MTC Minutes 03-10-09 Print E-mail

 

Montville Township Committee Regular Meeting

Tuesday, March 10, 2009, 7:00 p.m.

Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey

 

7:00 p.m. – Statement of Open Public Meetings Act Compliance read by Chairwoman Deborah Nielson:  “As required by the Open Public Meetings Act, adequate Notice of this meeting has been provided which Notice specified the time and place of the meeting to the extent known at that time. The Notice was posted on the bulletin board at the Municipal Building, mailed to The Daily Record, The Star Ledger, and The Citizen as well as other newspapers and it was placed on file in the Township Clerk’s office. This meeting has been properly noticed to the public in accordance with the Open Public Meetings Act.”

 

Present:          Committeeman James Sandham, Jr.

                        Committeewoman Jean Bader

                        Committeeman Tim Braden

                        Chairwoman Deborah Nielson

 

Absent:            Committeeman Art Daughtry

 

Also present:   Frank Bastone, Township Administrator

Frances Vanderhoof, Director of Finance

Anthony Barile, Township Engineer

Thomas Mazzaccaro, DPW/Water & Sewer Director

Martin Murphy, Township Attorney

Gertrude Atkinson, Township Clerk

 

RESOLUTION NO. 2009-CES-031009 PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12:  Professional Service Agreement Township Attorney; Property Acquisition – Tipcor; and Dellechiaie-Jegge; Litigation – Meadows @ Montville; Personnel; Contract Negotiations – Blue Collar; and Omnipoint; Tax Appeals – Massey; Norok   Corp.; and others 2009. 

 

Motion:  Bader.  Second:  Sandham.  All in favor except Daughtry - absent.  Resolution adopted.

 

At 7:00 p.m. – Closed Session.  At 8:10 p.m. – Public Session.

 

Chairwoman Nielson read the Statement of Open Public Meetings Act Compliance again for the record.

 

Prayer led by Committeeman Braden.

 

Pledge of Allegiance led by the Girl Scouts.  Heidi Calcagno, Troop Leader.  Girl Scout Pamela Danko sang “Proud to Be An American.”

 

The Mayor and Township Committee presented a Proclamation to the Girl Scouts in honor of Thursday, March 12, 2009, being the 97th Anniversary of Girl Scouts in the USA, and in honor of Girl Scout Week March 8 to 14.

 

Mayor Nielson invited the Girl Scouts to town hall for a tour.

 

PUBLIC HEARINGS ON ORDINANCES FOR FINAL ADOPTION:

 

NO. 1 – ORDINANCE NO. 2009-08 AMENDING CHAPTER 3.02 OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE AND ESTABLISHING NEW SEWER RATES:

 

Chairwoman Nielson opened the public hearing.

 

Frank Lechleiter, 13 Barney Road, Towaco, asked how the Township Committee arrived at 15,100 gallons for non-metered users.

 

Committeeman Sandham replied it is the average of the metered users.  That is the best presumption we could make for non-metered users. 

 

Lechleiter feels the presumption is wrong.  People with wells treat water differently.  They are probably using half of what the average metered users use.

Nielson stated this is not a perfect solution.  They all recognize that.  The bottom line is the sewer utility is operating on a deficit, and they need to do something.  They received input from the business community.  There is the option of purchasing a meter.  There will be options to review the ordinance perhaps in 3 or 4 more quarters. 

 

Sandham stated for single-family homes, the average is 20,000 gallons per quarter, so there is some discount from that.

 

Nielson stated they explored many solutions.  They are going to look at water rates next. 

 

Sandham described the rationale of the Long-Term Financial Planning Committee’s recommendation.

 

Nielson stated those meetings are open to the public if anyone wants to attend.

 

Lechleiter stated he still thinks the people that use it the most are being subsidized by the people who use it less.

 

Frank Bastone, Township Administrator, stated it is a lot better than the old system.

 

Lechleiter stated people on meters can lower their rate if they so choose.  People on wells can’t. 

 

Nielson stated with this version you are getting a $20 increase.  There are many people in this town who will get a substantial increase.

 

Sandham stated a non-metered used could put the meter in, and they may get that money back in 3 to 4 years.

 

Nielson stated they do have minutes from the LTFPC if you want to see the different scenarios.

 

Hearing no further comments, Chairwoman Nielson closed the public hearing.  Motion:  Bader.  Second:  Braden.  All in favor except Daughtry - absent.  Motion approved.

 

Nielson stated this ordinance is a result of many long hours of the LTFPC, Deputy Mayor Sandham, and Frank Bastone working with Tom Mazzaccaro, the Water & Sewer Director.  They will continue to monitor it.  If it needs to be modified, they will do that.

 

Motion to adopt ordinance:  Braden.  Second:  Sandham.  Roll call vote – Daughtry, absent; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Ordinance adopted.

 

Nielson stated the ordinance will go into effect April 1.  She asked if they would send out a postcard.  Bastone stated they will update the website and reference the website on the postcard.  Also, they will put in the Montville Messenger.

 

NO. 2 – ORDINANCE NO. 2009-09 ESTABLISHING THE RATES OF COMPENSATION OF OFFICERS WITHIN THE POLICE DEPARTMENT, TOWNSHIP OF MONTVILLE, IN THE COUNTY OF MORRIS, STATE OF NEW JERSEY:  2009 – 2012.

 

Chairwoman Nielson opened the public hearing.  Hearing no comments, Chairwoman Nielson closed the public hearing.  Motion:  Bader.  Second:  Sandham.  All in favor except Daughtry - absent.  Motion approved.

 

Motion to adopt ordinance:  Sandham.  Second:  Braden.  Roll call vote – Daughtry, absent; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Ordinance adopted.

 

REPORTS:

 

NO. 1 – ADMINISTRATOR:  Bastone reported he attended Community Development at the County last night with Vince Sacco, Acting Library Director, and the architect to present their application.  The application was for handicap accessible automated doors at the library. 

 

Economic Recovery Act applications – Bastone distributed the two applications that were submitted:  relining of the sewer 30-inch interceptor and the water project.

 

NJDOT – Bastone reported he had a meeting on February 27 with the DOT and officials from Fairfield to review the bridge project over westbound Route 46.  The funding is only for in-kind replacement.  They will not entertain any other improvements.

 

NO. 2 – ATTORNEY:  No report.

 

NO. 3 – FINANCE:  No report.

 

NO. 4 – ENGINEER:     No report.

 

Committeeman Braden asked Mr. Barile if the new traffic signals on Horseneck Road will have turn signals.  Anthony Barile, Township Engineer, answered yes.

 

Braden stated he has a concern about the poles they are using.  Do they support those heads?  Some are leaning.   Barile stated he will look into it.

 

Nielson reported they had the Mayor’s Wellness Campaign kickoff.  They had the official weigh-in on Sunday.  You can still sign up this week.  It is 100 days of healthy living.  It is open to all Montville residents and employees.

 

DISCUSSION ITEMS:

 

NO. 1 – BUDGET:  Bastone stated the Township Committee instructed him to make recommendations for further cuts to get the levy down to 3.5%.  Half would be operating expenses and half would be existing personnel.  The Township Committee has those recommendations in their packets.  Six personnel positions either eliminated or a reduction in the position from full-time to part-time.  Bastone outlined the procedures to implement staff reductions.  The procedure takes approximately ninety days.

 

Nielson stated Governor Corzine presented his budget today.  Bastone stated there is possibly a $57,000 loss in State aid.  They cannot introduce a budget until they know the State aid figure. 

 

Bastone went over the operating expense reductions.  He met with all Department Heads about the reductions, and they agree.  Total $224,300 in cuts.

 

Sandham stated he is fine with all of the recommendations down through the UCC.  He would not want to cut out overtime for the 4th of July.  Maybe they can skim it back a little bit, and the 4th of July Committee will have to find some way of compensating for that – additional sponsors, etc.

 

Nielson stated she would like to see the Recreation programs continued – possibly just look at reducing the concerts in the park.  Nielson suggested Mr. Bastone have a discussion with the 4th of July Committee.

 

Sandham stated he would leave Recreation for Maryann Witty to manage.  Would cut dollar-wise, keep programs, and let Mrs. Witty make the reductions, i.e. one or two concerts, etc.

 

Braden concurred with Sandham on most of the items.  Braden stated if they are going to scale back, they need to do it right away.  Are we missing DPW on the July 4th overtime?  Bastone stated he could come up with a reduction in that.  He will look at it.

 

Committeewoman Bader agreed with Sandham – cut back portions of Recreation and 4th of July.

 

Nielson stated they will have to have broader discussions on Montville Day and 4th of July.  Possible have Montville Day without the food.  Could have a vendor sell food, bring your own food, etc. 

 

Township Committee consensus – comfortable will all items except for Montville Day, 4th of July police overtime, and Recreation.  Consensus on Recreation – cut 50% and let Mrs. Witty handle.

 

Bastone went over the staff reductions:  He stated he did not indicate savings on the DPW temporary laborer because they still have to keep the salary in for Mr. Peer, who is in the military.  Clerk typist, Administration/Assessing, and principal clerk typist, Township Clerk’s office – reduce to part-time; two new police officers and clerk typist, Water & Sewer – eliminate those positions.  Bastone went over the DOP requirements.

 

Total savings with effective date of July 1 - $74,128.  The utility position savings is $24,187.  Nielson asked about furloughs, salary freezes, etc.  Bastone does not recommend furloughs.  They don’t solve the problem long-term.

 

Bastone stated the unions may come back with options to keep the employees.  He will continue discussions with the unions. 

 

Sandham stated the Police Chief has asked them not to eliminate the two officer positions.

 

Sandham stated he is comfortable with the clerical reductions.  He has a difference of opinion on the furloughs.  He would use furloughs as a contingency plan.

 

Bastone stated the way this is set up, the officers would make it through the academy.  The Police Department represents $5 million out of $9.2 million in salaries in the current fund.  I find it difficult to address cuts without cutting the Police Department.

 

Braden stated he is happy to hear there may be positive feedback from one of the unions.  Bastone stated he told them he is open to suggestions.  He will see what comes back.

 

Nielson stated Montville is looking at a 3½% increase in the levy.  These cuts are not palatable to any of us.  We know some of these people.  From a personal perspective, it is very difficult.  These are difficult times and difficult decisions for us.

 

Bader stated she agrees with Braden.  Maybe they can approach the unions one more time.

 

Nielson asked Mr. Bastone if he thinks they will have the State numbers by next week.  Bastone answered possibly; and if they do, he will have further personnel recommendations that night.

 

Nielson stated tax appeals are up.  Some are significant.  Sandham asked how do we find out about retirements?  Bastone answered they have to give us a letter.

 

Nielson asked if we decide on this tonight and implement it, can we change it back?  Bastone replied yes, the procedure can be stopped.

 

Motion:  Sandham.  Second:  Nielson.  Four positions:  Clerk Typist layoff, Principal Clerk Typist reduction in hours, Clerk Typist reduction in hours, layoff of DPW temporary.

 

Roll call vote – Daughtry, absent; Sandham, yes; Bader, no; Braden, yes; Nielson, yes.  Motion approved.

 

NO. 2 – ANIMAL SHELTER:  Bastone reported he had a very good meeting on Friday with the four towns that we currently serve.  We talked about setting up a ten-year contract.  They were very forthcoming.  They have no problem buying into a long-term concept.  He will send a draft to the Township Committee.  If there are no issues, he will send it out to the other four towns for their input.

 

NO. 3 – TOWNSHIP COMMITTEE GOALS:  Bastone reported he put the goals in priority order and added one – once a week garbage removal.  Next time we go out to bid, he suggests asking for the savings.  Bastone presented the list with his suggested priorities:

 

2009 AND BEYOND – GOALS/OBJECTIVES:

 

1.      Water rates – review

2.      Shared service Animal Shelter

3.      Health care – examine alternates to State Health Benefits Plan

4.      Shared services – library

5.      Shared services – dispatching

6.      Perform energy audit – grants available through NJ and also Wal-Mart

7.      Sustainability master plan – long-term green goals

8.      One collection/week garbage collection

9.      Boards/Commissions – consider consolidating of some boards

10.  Enhanced communications – via website, e-mail, other

11.  Streamlining permitting and construction process (coordination between Land Use, Construction, and Engineering Departments)

 

Nielson asked if they can set deadlines.  Township Committee agreed water rates – report by May.  Thomas Mazzaccaro, Water & Sewer Director, stated this is not as complicated as sewer rates. 

 

Sandham stated he would like to see No. 11 moved up in the priorities.  Township Committee agreed – switch No.’s 8 and 11.

 

NO. 4 – HATFIELD CREEK:  Bastone reported the Township Engineer came up with the idea of breaking the project up into small components.  He referred to the Township Engineer’s memo dated 3/4/09. 

 

Barile stated at the hearing we had, the general consensus of the public was that they did not want riparian restrictions.  General Permit No. 26 – for local government agencies to clean streams or channels – does not have riparian restrictions.  There are limitations:  project cannot be more than 500 feet in length.  Also, you need to stay out of the stream channel if at all practical.  Barile stated it is very impractical not to be in the stream channel, so we are going to have to work on that one.  He referred to map of the area.  We have been approaching NJDEP on the possibility of using general permits rather than the individual permit.  They are in favor of the idea.  They felt that the fees we paid for the individual permit could go toward the fees for general permits.  The only question they haven’t answered is whether they will entertain more than one general permit at a time.

 

The recommendation is to move ahead with preparing and submitting three general permits for stream cleaning.  We do have the option of doing some of this work with our own forces.  The first step is to get the permits.  We have funds available to start through developer contributions.  It takes three months to prepare the applications.  The projects cannot be contiguous.  They would do every other one – the worst ones first.

 

Nielson stated they will notify the residents when it gets closer.

 

Township Committee consensus – ok.

 

NO. 5 – CAMP DAWSON SLEIGH RIDING:  Bastone stated the recommendation is that the Township Committee go with the recommendation of the joint insurance fund on placing limitations on the sleigh riding at Camp Dawson.  This would be for next season.

 

Approve recommendation.  Motion:  Braden.  Second:  Bader.  Roll call vote – Daughtry, absent; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Motion approved.

 

NO. 6 – MEMORIAL TREE PLANTING:  Bastone reported on Recreation Director Maryann Witty’s memo of 2/18/09 regarding the Recreation Commission’s recommendation for a Memorial Tree Planting program.  This would generate revenue for the Township.  Fee would be $500 without a plaque or $1,000 with the plaque.

 

Township Committee consensus – ok.  Prepare amendment to fee ordinance.

 

NO. 7 – HARBESON HOUSE:  Bastone stated the Township Committee has Police Chief Cook’s 2/19/09 memo requesting that the house not be demolished at this time.  He feels it can be controlled there.  The house is of use to the Police Department.  The demolition cost was $13,200.

 

Township Committee concurred with Chief Cook, but if there are a lot of complaints from residents, they will look into demolishing.

 

PUBLIC PORTION FOR ITEMS NOT LISTED ON THE AGENDA:

 

Robert Lefkowitz, 81 Windsor Drive, Pine Brook, asked if he can get information about the break-ins’ in Pine Brook.  Bastone will get him the information. 

 

Richard Cook, Chief of Police, stated the last break-ins on Windsor Drive were in September. 

 

Braden stated he has received calls from residents who said they had no idea that break-ins were going on in their neighborhood.  Chief Cook said there is a reverse 911; however, these residents said they don’t get the calls.  I think we should be more diligent in that. 

 

Cook stated the reverse 911, used in September, got people panicked.  The two recent ones in the condos – we spoke to the association, and put out fliers.  We did it for Windsor Drive.  The other ones are kind of random.  You will see everything in the police blotters in the newspapers now.

 

Hearing no further comments, Chairwoman Nielson closed the public portion.  Motion:  Sandham.  Second:  Bader.  All in favor except Daughtry – absent.  Motion approved.

 

ORDINANCE INTRODUCTION:

 

NO. 1 – ORDINANCE NO. 2009-10 AMENDING CHAPTER 3.02 OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE:  Recreation assessment fee.

 

Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for March 24, 2009, at 8 p.m.  Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, absent; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Motion approved.

 

RESOLUTION AUTHORIZING CONSENT AGENDA RESOLUTION NO. 2009-CA6:  Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, absent; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

CONSENT AGENDA RESOLUTION ITEM A – RESOLUTION AUTHORIZING THE RELEASE OF CASH BOND HELD BY THE TOWNSHIP OF MONTVILLE:  Block 109, Lot 42.3, 33 Redding Place, Driveway, $2,500.00.

 

CONSENT AGENDA RESOLUTION ITEM B – RESOLUTION AUTHORIZING THE PROCESSING OF CERTAIN TAX SALE CERTIFICATE REDEMPTIONS:

 

BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the following tax sale certificate redemptions be processed by the department of Finance:

 

Block 102  Lot 7.1

38 Two Bridges Road

Lien Certificate Redemption                                                                $185.68

To: U.S. Bank Custodian/MDSASS

 

Block 124.9 Lot 10.4

138 old Change Bridge Road

Lien Certificate Redemption                                                                $806.39

To: Michael Lefante

                                              

Block 125.11 Lot 1

8 Montgomery Avenue

Lien Certificate Redemption                                                                $780.80

To: Crusader Lien Services

 

CONSENT AGENDA ITEM C – RESOLUTION AUTHORIZING TAX REFUND DUE TO OVERPAYMENT:  2009 – Block 157, Lot 20, 7 Sylvan Drive, $3,175.05.

 

CONSENT AGENDA ITEM D – RESOLUTION ACCEPTING PERFORMANCE GUARANTEE – RBR INVESTMENTS – BLOCK 160,02, LOT 18:  321 Changebridge Road.  PSPP/FC98-19-07-19, Cash $10,000.00.

 

CONSENT AGENDA ITEM E – RESOLUTION AUTHORIZING THE EXECUTION OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND PBA LOCAL 140:

 

WHEREAS the Township of Montville and PBA Local 140 have engaged in collective bargaining pursuant to N.J.S.A. 34:13A-1 et. seq.; and

 

            WHEREAS, the Township of Montville desires to enter into a Collective Bargaining Agreement with PBA Local 140 for the years 2009-2012;

 

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, County of Morris and State of New Jersey, that the Mayor be and is hereby authorized to sign the Collective Bargaining Agreement with PBA Local 140 that is hereto attached.

 

CONSENT AGENDA ITEM F – RESOLUTION AUTHORIZING THE EXECUTION OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND THE MONTVILLE SUPERIOR OFFICERS’ ASSOCIATION:

 

WHEREAS, the Township of Montville and the Montville Superior Officers’ Association have engaged in collective bargaining pursuant to NJSA 34:13A-1 et. seq.; and

 

WHEREAS, The Township of Montville desires to enter into a Collective Bargaining Agreement with the Montville Superior Officers’ Association for the years 2009-2012;

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the Mayor be and is hereby authorized to sign the Collective Bargaining Agreement with the Montville Superior Officers’ Association that is hereto attached.

 

CONSENT AGENDA ITEM G – RESOLUTION APPROVING THE REVISED POLICIES AND PROCEDURES FOR THE MONTVILLE TOWNSHIP YOUTH CENTER:

 

WHEREAS, the Township of Montville is the owner of the Montville Township Youth Center; and

 

            Whereas, it is necessary to establish, and maintain, policies and procedures governing the use of the Montville Township Youth Center.

 

            Now, therefore, be it resolved by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the Township Committee hereby approves the Montville Township Youth Center Policies and Procedures – Revised March 10, 2009 and attached hereto.

 

CONSENT AGENDA ITEM H – RESOLUTION AUTHORIZING THE ENTRY INTO AN INTERLOCAL SERVICES AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND THE BOROUGH OF MOUNTAIN LAKES, THE BOROUGH OF LINCOLN PARK, THE TOWNSHIP OF BOONTON, AND THE TOWN OF MORRISTOWN FOR ANIMAL SHELTER 2009:

 

WHEREAS, pursuant to N.J.S.A. 40:8A-1, the Township of Montville may, by Resolution, enter into an Interlocal Services Agreement with another local government entity; and

           

WHEREAS, the Township of Montville is presently operating an animal shelter in the Township of Montville pursuant to a program to control animals at large in the Township of Montville and the shelter can accommodate the needs for animal shelter services of the Borough of Mountain Lakes, the Borough of Lincoln Park, the Township of Boonton, and the Town of Morristown; and

           

WHEREAS, the Township of Montville is agreeable to allowing the Borough of Mountain Lakes, the Borough of Lincoln Park, the Township of Boonton, and the Town of Morristown to utilize the Township of Montville's animal shelter under the terms and conditions as set forth in a form of Agreement annexed hereto.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris, and State of New Jersey, that the appropriate Township officials are hereby authorized to execute an Agreement between the Township of Montville and the Borough of Mountain Lakes, the Borough of Lincoln Park, the Township of Boonton, and the Town of Morristown for the provision of animal shelter services from the Township of Montville to the respective municipalities in the form attached hereto for the year 2009.

 

CONSENT AGENDA ITEM I – RESOLUTION AUTHORIZING THE EXECUTION OF AN AMENDMENT TO A GROUND LEASE BETWEEN OMNIPOINT COMMUNICATIONS, INC. AND THE TOWNSHIP OF MONTVILLE:

 

            WHEREAS, the Township of Montville and Omnipoint Communications, Inc. entered into a Ground Lease dated June 29, 1998 for the purpose of the tenant installing, operating, and maintaining equipment, as described in the Lease, on a portion of Township property located at 350 Main Road, Montville; and

 

            WHEREAS, Omnipoint Communications, Inc. has offered to increase the amount of the Lease by $1,800.00 per month in exchange for the Township agreeing to expand the existing premises to add an additional 15’ x 12’ to the existing 12’ x 20’ leased premises and allowing tenant to sublet space within its premises to MetroPCS New York, LLC, a Delaware limited liability company.

 

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the appropriate municipal officials are hereby authorized to execute the First Amendment to Ground Lease between the Township of Montville and Omnipoint Communications, Inc. in the form attached hereto.

 

CONSENT AGENDA ITEM J – RESOLUTION ENDORSING THE FOURTH OF JULY COMMITTEE AND APPROVING OF FOURTH OF JULY EVENTS FROM 06/24/09 TO 06/28/09:

 

WHEREAS, there exists a Montville Township Fourth of July Committee; and

           

WHEREAS, the Township Committee endorses the Fourth of July Committee; and

           

WHEREAS, the Township Committee has been requested to approve of Fourth of July events from June 24 to June 28, 2009; and

           

WHEREAS, the Township Committee desires to authorize the Fourth of July events.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, County of Morris and State of New Jersey, that the Township Committee hereby authorizes the Fourth of July events to be held between June 24, 2009 and June 28, 2009 on Township property.

 

RESOLUTIONS:

 

NO. 1 – RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR THE SALT STORAGE BUILDING CONSTRUCTION PROJECT:

 

WHEREAS, the Township of Montville published specifications seeking bids for the Salt Storage Building Construction Project; and

           

WHEREAS, four bids were received; and

 

WHEREAS, the lowest two bids must be rejected for failure to provide required business registration certifications for the bidder and/or any subcontractor; and

           

WHEREAS, the Township Engineer has recommended that the contract be awarded to Bulk Storage, Inc., the lowest responsible bidder, in the amount of $466,860.00.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the Township Committee of the Township of Montville hereby awards the contract for the Salt Storage Building Construction Project to the lowest responsible bidder, Bulk Storage, Inc., in an amount of $466,860.00.

 

Motion:  Nielson.  Second:  Bader.  Discussion:  Braden asked what our budget was on this.  Barile stated $250,000 each for the Township and the County. 

 

Nielson stated there was a wide range in bids.  Mr. Barile and the County Engineer got together and made a recommendation.  Some of the bids were substantially less.  Barile stated both low bids were substantially less, and we felt that they were not bidding on the type of structure that we specified.  They could not have built that type of structure for the amount they bid. 

 

Braden stated he wouldn’t object to rebidding this.  I think time is on our side here.  Barile stated we estimated the cost of $450,000 on this two years ago.

 

Barile went over the timeframes for the construction – approximately five months.

 

Sandham stated he is not sure now if this is the right time for this to happen.  Nielson stated the money has already been appropriated.  The County is involved.  Barile stated the County is looking forward to this structure.   

 

Township Committee directed Mr. Barile to ask the County if they would have a problem if we held off on this for one year.

 

Township Committee except Daughtry – absent, agreed carry action on the resolution for two weeks.

 

NO. 2 – RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH THE BILOW GROUP ARCHITECTS AND PLANNERS, LLP:

 

WHEREAS, there exists the need for architectural services in connection with the proposed Animal Shelter at Church Lane in the Township of Montville; and

           

WHEREAS, the maximum amount of the contract is $24,900.00; and

           

WHEREAS, the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) requires that the resolution authorizing the award of contracts for "Professional Services" without competitive bids and the contract itself must be available for public inspection.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris, and State of New Jersey, as follows:

           

Section 1.      The Mayor and Clerk are hereby authorized and directed to execute an agreement with The Bilow Group Architects and Planners, LLP for architectural services in connection with the proposed Animal Shelter at Church Lane in the Township of Montville for a total amount not to exceed $24,900.00 as set forth in the proposal attached hereto.

           

Section 2.      This contract is awarded without competitive bidding as a "Professional Service" in accordance with N.J.S.A. 40A:11-5(1)(a) of the Local Public Contracts Law because the contract is for a service performed by a person(s) authorized by law to practice a recognized profession that is regulated by law.

           

Section 3.      A notice of this action shall be printed once in the legal newspaper of the Township of Montville.

 

Motion:  Bader.  Second:  Braden.  Roll call vote – Daughtry, absent; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 3 – RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH RESOURCE SERVICES NORTH, INC.:

 

WHEREAS, there exists the need for environmental consulting and testing services in connection with the proposed Animal Shelter Building Project in the Township of Montville; and

           

WHEREAS, the maximum amount of the contract is $1,850.00; and

           

WHEREAS, the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) requires that the resolution authorizing the award of contracts for "Professional Services" without competitive bids and the contract itself must be available for public inspection.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris, and State of New Jersey, as follows:

           

Section 1.      The Mayor and Clerk are hereby authorized and directed to execute an agreement with Resource Services North, Inc. for environmental consulting and testing services in connection with the proposed Animal Shelter Building Project in the Township of Montville for a total amount not to exceed $1,850.00 as set forth in the proposal attached hereto.

           

Section 2.      This contract is awarded without competitive bidding as a "Professional Service" in accordance with N.J.S.A. 40A:11-5(1)(a) of the Local Public Contracts Law because the contract is for a service performed by a person(s) authorized by law to practice a recognized profession that is regulated by law.

           

Section 3.      A notice of this action shall be printed once in the legal newspaper of the Township of Montville.

 

Motion:  Bader.  Second:  Braden.  Roll call vote – Daughtry, absent; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 4 – RESOLUTION AUTHORIZING THE EXECUTION OF A RIGHT OF WAY EASEMENT AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND JERSEY CENTRAL POWER & LIGHT COMPANY:

 

WHEREAS, the Township of Montville has requested that Jersey Central Power & Light Company (“JCP&L”) install the electrical apparatus necessary for supplying electric power to the new Area 18 Hook Mountain Road Sanitary Sewer Pump Station; and

           

WHEREAS, JCP&L will need to utilize Township property to install the necessary electrical apparatus; and

           

WHEREAS, JCP&L requires that the Township grant an Easement for the placement and maintenance of the electrical apparatus.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the appropriate municipal officials are hereby authorized to execute an Easement over a portion of Block 164, Lot 3 (Hook Mountain Road) to JCP&L for the purposes of the installation and maintenance of electrical apparatus necessary for the supplying of electric power in the new Area 18 Hook Mountain Road Sanitary Sewer Pump Station.

 

Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, absent; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR THE INSTALLATION OF ELECTRIC DISTRIBUTION FACILITIES:

 

WHEREAS, the Township of Montville has requested that Jersey Central Power & Light Company (“JCP&L”) install the electrical apparatus necessary for the supplying of electric power to the new Area 18 Hook Mountain Road Sanitary Sewer Pump Station; and

           

WHEREAS, JCP&L has agreed to make the improvements requested by the Township of Montville on the condition that the Township agree to pay certain costs in advance as set forth in an Agreement for Installation of Electric Distribution Facilities Utilizing a “Refundable Customer Contribution.”

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the appropriate municipal officials are hereby authorized to execute an Agreement for Installation of Electric Distribution Facilities Utilizing a “Refundable Customer Contribution” in the form attached hereto.

 

Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, absent; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 5 - RESOLUTION APPROVING THE LISTING OF BILLS AND SIGNING OF CHECKS:  Listing of bills approved; and the Mayor and Township Clerk are authorized to sign the checks.  Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, absent; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.  Braden stated he was abstaining on the check for a refund of ski trip.

 

COMMITTEE REPORTS:

 

Committeewoman Bader reported the Pine Brook Jewish Center is having their Purim event on Sunday from 12 noon to 3 p.m.  All are invited.

 

Committeeman Braden stated he was wondering if Mr. Barile can leave Township Committee meetings if the items that require his participation are concluded, so he can get on the road.  Township Committee – ok.  Barile stated he greatly appreciates it, but he has no problem staying as long as he is needed.

 

Braden stated the Township conducted an audit of the Police Department in 1997.  He would like the Township Committee to consider conducting another audit of the Police Department.

 

Sandham stated if there were recommendations in that audit, can they find out if they were implemented.  Braden stated and if they are still valid.  Bastone will get everyone a copy of that report.

 

Braden asked about the status of vehicle usage.  Bastone replied that it will be on the next agenda.

 

Braden stated he would like the Department Heads to comment on justifying the needs of vehicle allowances – number of callouts, etc.

 

Committeeman Sandham stated he gave Mr. Bastone a resume and card from someone who does grant research to see if she can do anything for us, and what the fee would be.  I think there are a number of grants that we may be missing.

 

Sandham stated the Open Space Committee notices we will have a deficit again in the open space funding.  They would like to have joint meeting with the Long-Term Financial Planning Committee.  Township Committee – ok.

 

Sandham stated we have a resident, Dr. Jack Dang, who wrote a published book.  He would like to give him a proclamation.  Township Committee – ok.

 

Chairwoman Nielson reported on the Library Board meeting held last night.  They are looking into different ways of tracking employee time, payroll, etc.  She asked that Mr. Bastone look into if this would also benefit the Township if it were expanded to the Township.  They had a presentation last night.  This saves paper, etc.  Township Committee – ok for Mr. Bastone to look into.

 

Meeting adjourned at 10:50 p.m.  Motion:  Sandham.  Second:  Bader.  All in favor except Daughtry - absent.  Motion approved.

 

Respectfully submitted,

 

 

 

                                                           

Gertrude H. Atkinson, Township Clerk

 

Last Updated ( Wednesday, 29 July 2009 )
 
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