MTC Minutes 04-14-09 Print E-mail

 

Montville Township Committee Regular Meeting

Tuesday, April 14, 2009, 7:00 p.m.

Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey

 

7:00 p.m. – Statement of Open Public Meetings Act Compliance read by Chairwoman Deborah Nielson:  “As required by the Open Public Meetings Act, adequate Notice of this meeting has been provided which Notice specified the time and place of the meeting to the extent known at that time. The Notice was posted on the bulletin board at the Municipal Building, mailed to The Daily Record, The Star Ledger, and The Citizen as well as other newspapers and it was placed on file in the Township Clerk’s office. This meeting has been properly noticed to the public in accordance with the Open Public Meetings Act.”

 

Present:          Committeeman Art Daughtry (arrival 7:04 p.m.)

Committeeman James Sandham, Jr.

                        Committeewoman Jean Bader

                        Committeeman Tim Braden (arrival 8:40 p.m.)

                        Chairwoman Deborah Nielson

 

Also present:   Frank Bastone, Township Administrator

Frances Vanderhoof, Director of Finance

Anthony Barile, Township Engineer

Martin Murphy, Township Attorney

Gertrude Atkinson, Township Clerk

 

RESOLUTION NO. 2009-CES-041409A PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12:  Property Acquisition – Starkey; Litigation – Woodmont Builders; Tax Appeals – O’Dowd, and Orkin; Potential Litigation; Contract Negotiations – White Collar Contract; Lincoln Park shared services; and Wildlife Preserves.

 

Motion:  Sandham.  Second:  Bader.  All in favor except Daughtry and Braden - absent.  Resolution adopted.

 

At 7:04 p.m. – Closed Session.  At 8:05 p.m. – Public Session.

 

Chairwoman Nielson read the Statement of Open Public Meetings Act Compliance again for the record.

 

Prayer and Pledge of Allegiance led by Committeeman Sandham.

 

PROCLAMATION AUTISM AWARENESS MONTH APRIL 2009:  Committeewoman Bader presented the proclamation to the Montville Township Women’s Club.  The Club’s special charity this year is Autism.

 

PUBLIC HEARINGS ON ORDINANCES FOR FINAL ADOPTION:

 

NO. 1 – ORDINANCE NO. 2009-11 AMENDING CHAPTER 10 OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE AND PROVIDING FOR A YIELD SIGN ON HALSEY ROAD AT THE INTERSECTION WITH MARGUERITE LANE:

 

Chairwoman Nielson opened the public hearing.  Hearing no comments, Chairwoman Nielson closed the public hearing.  Motion:  Daughtry.  Second:  Sandham.  All in favor except Braden - absent.  Motion approved.

 

Motion to adopt ordinance:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, absent; Nielson, yes.  Ordinance adopted.

 

NO. 2 – ORDINANCE NO. 2009-12 AMENDING CHAPTER 3.02 ENTITLED “FEES” OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE AND ESTABLISHING MEMORIAL TREE PLANTING FEES:

 

Chairwoman Nielson opened the public hearing.  Hearing no comments, Chairwoman Nielson closed the public hearing.  Motion:  Bader.  Second:  Daughtry.  All in favor except Braden - absent.  Motion approved.

 

Motion to adopt ordinance:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, absent; Nielson, yes.  Ordinance adopted.

REPORTS:

 

NO. 1 – ADMINISTRATOR:  Frank Bastone, Township Administrator, reported on the new Animal Shelter progress.  The architect has completed the floor plan.  The subcommittee has a meeting scheduled for Thursday with the architect to work on this. 

 

Bastone reported on the VFW’s financial reporting.  He attended the last VFW meeting along with Deputy Mayor Sandham to discuss the financial reporting ordinance.  The VFW has requested that we memorialize the fact that we do not intend to take money from them.  With the Township Committee’s permission, I will write that letter, and then they will comply with the ordinance. 

 

Committeeman Sandham stated the VFW’s concern is that they have a lease for the building.  They want a better delineation of what they are responsible for and what the Township is responsible for.  The lease is not specific enough.  During the next set of negotiations, we will be more specific.

 

Township Committee agreed – ok to write letter.

 

Committeeman Daughtry stated he would like a copy of that letter sent to the Towaco Civic Association.  Township Committee – ok.

 

Bastone reported on NJ State Health Benefits.  In pursing alternates to it, they need to expend $6,000 total to get the Township’s loss experience from each of the current carriers.  Township Committee – ok.

 

Bastone reported on the Ptaszek soil movement permit – request for expert testimony at the next hearing.  Mr. Murphy has reviewed this.  There was some concern that we closed the public comment portion.   

 

Martin Murphy, Township Attorney, stated the opinion is that we can hear an expert witness without opening it up for any more public comment.  The applicant still has the right to respond to anything the expert may say.  The proposed expert has indicated that he would submit a report at least ten days prior to the hearing.  We can set time limits. 

 

Bastone brought up that they may not have been finished hearing from the applicant’s experts.  Bader agreed.  She has not heard testimony that substantiates the ordinance.

 

Murphy stated public comment is over with.  An expert has been offered.  You can listen to the expert.  The applicant can respond to that.  The applicant can get a copy of the report filed by the expert.  Murphy will get in touch with Mr. Schepis – twenty-minute time limits on the experts.

 

NO. 2 – ATTORNEY:  No report.

 

NO. 3 – FINANCE:  Frances Vanderhoof, Director of Finance, reported she took proposals today for Bond Anticipation Notes for the Area 18 Sewer Project bonds.  $1.5 million, 1.57% interest.

 

Vanderhoof reported on the financial reporting.  She has reminder letters going out tomorrow to those organizations that have not yet reported.

 

NO. 4 – ENGINEER:  Anthony Barile, Township Engineer, reported on the Stefanelli soil movement status.  They are in the process of doing their testing.  He spoke to the attorney handling the application.  As soon as the soil testing is done, he will be in contact with the Township Clerk to schedule the hearing.

 

Barile reported on the Vreeland Avenue DOT grant applications.  This was not funded last year.  He called the DOT, and they said there is a good chance it will be funded this year.  June 12 is the application deadline.  Township Committee – ok to submit application.  Barile told the Township Committee he will discuss at a future meeting the possibility of another application.

 

Barile reported on Hatfield Creek.  Can they get approval for more than one general permit at a time?  The DEP said they are not too keen on two at one time.  They will submit one for the first 500 feet working downstream from Brittany Road.  They can do the culverts on Parkway Drive and Walnut Drive under a GP1 application.  They will submit a GP26 application and a GP1 application.

 

DISCUSSION ITEMS:

NO. 1 – Item deleted from agenda.

 

NO. 2 – BUDGET:  Bastone told the Township Committee they have two revised spreadsheets for the budget in their packets.  This reflects the results of the last budget discussion, changes in the last two weeks, and the PERS pension re-allocation in our favor.  We are down to the 3½% levy increase. 

 

Bastone stated the second spreadsheet illustrates the recommendation of the reduction of the zoning officer position and the two police officers.  With the pension re-allocation we don’t have to layoff or reduce as many positions.  Applications were submitted for the COPS fast grants to cover the two officers.

 

Committeeman Braden arrived at this time – 8:40 p.m.

 

Daughtry stated he is not at all happy that they have to layoff two police hires.  He believes there could be cost reductions in the operation or organization of the police department.  He has not yet seen information on that.

 

Chairwoman Nielson stated they did ask the Chief to rank the two officers in the event they could hire one.

 

Bastone stated he has spoke to the Chief about reorganization along with a few other departments.  He will continue to work on that.

 

Daughtry stated if they don’t get the grant, they are laying off two officers that were just hired, and it is completely wrong.

 

Braden asked so we have up until June 30 to come up with alternative cuts?  Bastone answered yes.  He described the layoff notice procedure and dates.

 

Nielson stated what we are doing tonight is not cast in stone, but we should set a timetable in which the Police Department will be reviewed.  Bastone stated he will sit down with Mr. Daughtry and the Police Chief.  If there are efficiencies we can take advantage of to help save jobs, we will.

 

Sandham requested they look into solid waste collection one day a week.  Bastone stated the problem with that is the contract is not up until 2011.  In the next bidding process, we should put that as an alternate. 

 

Bastone explained the rate increases of the Joint Insurance Fund, the result when we took the utilities in, etc.

 

Sandham stated he feels the Township Committee should also give something to the cause – look at its own total compensation package.  We have asked all the other departments.  That is my own personal opinion; I will leave it to everyone else up here.

 

Township Committee consensus on items presented to get down to the 3½% - ok.  Mr. Bastone and Mrs. Vanderhoof to go forward in preparing a budget for introduction.

 

Bastone stated he will be sending the letter to the DOP for the three additional positions tomorrow.

 

PUBLIC PORTION FOR ITEMS NOT LISTED ON THE AGENDA:  None.

 

DISCUSSION ITEMS:

 

NO. 3 – UTILITY BUDGETS:  Bastone distributed updated water & sewer budgets.  Reviewed the capital outlay and capital improvement numbers.  They still need to take the Every Drop Counts number out of water - $51,000.

 

Braden asked what the permit fees are for.  Bastone stated there are various fees, such as quarterly water tax, for operating the water & sewer utility.

 

Township Committee – ok with water budget.

 

Braden asked about the miscellaneous litigation line item.  Vanderhoof answered this year they had the Lotta Lettuce litigation.

 

Township Committee – ok with utility budget.

 

Nielson stated going back to water – there is a surplus that is being depleted.  They will be reviewing water rates this year?  Bastone replied yes.

 

NO. 4 – CAPITAL BUDGET:  Bastone reported for 2009 they are looking at capital of $1,476,000.  In addition to that, they have the water & sewer capital. 

 

Sandham stated he would like them to have 10% to 20% contingency, as they have done in the past.

 

Township Committee reviewed and agreed with capital for administration, construction, finance, and engineering.

 

Police – delete $4,000 office chairs.  Simunitions guns – delete $10,000.

 

Fleet – Daughtry asked how much they use the loader.  Braden asked if they can get used equipment. 

 

Barile stated the County Risk Manager said they couldn’t use the County loader.  We have to go out to bid for used equipment.  Daughtry asked if they can partner with other towns for a front-end loader. 

 

The Township Committee requested Mr. Bastone see what they can get out there.  Leave the capital number there for now.

 

Sandham asked why they are getting two dump trucks in the same year.  Bastone stated one is a mason-dump.  The current one is not in great shape.

 

Fleet – leave as is, but see what they can get out there; look at the trucks, etc.

 

Capital – roads, facilities, and dial-a-ride – ok.  Health – SUV?  Cannot buy a sedan with capital funds.  Delete $3,000.  Down to $20,000 for SUV.

 

Bastone stated new animal shelter $250,000 – we still have $25,000 left from the two ordinances for the building.  Architectural work and actual purchase of the steel building has been covered.  We have a total of $275,000 plus anything we get from Montville Pet Parents or other donations.  All of the other towns want to partner with us.  We have $100,000 coming from the other municipalities.  The $250,000 appropriation this year plus all of the other funding works with prevailing wage.

 

Recreation – Daughtry asked about the skate park/roller hockey request - $100,000.  The Recreation Commission knows we cannot budget additional money this year.  They still have the $130,000.  Township Committee agreed – delete the $100,000.

 

Library – ok (nothing proposed).  Sandham stated he thought there was an agreement that the Township and the Library would go in on 50/50 funding for Library capital.  He asked if they are funding anything in their capital budget this year.  Nielson said she explained to the Library Board last night that the Township did not include any funding this year due to economic conditions.  They are looking at a resurfacing project for their parking lot.

 

Court $6,000 and social services $3,500 – ok.

 

Sewer – Nielson stated David Drive, Joan Drive, and Gregory Drive are not funded, but yet water there is funded.  I had asked Mr. Mazzaccaro if they do these projects simultaneously, and the answer is yes.  So, should we doing water?

 

Braden asked about the laptop $3,200 – water & sewer splitting.  Bastone stated it is the tough-book for truck mount to monitor the MUMS system.  Braden asked why they have to monitor it from a vehicle. 

 

Township Committee agreed – delete $105,000 for the Joan Drive water extension.

 

PUBLIC PORTION FOR ITEMS NOT LISTED ON THE AGENDA:  None.

 

ORDINANCE INTRODUCTIONS:

 

NO. 1 – ORDINANCE NO. 2009-13 AMENDING CHAPTER 3.02 OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF MONTVILLE AND ESTABLISHING NEW SEWER RATES:  Sewer connection fee.

 

Ordinance is offered for adoption on first reading with second reading and public hearing scheduled for April 28, 2009, at 8 p.m.  Motion:  Bader.  Second:  Sandham.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Motion approved.

 

RESOLUTION AUTHORIZING CONSENT AGENDA NO. 2009-CA8:  Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

CONSENT AGENDA ITEM A – RESOLUTION AUTHORIZING THE RELEASE OF CASH BOND POSTED WITH THE TOWNSHIP:  Block 39, Lot 20, 30 Waughaw Road, $1,500.00, driveway (to STP Contractors).

 

CONSENT AGENDA ITEM B – RESOLUTION ACCEPTING REPLACEMENT PERFORMANCE GUARANTEE – KEATING, BLOCK 51, LOTS 28 & 33):

 

WHEREAS, William Keating, the developers of property known as Block 51, Lots 33 & 28 (137 Route 202), was required to submit a Performance Guarantee to the Township of Montville; and     

 

WHEREAS, William Keating has submitted a Performance Guarantee in the form of Letter of Credit No. 208 in the amount of $253,800.00 issued by Atlantic Stewardship Bank; and

           

WHEREAS, William Keating has requested to replace the Letter of Credit with a cash bond in the amount of $253,800.00; and

           

WHEREAS, the Township Engineer, Township Attorney, and Land Use Administrator have reviewed the replacement Performance Guarantee submitted and have recommended its acceptance and the release of the previously posted Letter of Credit.

 

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the Performance Guarantee submitted by William Keating in the form of cash in the amount of $253,800.00 is hereby accepted and the previously posted Letter of Credit No. 208 in the amount of $253,800.00 issued by Atlantic Stewardship Bank is herby released.  The Township Clerk is authorized and directed to forward a copy of this Resolution to the developer.

 

CONSENT AGENDA ITEM C – RESOLUTION AUTHORIZING THE PROCESSING OF CERTAIN TAX SALE CERTIFICATE REDEMPTIONS:

 

BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the following tax sale certificate redemptions be processed by the department of Finance:

 

Block 143  Lot 19

38 Gathering Road

Lien Certificate Redemption                                                                $42,469.34

To: U.S. Bank Custodian/MDSASS

 

Block 104 Lot 3

6 Forest Place

Lien Certificate Redemption                                                                $    483.12

To: Michael Lefante

 

CONSENT AGENDA ITEM D – RESOLUTION AUTHORIZING THE EXECUTION OF A DEVELOPER’S AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND RUSSELL G. PISANO AND ANGELA PISANO:  Block 125.05, Lot 14 – 36 Horseneck Road, Planning Board Resolution 05/22/08.

 

CONSENT AGENDA ITEM E – RESOLUTION AUTHORIZING THE EXECUTION OF A LEASE BETWEEN THE TOWNSHIP OF MONTVILLE AND MONTVILLE FIRE DISTRICT #1:

 

WHEREAS, the Township of Montville entered into a Lease with Montville Fire District #1 dated April, 1996 covering premises commonly known as the garage at the River Road former Public Safety Building; and

            WHEREAS, the Township of Montville and the Montville Fire District #1 desire to amend the Lease to increase the area to include both a vehicle garage and office space.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the appropriate municipal officials are hereby authorized to execute a Lease Amendment to the Lease between the Township of Montville and Montville Fire District #1 for a portion of the River Road former Public Safety Building.

 

CONSENT AGENDA ITEM F – RESOLUTION AUTHORIZING THE AWARD OF CONTRACT FOR PROFESSIONAL SERVICES:

 

WHEREAS, there exists a need for Professional Services and it has been determined to award a contract as a professional service without obtaining competitive bids or quotations pursuant to the provisions of NJSA 19:44A-20.5; and

 

            WHEREAS, the anticipated term of the contract is not to exceed one year and a proposal has been submitted; and

 

            WHEREAS, the professional has completed and submitted a Business Entity Disclosure Certification which certifies that they have not made any reportable contributions to a political or candidate committee in the Township of Montville for the previous one year, and that the contract will prohibit them from making any reportable contributions through the term of the contract; and

 

            WHEREAS, the Chief Financial Officer has certified that the funds are available for this contract.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Township Committee of the Township of Montville in the County of Morris and State of New Jersey as follows:

 

            1.            The Township of Montville hereby awards and authorizes the execution of a Professional Service Contract as follows:

 

                        Anderson & Denzler Associates, Inc. – William D. Ryden, PE

Water and Sewer Department Engineer – nine months 4/1/09 – 12/31/09

 

            2.            This Contract is awarded without competitive bidding as Professional Services in accordance with N.J.S.A. 40A:11-5(10)(a) of the Local Contracts Law because said Services are performed by a person(s) authorized by law to practice a recognized profession.  The contract is available for inspection in the office of the Municipal Clerk.

 

            3.            The Business Entity Certification and the Determination of Value be placed on file with this Resolution.

 

            4.            A Notice of this Resolution shall be printed once in the Official Newspaper of the Township of Montville.

 

CONSENT AGENDA ITEM G – RESOLUTION ADOPTING A TOWNSHIP VEHICLE USE POLICY:

 

WHEREAS, the Township Committee has determined that it is necessary to adopt a policy governing the appropriate usage and assignment of Township owned vehicles for business and/or commutation purposes.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the attached vehicle usage policy for use of Township owned vehicles is hereby approved and adopted and shall be implemented as soon as possible.

 

CONSENT AGENDA ITEM H – RESOLUTION AUTHORIZING THE ISSUANCE OF A WAREHOUSE SALE PERMIT TO WESTPORT CORPORATION:  5/1 to 5/9/09.  Signs as per signage plan dated 3/27/09 – four signs only to be removed by 5/10/09.

 

CONSENT AGENDA ITEM I – RESOLUTION AUTHORIZING THE ISSUANCE OF A WAREHOUSE SALE PERMIT TO CHRISTINE VALMY, INC.:  4/27 to 5/9/09.  Signs as per signage plan dated 3/19/09 – four signs only to be removed by 5/10/09.

 

RESOLUTIONS:

 

NO. 1 – RESOLUTION HONOR OUR TROOPS AND “SUPPORT OUR TROOPS DAY”:

WHEREAS, the people of the municipality support the New Jersey National Guard and Reserve in the strongest terms, are immensely proud of their accomplishments, and are extremely grateful for their services to this State and to the nation over the years;

 

WHEREAS, in the highest American tradition, the patriotic men and women of this Guard and Reserve serve voluntarily in an honorable and vital profession by responding to their community and their country in time of need;

 

WHEREAS, it is right and proper that we set aside time to honor these fine men and women for the sacrifices they make for every one of us;

 

WHEREAS, the New Jersey National Guard State Family Readiness Council is honoring them with a concert by the Blawenburg Band at the National Guard Armory in Lawrenceville on “Support Our Troops Day” on Sunday, April 19, 2009;

 

THEREFORE BE IT RESOLVED, that the governing body of the Township of Montville, County of Morris, hereby resolves that it honors these service members and the day of appreciation set aside for them;

 

AND BE IT FURTHER RESOLVED, that copies of this resolution be sent to the New Jersey National Guard State Family Readiness Council, and the New Jersey League of Municipalities.

 

Motion:  Sandham.  Second:  Bader.  All in favor.  Resolution adopted.

 

NO. 2 – RESOLUTION SUPPORTING THE MONTVILLE SOCCER FOUNDATION BRICK WALKWAY FUNDRAISER AT COMMUNITY PARK:

 

WHEREAS, The Soccer Foundation, Inc. has a goal of installing a brick walkway from the parking lot to the turf soccer field at the Community Park; and

           

WHEREAS, The Soccer Foundation, Inc. has requested the approval of the Township Committee for the plan to install the brick walkway and its fundraiser to raise funds for the installation; and

           

WHEREAS, The Soccer Foundation, Inc. has requested permission to utilize Township building and grounds employees to assist in the installation of the bricks; and

           

WHEREAS, The Soccer Foundation, Inc. has advised the Township Committee that once the initial costs of the brick walkway are met, all profit for the sale of the bricks for this walkway shall be maintained and used for field improvements.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the Township of Montville supports The Soccer Foundation brick walkway project at the Community Park and authorizes the use of Township employees to assist in the installation of the walkway.

 

Motion:  Daughtry.  Second:  Sandham.  Discussion:  Sandham stated the town will supply manpower?  It would be prudent to substantially supply that manpower if needed, but get reimbursed.

 

Braden stated other organizations have retained the service of volunteer landscapers.  The only time the DPW did it, it was at the Dog Park.  I had suggested to Mr. Daughtry that the Soccer Foundation solicit volunteers to install these pavers.

 

Daughtry stated he has not spoken to Mr. Marripodi yet.  I agree, we should look to volunteers and contractors in town.  I will definitely bring the message back. 

 

Table action on resolution to next meeting.  Motion:  Sandham.  Second:  Bader.  All in favor.  Motion approved.  Resolution tabled.

 

NO. 3 – RESOLUTION AUTHORIZING THE ISSUANCE OF A CLOTHING BIN PERMIT:

 

WHEREAS, Chapter 5.18 of the Revised General Ordinances of the Township of Montville requires that an individual or organization wishing to place a clothing bin within the Township of Montville obtain a clothing bin permit; and

            WHEREAS, Chapter 5.18 provides for the Governing Body to authorize the issuance of a clothing bin permit upon finding that the standards and requirements of the Ordinance have been complied with; and

           

WHEREAS, Textile Recovery Services, Inc./Read Foundation, Inc. have filed an application for the placement of five bins on municipal property located at 86 River Road; and

           

WHEREAS, the application has been reviewed by the appropriate Township departments and has been found to meet the requirements contained in the Ordinance; and

           

WHEREAS, Read Foundation, Inc. is a not-for-profit organization and the Township Committee finds that it is appropriate to permit the locations of the bins on municipal property.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the application for a clothing bin permit for the year 2009 is hereby granted and the Township Clerk is hereby authorized to issue permits for five clothing bins as set forth in the application of Textile Recovery Services, Inc./Read Foundation, Inc.

 

Motion:  Sandham.  Second:  Braden.  All in favor.  Resolution adopted.

 

NO. 4 – RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWNSHIP OF MONTVILLE AND RESOURCE SERVICES NORTH:

 

WHEREAS, there exists the need for environmental expert services in connection with the Hatfield Creek cleaning and restoration project in the Township of Montville; and

           

WHEREAS, the maximum amount of the contract is $3,700.00; and

 

            WHEREAS, the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) requires that the resolution authorizing the award of contracts for "Professional Services" without competitive bids and the contract itself must be available for public inspection.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris, and State of New Jersey, as follows:

           

Section 1.      The Mayor and Clerk are hereby authorized and directed to execute an agreement with Resource Services North, Inc. for environmental expert services in connection with the Hatfield Creek cleaning and restoration project in the Township of Montville for a total amount not to exceed $3,700.00 as set forth in the proposal attached hereto.

           

Section 2.      This contract is awarded without competitive bidding as a "Professional Service" in accordance with N.J.S.A. 40A:11-5(1)(a) of the Local Public Contracts Law because the contract is for a service performed by a person(s) authorized by law to practice a recognized profession that is regulated by law.

           

Section 3.      A notice of this action shall be printed once in the legal newspaper of the Township of Montville.

 

Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 5 – RESOLUTION AUTHORIZING THE RENEWAL OF JUNKYARD LICENSE TO G.I. AUTO SALVAGE CO., INC. – BLOCK 179, LOT 1:

 

WHEREAS, G.I. Auto Salvage Co., Inc., the owner of property known as Block 179, Lot 1 as shown on the Tax Map of the Township of Montville and also known as 85 Old Bloomfield Avenue, has applied for the renewal of its junkyard license for 2009; and

           

WHEREAS, the application of G.I. Auto Salvage Co., Inc. has been reviewed by the Land Use, Health, Police, and Fire Departments; and

           

WHEREAS, the renewal of the license has been recommended; and

           

WHEREAS, the Township Committee finds that the requirements of the Township of Montville Junkyard Ordinance have been complied with;

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that G.I. Auto Salvage Co., Inc. shall be issued a junkyard license for Block 179, Lot 1, also known as 85 Old Bloomfield Avenue, for the year 2009.

 

Motion:  Bader.  Second:  Braden.  All in favor.  Resolution adopted.

 

NO. 6 – RESOLUTION AUTHORIZING CHANGE ORDER #3 IN A CONTRACT BETWEEN THE TOWNSHIP OF MONTVILLE AND UNDERGROUND UTILITIES:

 

WHEREAS, the Township of Montville and Underground Utilities Corp. entered into a Contract for the Area 18 Sewer Project; and

           

WHEREAS, it has been determined that certain changes to this Contract are necessary; and

           

WHEREAS, the details of the proposed Change Order are as follows:

           

Installation of 1,280 feet of granite block curbing, 270 feet of 15” storm drain piping and one (1) storm drain inlet on Pine Brook Road.  This work is necessary to correct local drainage problems in the area which have been long standing issues

 

; and

 

WHEREAS, Underground Utilities Corp. has submitted a change order for a change to the total contract price of $58,875.00; and

           

WHEREAS, the Township Engineer has requested and recommended to the Township Committee that it modify its Contract with Underground Utilities Corp. as a result of this change.

 

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the following Change Order is hereby approved in the Contract between the Township of Montville and Underground Utilities Corp.:

 

            Original Contract Price                                                    $1,742,823.00

            Previous Change Orders:                                                       $     68,765.52

            Contract Amount With Prior Changes:                                $1,811,588.52

            Amount of this Change Order:                                      $     58,875.00

            Total New Contract Price After this Change Order             $1,870,463.52

 

Motion:  Bader.  Second:  Sandham.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 7 – RESOLUTION AUTHORIZING CHANGE ORDER #1 IN A CONTRACT BETWEEN THE TOWNSHIP OF MONTVILLE AND QUALITY ELECTRIC CONSTRUCTION COMPANY:

 

WHEREAS, the Township of Montville and Quality Electrical Construction Company entered into a Contract for the Lighting for Baseball & Softball Fields at Montville Township Municipal Fields Complex project; and

           

WHEREAS, it has been determined that certain changes to this Contract are necessary; and

           

WHEREAS, the details of the proposed Change Order are as follows:

           

Installation of replacement electrical panels and weatherproof enclosures

 

; and

 

WHEREAS, Quality Electrical Construction Company has submitted a change order for a change to the total contract price of $15,173.00; and

 

            WHEREAS, the Township Engineer has requested and recommended to the Township Committee that it modify its Contract with Quality Electrical Construction Company as a result of this change.

 

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the following Change Order is hereby approved in the Contract between the Township of Montville and Quality Electrical Construction Company:

           

            Original Contract Price                                                    $143,800.00

            Total of Previous Change Orders:                                                $           0.00

            Amount of this Change Order:                                      $  15,173.00

            Total New Contract Price After this Change Order             $158,973.00

 

Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 8 – RESOLUTION AUTHORIZING THE SUBMITTAL OF ACQUIRED OPEN SPACE PROPERTIES FOR ADDITION TO THE RECREATION OPEN SPACE INVENTORY (ROSI):

 

WHEREAS, The Township of Montville places a high value on preserving Open Space and Natural Resources; and

 

            Whereas, the Township of Montville has an extremely active Open Space preservation program, preserving an excess of 500 acres to date; and

 

            WHEREAS, it is required by the Department of Environmental Protection, Green Acres Division that a roster of Recreation and Open Space Properties (ROSI) be maintained and regularly updated;

 

                  Now, therefore, be it resolved by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the attached list of properties, identified as those to be added to the ROSI, be submitted for addition to the ROSI.

 

Motion:  Sandham.  Second:  Braden.  All in favor.  Resolution adopted.

 

NO. 9 – RESOLUTION AUTHORIZING THE LISTING OF BILLS AND SIGNING OF CHECKS:  Listing of bills approved; and the Mayor and Township Clerk are authorized to sign the checks.  Motion:  Sandham.  Second:  Bader.  Discussion:  Nielson stated $39,000 - how long is the Green Trust 1987 Pyramid Mountain bond?  Vanderhoof stated she will look it up.

 

Nielson asked about the deposit to JCP&L for the Masar Park lights.  Vanderhoof answered they are not turning the lights on unless we give them a deposit. 

 

Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

COMMITTEE REPORTS:

 

Committeewoman Bader stated there was a Township vehicle in Lake Hiawatha today at 1 p.m.  She would like clarification as to that.

 

Committeeman Braden reported Saturday morning is the Montville Baseball/Softball parade.  The Township Committee is invited.  MBSA will be acknowledging the Township contribution to the lights and the playground.

 

Committeeman Daughtry reported the Historic Preservation Review Commission requests that the Township Committee write a letter for the Doremus House. 

 

Daughtry reported that Taylortown Road is a problem.  It needs paving.

 

Daughtry reported he met with the Towaco Civic Association.  They still think the financial reporting is a constitutional issue.

 

Committeeman Sandham requested the open space trust be on the agenda next meeting.  They need to consider extending the levy. 

 

Sandham reported the Open Space Committee went on a field trip and looked at various properties.  They are going to prioritize their list. 

 

Sandham spoke about the water department report.  He would like a written report as to if they are going to enter into drought conditions.

Sandham requested they think about a joint meeting with the Board of Education.

 

Chairwoman Nielson reported they received a letter from Maryann Witty regarding charges from the Board of Education.  Daughtry stated he believes that has been straightened out.

 

Sandham stated some of the items were straightened out, but possibly not all.  Daughtry stated try to schedule the joint meeting.

 

Nielson reported they have a letter from the Broncos about parking at Camp Dawson.  Bastone stated the master plan is a re-design of that.  Nielson stated they are requesting improvements in the interim – temporary speed bumps.

 

Barile stated he will be going out there next week to observe.  Daughtry stated he would like to also.  Possibly schedule for Wednesday.

 

Nielson reported they were designated as a Green Community.  It allows us to apply for grants and look for other incentive programs.  Braden stated perhaps they should send a copy of that to the Environmental Commission.

 

Nielson stated they also received word from the State of NJ that they were awarded $500,000 in open space/green acres money for open space acquisitions.

 

RESOLUTION NO. 2009-CES-041409B PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12:  Contract Negotiations – Lincoln Park shared services.

 

Motion:  Daughtry.  Second:  Bader.  All in favor.  Resolution adopted.

 

At 10:20 p.m. – Closed Session.  At 11:25 p.m. – Public Session.

 

Meeting adjourned at 11:26 p.m.  Motion:  Bader.  Second:  Daughtry.  All in favor.  Motion approved.

 

Respectfully submitted,

 

 

 

                                                           

Gertrude H. Atkinson, Township Clerk

 

Last Updated ( Wednesday, 29 July 2009 )
 
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