting is the definition of what the money will be used for.

 

Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Motion approved.

 

RESOLUTION AUTHORIZING CONSENT AGENDA NO. 2008-CA14:  Motion:  Sandham.  Second:  Bader.  All in favor.  Resolution adopted.

 

CONSENT AGENDA ITEM A – RESOLUTION AUTHORIZING THE RETURN OF CASH BONDS POSTED WITH THE TOWNSHIP OF MONTVILLE:  G. & M. Bio, Block 113, Lot 43.11, driveway & soil stabilization - total $5,355.00.

 

CONSENT AGENDA ITEM B – RESOLUTION PROVIDING FOR THE CANCELLATION OF A CHECK AND TRANSFER OF MONIES TO THE TOWNSHIP OF MONTVILLE OPERATING ACCOUNT:

 

            WHEREAS, the following check has not been cashed, and this account is in the process of being closed, and the recipient claims no money due to them; and

 

DEF I – Escrow Account Bank of America

 

CK 2333            $705.00            10/09/07

 

            WHEREAS, the Township of Montville has been notified by Bank of America that the check has not been cashed.

 

            NOW, THEREFORE, BE IT RESOLVED that the un-cashed check in the amount of  $705.00,  DEF I Account, be transferred to the General Operating Account as of this date,  September 9, 2008.

 

CONSENT AGENDA ITEM C – RESOLUTION APPOINTING FRANCES VANDERHOOF ACTING TAX COLLECTOR:

 

WHEREAS, it is necessary for the Township to appoint an Acting Tax Collector; and

           

WHEREAS, Frances Vanderhoof possesses the necessary certifications to serve in the capacity of Acting Tax Collector; and

           

WHEREAS, the Township Committee wishes to appoint Frances Vanderhoof Acting Tax Collector for the Township of Montville.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that Frances Vanderhoof is hereby appointed Acting Tax Collector for the Township of Montville.

 

CONSENT AGENDA ITEM D – RESOLUTION AUTHORIZING THE PROCESSING OF CERTAIN TAX SALE CERTIFICATE REDEMPTIONS:

 

BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the following tax sale certificate redemptions be processed by the Department of Finance:

 

            Block 123   Lot 21

            150 River Road, Unit J3A

            Lien Certificate Redemption

            To:              Park Finance                                                                       $5,753.52

 

            Block 76   Lot 11

            74 River Road

            Lien Certificate Redemption

            To:             Park Finance                                                                       $1,115.05       

 

CONSENT AGENDA ITEM E – RESOLUTION AUTHORIZING CHAPTER 159 APPROPRIATION:  2008 Municipal Budget:  Revenue title:  Police-Over the Limit Under Arrest $5,000.00.  Appropriation Title:  Police-Over the Limit Under Arrest $5,000.00.  Local Match - source:  None.

 

CONSENT AGENDA ITEM F – RESOLUTION ADOPTING AN AMENDED USE OF TOWNSHIP FACILITIES POLICY:

 

WHEREAS, the Township Committee adopted a policy governing the use of Township owned facilities; and

           

WHEREAS, the Township Committee has determined that it is necessary to amend its policy governing the use of Township owned facilities.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the amended policy for use of Township facilities attached hereto is hereby approved and adopted and shall be implemented as soon as possible.

 

CONSENT AGENDA ITEM G – RESOLUTION AUTHORIZING A PERMIT FOR A SEASONAL FARM SALE:

 

WHEREAS, Conklin Farm, 65 River Road, Montville, New Jersey, has applied for a special permit to have their annual Fall pumpkin picking event to be held from Saturday, September 20, 2008, through Friday, October 31, 2008; and

 

WHEREAS, the Township Committee finds that the farm sale would be unobjectionable provided that the following stipulations be adhered to:

 

1.      Six signs in locations as per attached and placed in compliance with the Traffic Safety Officer’s and Zoning Officer’s recommendations.  Signs must be removed by November 1, 2008.

 

2.      Compliance with the Montville Township Health Department’s food licensing regulations.

 

3.      Compliance with the Montville Fire Prevention Bureau’s Regulations.

 

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that a permit to Conklin Farm for a Fall pumpkin picking event to be held from Saturday, September 20, 2008, through Friday, October 31, 2008, shall be issued.

 

CONSENT AGENDA ITEM H – RESOLUTION AUTHORIZING THE ISSUANCE OF BILLIARD LICENSES – 09/01/08 – 08/31/09:

 

WHEREAS, Chapter 5.08 of the Revised General Ordinances of the Township of Montville requires any person, firm or corporation operating a public pool or billiard saloon or room to obtain a license from the Township Committee; and

           

WHEREAS, the Township Clerk has received the following applications and applicable fees for Billiard Licenses:

 

Name of Business

Address

Owner's Name

 

Red Barn Liquors & Pub – 1 billiard table

 

446 Route 202

Towaco, NJ

 

David Forte

 

 

 

County Line Pub – 1 billiard table

100 Bloomfield Avenue

Pine Brook, NJ

Anthony F. Gulla

 

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the Township Clerk is authorized to issue Billiard Licenses to the following applicants for the period 09/01/08 – 08/31/09.

Name of Business

Address

Owner's Name

 

Red Barn Liquors & Pub

 

446 Route 202

Towaco, NJ

 

David Forte

 

 

 

County Line Pub – 1 billiard table

100 Bloomfield Avenue

Pine Brook, NJ

Anthony F. Gulla

 

CONSENT AGENDA ITEM I – RESOLUTION AUTHORIZING A BLOCK PARTY ON EAGLE DRIVE 09/06/08:  No rain date.

 

CONSENT AGENDA ITEM J – RESOLUTION AUTHORIZING A BLOCK PARTY ON DAHL DRIVE 09/20/08:  Rain date 10/04/08.

 

CONSENT AGENDA ITEM K – RESOLUTION AUTHORIZING A BLOCK PARTY ON KRISTEN COURT 09/20/08:  Rain date 09/21/08.

 

CONSENT AGENDA ITEM L – APPOINTMENT OF J. DEANE DRISCOLL FROM ALTERNATE #1 TO PERMANENT MEMBER OF THE ECONOMIC DEVELOPMENT COMMITTEE:  Unexpired three-year term ending 12/31/08.

 

RESOLUTIONS:

 

NO. 1 – RESOLUTION CONFIRMING THE AWARD OF CONTRACT TO EDWARD J. ALBERT & SONS, INC. FOR THE LICENSED ELECTRICAL CONTROL AND TECHNICAL SERVICES FOR PUBLIC UTILITIES, WATER, AND SANITARY SEWER:

 

WHEREAS, bids were received on September 5, 2007 for the Licensed Electrical Control and Technical Services for Public Utilities, Water, and Sanitary Sewer; and

           

WHEREAS, the lowest responsible bid was submitted by Edward J. Albert & Sons, Inc.; and

           

WHEREAS, the Finance Officer recommended an award to Edward J. Albert & Sons, Inc.; and

           

WHEREAS, this was a two-year contract which the Township has accepted and has been utilizing the services and now desires to confirm the award of contract.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the Township confirms the award of bid to Edward J. Albert & Sons, Inc. for the Licensed Electrical Control and Technical Services for Public Utilities, Water and Sanitary Sewer for a contract price of $66.91 per hour ($100.37 overtime) for first year and $70.00 ($105.00 overtime) for the second year, and no extra charge for the bucket truck.

 

Motion:  Daughtry.  Second:  Braden.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 2 – RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR A DIESEL POWERED LIFT-OFF CONTAINER TRUCK:

 

WHEREAS, one (1) bid was received for the Diesel Powered Lift-Off Container Truck; and

 

            WHEREAS, the responsible bid of $161,954.00 was received from Beyer Brothers, 109 Broad Avenue, Fairview, NJ 07022; and

 

            WHEREAS, the Township Water and Sewer Director and the Chief Financial Officer have recommended the award to Beyer Brothers.

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that Beyer Brothers shall be awarded the Contract for the Diesel Powered Lift-Off Container Truck in the amount of $161,954.00.

 

Motion:  Sandham.  Second:  Bader.  Discussion:  Daughtry asked if this was in the capital budget.  Bastone replied yes.  Daughtry – ok as long as it was in there and was identified as that.

 

Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 3 – RESOLUTION AUTHORIZING CHANGE ORDER #1 IN A CONTRACT BETWEEN THE TOWNSHIP OF MONTVILLE AND LG II CO., INC.:

 

WHEREAS, The Township of Montville and LG II Co., Inc. entered into a Contract for the Phase II:  Restoration of the Henry Doremus House; and

           

WHEREAS, it has been determined that certain changes to this Contract are necessary; and

           

WHEREAS, the details of the proposed Change Order are as follows:

 

1.

Install additional flooring in Room 102 and in the attic above Room 102 using salvaged flooring that matches the existing in size, and shape.  This Work is above and beyond the allowance provided as part of the scope of work in the Contract Documents.

 

 

 

 

Cost:    $    8,264.00

2.

Remove existing fascia and install new fascia matching the height of the rake board trim.

 

Cost:    $      560.00

3.

Remove flooring in Room 203 above the jambless fireplace.  In length, the flooring removal shall extend from the south framing member to the north framing member.  In width, remove only as much as required to demolish the plywood patch.  Install new flooring matching the existing flooring in Room 203. Install wide board shim material matching the existing shims.

 

 

 

 

 

 

Cost:    $  2,238.00

4.

Install wood members cantilevered across the existing attic flooring to support currently unsupported attic floorboards.  The new wood members shall be a minimum of twice the length of the unsecured boards and equal in width.  They shall be fastened 6” o.c. in an alternating pattern from above into both the secure floorboards and the unsecured flooring so the fastener is not exposed on the underside of the flooring below.

 

 

 

 

 

 

Cost:    $  2,627.00

5.

Remove the existing downspout elbow sections of the downspout that connects all three downspouts on the main building.  Install new TSC downspout elbows and sections between the elbows.

 

 

 

Cost:    $     990.00

6.

Remove the existing cellar bulkhead door and structure on the east elevation.  Install a new bulkhead door and structure as per SD1 & SD2 (provided with Bulletin #2)

 

 

Cost:    $  4,724.00

7.

Replace deteriorated trim at the rake board with new trim that matches the existing in size, and shape.  Replace rake board on one full elevation.

 

 

Cost:    $     448.00

TOTAL THIS CHANGE ORDER

Cost:    $19,851.00

 

WHEREAS, LG II Co., Inc. has submitted a change order for the necessary work in the amount of $19,851.00 and

           

WHEREAS, the Township Engineer has requested and recommended to the Township Committee that it modify its Contract with LG II Co., Inc. as a result of this change.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the following Change Order is hereby approved in the Contract between the Township of Montville and LG II Co., Inc.:

           

Original Contract Sum:                                                   $189,200.00

            Contract Sum will be increased by this Change Order:  $  19,851.00

            New Contract Sum including this Change Order:              $209.051.00

 

Motion:  Bader.  Second:  Sandham.  Discussion:  Bastone stated Mr. Barile wants to talk to the architect about three of the items that appear to have to do with prior work that was done that there is a problem with.  Also, we don’t have certification of funds on this.  Recommendation is to approve subject to the certification of funds and Mr. Barile’s questions being addressed.

                       

Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 4 – RESOLUTION AUTHORIZING CHANGE ORDER #2 IN A CONTRACT BETWEEN THE TOWNSHIP OF MONTVILLE AND LG II CO., INC.:

 

WHEREAS, The Township of Montville and LG II Co., Inc. entered into a Contract for the Phase II:  Restoration of the Henry Doremus House; and

           

WHEREAS, it has been determined that certain changes to this Contract are necessary as a result of an automobile accident which caused damage to the property; and

           

WHEREAS, the details of the proposed Change Order are as follows:

 

            Reset the two stone entrance steps including honing the top step where a large piece was broken off.  The top step must be mortared to the bottom stone using appropriate replication mortar.  Repair the damaged masonry where loose and reinstall those stones that have been displaced.  Repoint all damaged mortar using replication mortar.  Clean door, masonry, east star and other building components of paint, oil and other debris.  Epoxy repair damaged sill and prime and (2) coat finish paint the entire sill.  Rebuild the wood bulkhead; refer to drawing SD-1 and D-2 provided.  Repair any brick or other masonry that was damaged as a result of accident at the bulkhead stair.  Remove all miscellaneous debris from stairs.  Restore the grade and seed where the car damaged the lawn at the front of the building.  This work excludes the removal of oil from the stone and soil and excludes archaeology.

 

WHEREAS, LG II Co., Inc. has submitted a change order for the necessary work in the amount of $11,519.00; and

 

            WHEREAS, the Township Engineer has requested and recommended to the Township Committee that it modify its Contract with LG II Co., Inc. as a result of this change.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the following Change Order is hereby approved in the Contract between the Township of Montville and LG II Co., Inc.:

           

Original Contract Sum:                                                               $189,200.00

            Change Order #1:                                                                              $  19,851.00

            Change Order #2:                                                                              $  11,519.00

            New Contract Sum including Change Orders #1 and 2:                     $220,570.00

 

Motion:  Sandham.  Second:  Bader.  Discussion:  Barile stated this change order covers the damages that were caused to the Doremus House when a car ran into it.  We will be reimbursed by insurance.

 

Sandham asked if the insurance carrier has agreed to these amounts.  Barile stated his understanding is they will agree to the amounts submitted by our architect. 

 

Bastone stated this is the Joint Insurance Fund.

 

Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 5 – RESOLUTION AUTHORIZING CHANGE ORDER #1 IN A CONTRACT BETWEEN THE TOWNSHIP OF MONTVILLE AND D.L.S. CONTRACTING, INC.:

 

WHEREAS, The Township of Montville and D.L.S. Contracting, Inc. entered into a Contract for the Horseneck Road Resurfacing Project; and

           

WHEREAS, it has been determined that certain changes to this Contract are necessary; and

           

WHEREAS, the details of the proposed Change Order are as follows:

           

ITEM

NO.

DESCRIPTION

UNIT

QUANTITY

UNIT PRICE

TOTAL ITEM

PRICE

 

SUPPLEMENTAL

 

 

 

 

2

Police Traffic Directors

M.H.

92.5

$72.00

$6,660.00

16

Traffic Stripes, 4” wide, Yellow, long Life

L.F.

2,590

$0.44

$1,139.60

17

Traffic Stripes, 12” wide, White, Long Life

L.F.

7

$1.30

$9.10

24

Concr. Handicap Ramp & Depressed Curb

Each

1

$1,400.00

$1,400.00

26

Concrete Sidewalk/Drive Apron, 6” thick

S.Y.

10

$50.00

$500.00

 

 

 

 

TOTAL

$9,708.70

 

REDUCTIONS

 

 

 

 

6

Superpave Hot Mix Base Course

Tons

275.71

$65.00

-$17,921.15

7

Superpave Hot Mix Surface Course

Tons

429.87

$63.00

-$27,081.81

9

Replace Existing Type “B” Drain Inlet Curb

Each

2

$240.00

-$480.00

10

Replace Existing Type “B” Drain Inlet Grate

Each

2

$240.00

-$480.00

15

Traffic Stripes 6” wide, White, Long Life

L.F.

129

$0.65

-$83.85

18

Traffic Stripes 4” wide, Dashed Yellow

L.F.

303

$0.44

-$133.32

20

Traffic Turning Arrow (Double), White

Each

17

$70.00

-$1,190.00

 

 

 

 

TOTAL

-$47,370.13

; and

 

WHEREAS, D.L.S. Contracting, Inc. has submitted a change order for a change to the total contract price of -$37,661.43; and

 

            WHEREAS, the Township Engineer has requested and recommended to the Township Committee that it modify its Contract with D.L.S. Contracting, Inc. as a result of this change.

 

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the following Change Order is hereby approved in the Contract between the Township of Montville and D.L.S. Contracting, Inc.:

 

Amount of Original Contract:                     $200,215.95                           Supplemental $   9,708.70         

 

Adjusted Amount Based                                                                        Reduction       -$47,370.13     

On Change Order No. 1:                $162,554.52              

                                                                                                            Total Change            -$37,661.43     

% Change in Contract:                     18.81%                    

 

Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 6 – RESOLUTION APPROVING OPEN AND CLOSED SESSION MINUTES – SPECIAL MEETING 05/07/08; AND REGULAR MEETING 08/12/08:  Approval of closed session and public session minutes – Special Meeting 05/07/08 and Regular Meeting 08/12/08.  Motion:  Bader.  Second:  Daughtry.  All in favor.  Resolution adopted.

 

NO. 7 – RESOLUTION APPROVING THE REVIEW/RELEASE OF CLOSED SESSION MINUTE ITEMS NOT YET RELEASED FROM VARIOUS MEETINGS OF 2008 INCLUDING REGULAR MEETING OF 08/12/08:  Closed session minutes released as per the following schedule.  Dates in bold indicate items being released at this meeting.  The need for confidentiality continues to justify the redaction of minutes concerning the items with no date released indicated in the schedule:

 

 

 

 

 

 

 

MONTVILLE TOWNSHIP COMMITTEE CLOSED SESSION MINUTES 2008

 

TOPIC

DATES DISCUSSED

DATES CES MINUTES APPROVED

DATES REVIEWED FOR DISPOSITION

DATE RELEASED

Starkey property acquisition

01/08/08

05/13/08

07/08/08

08/12/08

01/22/08

08/12/08

07/22/08

08/12/08

02/26/08

05/27/08

07/22/08

08/12/08

09/09/08

 

Contract Negotiations – First Aid Squad

03/25/08

04/22/08

05/13/08

05/27/08

06/10/08

07/08/08

08/12/08

05/27/08

05/27/08

08/12/08

08/12/08

07/22/08

07/22/08

09/09/08

05/27/08

05/27/08

08/12/08

08/12/08

07/22/08

07/22/08

09/09/08

 

Litigation – Woodmont Builders/Sewers

05/13/08

07/22/08

08/12/08

08/12/08

08/12/08

09/09/08

08/12/08

08/12/08

09/09/08

 

Contract Negotiations – BOE – 86 River Road

07/08/08

08/12/08

07/22/08

09/09/08

07/22/08

08/12/08

09/09/08

 

Personnel

08/12/08

09/09/08

09/09/08

 

 

Tax Appeal – Block 82.14, Lot 22

08/12/08

09/09/08

09/09/08

 

09/09/08

 

Motion:  Sandham.  Second:  Bader.  All in favor.  Resolution adopted.

 

NO. 8 – RESOLUTION APPROVING THE LISTING OF BILLS AND SIGNING OF CHECKS:  Listing of bills approved; and the Mayor and Township Clerk are authorized to sign the checks.  Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

COMMITTEE COMMENTS:

 

Committeeman Braden stated Friday night will be the first Drug Awareness dance at the basketball courts.  I am inviting you all to help cook and/or chaperone. 

 

Conklin car show – I was contacted.  They have 2,000 to 3,000 people.  Do we have a policy regarding events with that many people?  Police policy – is it required, etc?  Murphy and Bastone will review.

 

Committeewoman Bader – no report.

 

Committeeman Sandham stated we received a request for a stop sign at Halsey Road and a request regarding 5 Marguerite Lane.  Tony Barile will report back on Marguerite Lane at next meeting.  Refer Halsey Road request to the Police Department.

 

Sandham stated they received a letter from the Zabransky’s regarding their tax assessment.  Has Mr. Lenhardt addressed this?  Bastone will check on.

 

Sandham stated he reviewed the draft of the financial reporting policy.  I would like to discuss it at a future meeting.  Also, the Recreation ordinance has a section in it that allows for the Township to take funds from organizations.  This has caused a lot of misunderstanding.  I would like to discuss that also at a future meeting.

 

Committeeman Daughtry stated he is satisfied with the report from the Chief on the Police overtime.

 

Verizon – when are we sending a letter to the BPU regarding fios?  I want to go down to the NJSLOM with the letter already to the BPU.  Bastone – ok. 

 

Historic Preservation Review Commission – Fran Vanderhoof and myself had volunteered any day of the first week of September to get together with Kathy Fisher to resolve the financial issues.  That did not happen.

 

Nielson stated I want to speak to Mrs. Vanderhoof a little bit further on that.  We should have a further discussion with her and then we can go forward.

 

Daughtry stated he will not be here for the next two Township Committee meetings.

 

Committeewoman Nielson stated she has been at soccer games.  There are hundreds of folks there.  I don’t see any friendly police presence letting them know they are part of the community.

Also, there were parking issues at Camp Dawson.  I think it would be great if we had police presence at these events – walking around.

 

Bastone stated he talked to the Police Chief today about directing the patrols to make a presence.

 

Nielson stated they received a letter from a resident of Campagna about smoke alarm inspections.  Bastone stated he will look into.  He believes this falls under the fire departments.

 

Nielson stated they received a letter from Larry D’Oench of the Valhalla Civic Association.  They want us to reverse the Board of Adjustment decision (Rockledge Road).  Murphy stated we don’t have the authority.  He will respond to him in writing.

 

Barile stated he did receive the soil movement application for that property.  I will be reviewing and submitting a report to you before the end of this week.

 

Sandham requested the report cite similar properties and similar soil movement permits over the last couple of years.

 

Nielson stated Hatfield Creek – we have a summary report from our Engineer.  Should we be giving a copy of this to interested residents?  I don’t want them to think we have forgotten about them.  Barile stated I was contacted by Senator Pennacchio on that.  He will be looking into the lack of response by the DEP.  He is keeping a close watch on this.

 

Nielson thanked Fran Vanderhoof and everyone that helped with getting the tax bills out.

 

At 9:30 p.m. – The Township Committee concluded the Public Session and moved back into Closed Session, which was recessed earlier.  They will come back into Public Session to adjourn after Closed Session.  Murphy stated they do not anticipate taking any further formal action in Public Session other than adjourning.

 

Closed Session adjourned at 10:00 p.m.  Motion:  Sandham.  Second:  Bader.  All in favor.  Motion approved.  Township Committee moved back into Public Session.

 

Public Session adjourned at 10:01 p.m.  Motion:  Sandham.  Second:  Bader.  All in favor.  Motion approved.

 

Respectfully submitted,

 

 

 

                                                           

Gertrude H. Atkinson, Township Clerk

 

Last Updated ( Thursday, 16 October 2008 )
 
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