MTC Meeting Minutes 08-11-09 Print E-mail

 

Montville Township Committee Regular Meeting

Tuesday, August 11, 2009, 7:00 p.m.

Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey

 

7:00 p.m. – Statement of Open Public Meetings Act Compliance read by Chairwoman Deborah Nielson:  “As required by the Open Public Meetings Act, adequate Notice of this meeting has been provided which Notice specified the time and place of the meeting to the extent known at that time. The Notice was posted on the bulletin board at the Municipal Building, mailed to The Daily Record, The Star Ledger, and The Citizen as well as other newspapers and it was placed on file in the Township Clerk’s office. This meeting has been properly noticed to the public in accordance with the Open Public Meetings Act.”

 

Roll call Township Committee:

 

Present:           Committeeman Art Daughtry

Committeeman James Sandham, Jr.

                        Committeewoman Jean Bader

                        Committeeman Tim Braden

                        Chairwoman Deborah Nielson

 

Also present:   Frank Bastone, Township Administrator

Frances Vanderhoof, Director of Finance

Anthony Barile, Township Engineer

Thomas Mazzaccaro, DPW/Water & Sewer Director

Martin Murphy, Township Attorney

Gertrude Atkinson, Township Clerk

 

RESOLUTION NO. 2009-CES-081109 PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12:  Litigation – Hook Mountain Associates, LLC.  Contract negotiations – 1st Aid Squad; Land Conservancy of NJ; Shared services; and Board of Education lease; Attorney-client privilege.  Property acquisition – Starkey; Marketplace; Van Ness; and Changebridge Road extension.

 

Motion:  Sandham.  Second:  Daughtry.  All in favor.  Resolution adopted.

 

At 7:02 p.m. – Closed Session.  At 8:10 p.m. – Public Session.

 

Chairwoman Nielson read the Statement of Open Public Meetings Act Compliance again for the record.

 

Prayer and Pledge of Allegiance led by Committeeman Braden.

 

BARN THEATRE BENEFIT PERFORMANCE DRAWING:  For performance Thursday, 9/24/09.  Mrs. Samitt drew the winners:  Rotary, Woodmont PTA, Montville Baseball/Softball, Historical Society, Knights of Columbus, Pet Parents, Women’s Club, and Towaco Civic Association.

 

BOARD OF EDUCATION LEASE 86 RIVER ROAD:  Chairwoman Nielson stated that Jon Alin, BOE President, and Charles Grau, BOE member, are present.  We have been discussing in closed session a potential lease between the Township and the BOE for 86 River Road.

 

Martin Murphy, Township Attorney, reported on the proposed amendment to the BOE lease for 86 River Road.  This is a result of the issues that were raised at the last meeting we had.

 

Frank Bastone, Township Administrator, stated the BOE had a meeting a week ago and discussed it.  Their attorney provided a draft amendment/rider that we are discussing this evening.

 

Nielson stated Committeeman Daughtry did not participate in the discussion in closed session.  Murphy stated correct, and he is not to participate in this discussion.  It is not necessary for him to leave the room for this discussion.

 

Nielson stated the issue was item 10A.  The Township Committee is in agreement with all aspects of this lease and the addendum.  10A – if it goes over the $1.5 million overall cost and there is a lease payment, you are going put it as a line item in the following year’s budget - we want to make sure it will be a line item and not a second question.

Alin stated this will be a line item.  If we do go out to re-bid on the project, and I don’t know if we are going to, and since the Township is now doing the roof as one project, it may even fall under the $1.5 million and it won’t have to be a line item, and the Board can reimburse the Township from that fund.  This is all pending the County Superintendent’s approval of the lease.

 

RESOLUTION AUTHORIZING THE EXECUTION OF A LEASE BETWEEN THE TOWNSHIP OF MONTVILLE AND THE BOARD OF EDUCATION OF THE TOWNSHIP OF MONTVILLE:

 

            WHEREAS, the Township of Montville desires to lease a portion of the building located at 86 River Road in the Township of Montville which is approximately 7,500 square feet as described in a Lease Agreement attached hereto; and

           

WHEREAS, the Township of Montville and The Board of Education of the Township of Montville desire to enter into a Lease and the Addendum to the Lease for a period of twenty-five (25) years with an option to renew for an additional twenty-five (25) years for the purposes of an administrative office/education facility for the Board of Education.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the appropriate municipal officials are hereby authorized to execute the Lease Agreement and Addendum to Lease Agreement between the Township of Montville and The Board of Education of the Township of Montville for a portion of the River Road former Public Safety Building in the form attached hereto.

 

Motion:  Sandham.  Second:  Braden.  Roll call vote – Daughtry, abstain; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

DISCUSSION ITEMS:

 

NO. 1 – WATER RATES:  Bastone went over the documents the Township Committee has:  Long-Term Financial Planning Committee’s interim analysis – this was the proposal put together in June and discussed by them at their July meeting; article for Montville Messenger and the website; draft minutes of the LTFPC from 06/04/09 and 07/01/09 meetings.

 

We need to make a decision by October in order to implement in January 2010.  The rates would be for 2010 – 2013.

 

Nielson stated whatever is decided tonight – we want to put in the Montville Messenger and on the municipal website for public comments.

 

Committeeman Sandham stated regarding the interim model that was distributed this week – which had a $25 flat rate - the lowest users have the highest percentage impact.  The low-end users are being penalized the most.  That is the logic behind the LTFPC bringing the flat rate down to $15.

 

Nielson stated currently the water utility has a flat rate of $5.  No one seems to know why it is $5. 

 

Sandham stated the high volume users seem to place a higher burden on the system than low-end users.  Even on the capital structure.

 

Nielson stated the same logic was not held true when the sewer rates were generated. 

 

Sandham stated maybe that should have been considered when we did the sewer rates.  That the high-end users place more burdens on the fixed costs side.

 

Committeewoman Bader stated as I said two weeks ago, I don’t necessarily agree with the first proposal received.  I don’t think anyone should see a decrease, but I also don’t want anyone receiving bills that are like a quarterly tax bill.

 

Steve Samitt, Changebridge @ Montville, asked if the proposal two weeks ago is still the one proposed.  Bastone answered yes, that is the one proposed by the LTFPC.  One of the interim discussion spreadsheets discussed by the LTFPC was also given to the Township Committee in the last two weeks that has a flat rate across the board.

 

Samitt stated he would like to get on the agenda for the September meeting to present something to the Committee on the water rates.

 

Nielson suggested he submit it to Mr. Bastone.  We will be taking public comment. 

 

Thomas Mazzaccaro, Water & Sewer Director, spoke about the discounts for senior citizens and the disabled.  Water & sewer – there is an income-qualified discount.  There used to be a senior discount for water until it was changed to billing for actual usage.  He explained the history of the discounts.

 

Discussion ensured regarding condominium meters, usage, and sprinkling.  The goal is to encourage water conservation.

 

Sandham asked Mr. Samitt if they could go back and look at sprinkling and ways they can conserve water.  Samitt agreed, and he said the condos probably conserve more than anyone in the town.

 

Nielson stated there are three options – the proposal from two weeks ago, the interim proposal with the flat rate, or come up with another iteration.  We don’t have to go live with this tomorrow, but we do want to give folks adequate time to comment.

 

Sandham stated he would go forward with what the LTFPC put forth.  While it doesn’t solve all of the potential questions that people may have, it certainly is a compromise.  Every time you change it, you will create different questions.  I understand the $25 flat rate.

 

Nielson stated she is concerned with putting something out there, then it gets modified, and then people may not get a decrease, etc.

 

Sandham stated with the LTFPC proposal, there is only a small amount of users that may get a decrease.

 

Bader stated we should put something on the website.  My concern is there are 98 high-end business users – they made need the water to operate.

 

Committeeman Daughtry stated he supports the LTFPC proposal.

 

Bader stated she would like to see a different proposal.

 

Committeeman Braden asked the flat rate is used for infrastructure?  What are the nuts and bolts of the flat rate?  Sandham stated infrastructure, debt service on capital improvements, etc.

 

Braden stated he supports the LTFPC recommendation.

 

Nielson stated she will support that to be put on the website for discussion purposes.  She will not support an ordinance with that.

 

Bastone asked if they are happy with the write-up for the Montville Messenger and the website.  Nielson stated she did not finish her edits.  She will finish them this week.

 

Bastone stated do we want a link to the actual rate structure analysis:  two documents – rate structure and individual rate analysis.  Township Committee – yes.

 

NO. 5 – METRO PARK:  Bastone reported they had the environmental work proposal numbers verified.  They are still good – total $17,000.  I have talked to Mr. Murphy about the possibility of a public/private partnership with Metro.  Paul Martino is here this evening. 

 

Murphy stated there are a number of issues that need to be addressed, and then I think Mr. Bastone and I should meet with Mr. Martino.  There are Green Acres restrictions.  We used open space funds.  We may have to go back to the public with a referendum.  There may also be bidding process requirements.

 

Nielson stated for the record, the Township Committee thought this was a great idea in general.  We have asked the Township Attorney to research the legal issues and give us an opinion in writing.  Mr. Bastone and Mr. Murphy will meet with Mr. Martino.

 

Daughtry stated the Recreation Commission may still be looking into purchasing a used skate park.  Mr. Bastone should talk to Maryann Witty to make sure they are aware of this.  He will let Mrs. Witty know, and that we are waiting to hear back from Mr. Murphy regarding the legal questions.

 

PUBLIC PORTION FOR ITEMS NOT LISTED ON THE AGENDA:

Mike O’Brien, 92 Pine Brook Road, Towaco, stated he would like to discuss Ordinance No. 2009-04, which is use of public property ordinance.  There was an article in the Neighbor News.  The Democratic Club was not allowed to meet at the Senior House. 

 

The ordinance says the utilization of Township-owned property.  Therefore, as a citizen, and it says not for profit organizations -  I don’t know what that means.  According to this, a book club can’t meet at a public park without a disclosure statement.  I know that wasn’t your intent. 

 

I think you should consider looking into the ordinance and revising it with more specific guidelines.  Right to assemble – no one stopped the Libertarian Party today from demonstrating on the sidewalk in Towaco.  But I was asked to leave a Township building.  Why do they get better treatment than I?  Can you look at the ordinance and say if we can meet in a park – without submitting a financial statement?  Once we want to move indoors then it is different, and you have another whole set of issues that come up.

 

Thank you, Jim; your article provoked me to think about the issue.  I would ask that you think about it – it doesn’t have to be a big public thing in the papers.

 

Nielson stated thank you.  We do review ordinances, and we will ask Mr. Bastone to look at it and make recommendations.

 

O’Brien stated when they do file these papers (financial statements), they become public record.  I don’t know how many people want these things out there.  Sandham stated but it is a matter of public record period.

 

Hearing no further comments, Chairwoman Nielson closed the public portion.  Motion:  Daughtry.  Second:  Bader.  All in favor.  Motion approved.

 

DISCUSSION ITEMS:

 

NO. 2 – COMMUNITY VIDEO SHOWCASE:  Bastone updated the Township Committee.  He has asked Dr. Bowen, Superintendent of Schools, for input for the BOE video.  Three other videos – welcome, quality of life, and real estate.  Then they need to pick two others.  Township Committee discussed and decided on Parks & Recreation and a combination of Economic Development and Chamber of Commerce.  Any other suggestions, get to Mr. Bastone.  Target deadline – September 18.

 

NO. 3 – JOINT MUNICIPAL COURT:  Bastone updated the Township Committee.  There is one joint municipal court in Morris County – Dover central location for five towns.

 

There are studies for at least four others in the County.  We are in the process of working with Pequannock, Lincoln Park, Kinnelon, and Morris County to see if a joint court would be feasible.  We would need the blessing of superior court.  We are in the process of putting together a proposal.  If Montville is not chosen to be the central location, it would be the new municipal building in Lincoln Park.  I expect to have a report to you by September 8.  Does anyone have a concern with Montville being the home for this?  Township Committee consensus – no.  Bastone stated all the analyses will be in the report – costs, security, etc.

 

NO. 4 – GROUP HEALTH INSURANCE:  Bastone stated we have submitted our application to the North Jersey Municipal Benefits Fund, and we have been accepted.  As you know, we are looking at an 18 to 20% increase in the State health benefits plan.  We are waiting for the NJHIF budget and rate schedule.

 

Daughtry asked if they leave NJ State health benefits, will it still be a requirement that the Township Committee members receive benefits?  Bastone answered no.

 

Bastone will update on September 8.  We have to make a decision by the end of October.

 

NO. 6 – CAPITAL DEFERRALS – ROAD RESURFACING:  Nielson stated at last meeting we discussed asphalt prices being low.  Maybe we would like to pave more roads than originally planned this year.  Possibly defer capital projects for this. 

 

Bastone stated if these things are deferred, they will be replaced in the 2010 budget. 

 

Frances Vanderhoof, Director of Finance, stated if we are going to do this, we have to amend the capital budget. 

 

Bastone stated in addition to that we had some older capital money that Mr. Mazzaccaro identified, $52,000, so we would need to amend for that.  We have that available to us. 

 

Total capital deferrals as per Frank Bastone’s memo - $176,000.  Township Committee approved.

 

NO. 7 – COMMUNITY NOTIFICATION SYSTEM:  Bastone reported on the Nixel community notification system recommended by Police Chief Cook.  You have to sign up for this.  There is no cost to us.  Township Committee – move forward.  Will put in Montville Messenger and on the website informing residents to sign up for it.

 

Sandham asked if there is advertising.  How do they make money?  Bastone stated he does not know the answer to that.  There is no cost to us.

 

NO. 8 – TOWACO CIVIC ASSOCIATION – REILLY PARK SIGN SPONSORSHIP:  Letter received from the TCA asking permission to sponsor the landscaping around the Reilly Park entrance sign.  They also request to hang a sponsor sign below the park sign similar to the landscaping signs that hang below the Welcome to Montville Chamber of Commerce signs.  Township Committee – ok as long as it is in line with other signs in the Township.  Bastone will review the wording.

 

REPORTS:

 

NO. 1 – ADMINISTRATOR:  Bastone reported he provided the Township Committee with a six-month report on construction code activity and annualized it out.  It continues to decline.  I will update you on that at the end of the year. 

 

NO. 2 – ATTORNEY:  No report.

 

NO. 3 – FINANCE:  Vanderhoof reported the tax bills went out on August 3.  The due date was extended to August 31.

 

NO. 4 – ENGINEER:  Barile reported the Camp Dawson work continues on expanding the parking lot.

 

Salt barn – the wood frame is being constructed.  We are anticipating completion of that project in September.

 

ORDINANCE INTRODUCTIONS:

 

NO. 1 – ORDINANCE NO. 2009-22 AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE TOWNSHIP OF MONTVILLE AND JOSEPH ROBERT STARKEY:  Tabled.

 

RESOLUTION AUTHORIZING CONSENT AGENDA NO. 2009-CA13:  Motion:  Sandham.  Second:  Braden.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

CONSENT AGENDA ITEM A – RESOLUTION ACCEPTING PERFORMANCE GUARANTEE – RUSSELL PISANO, BLOCK 125.05, LOT 14:  36 Horseneck Road, PMSP/FC00-25-07-16.  Cash $59,190.00.

 

CONSENT AGENDA ITEM B – RESOLUTION RELEASING WILLIAM KEATING – BLOCK 51, LOTS 28 & 33, 137 ROUTE 202 – FROM PERFORMANCE GUARANTEE:  PSPP/FC 07-08.  Cash $250,000.00 and cash $3,800.00.

 

CONSENT AGENDA ITEM C – RESOLUTION AUTHORIZING THE RELEASE OF VARIOUS CASH BONDS POSTED WITH THE TOWNSHIP OF MONTVILLE:

 

WHEREAS, certain cash bonds have been posted with the Township of Montville to secure the performance of obligations; and

 

            WHEREAS, the Engineering Department has verified that the improvements, the installation of which were secured by the cash bonds, have been installed in a satisfactory manner and has recommended the release of cash bonds.

 

            NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, County of Morris and State of New Jersey, that the following cash performance bonds shall be released:

 

NAME/LOCATION

 

TYPE OF BOND

AMOUNT TO BE

RETURNED

 

The Lake Valhalla Club

P.O. Box 248, Montville

Block 11, Lot 29

Soil Movement

Performance Bond (lake dredging)

$3,800.00

 

 

 

Woodmont Court, Old Lane

Road Opening (2000-97)

$12,112.00

22 Bonnieview Lane

Block 21.01, Lot 42.22

Top Soil Replacement

$9,000.00

24 Bonnieview Lane

Block 21.01, Lot 42.21

Top Soil Replacement

$9,000.00

          BE IT FURTHER RESOLVED that a copy of this Resolution shall be forwarded to the Chief Financial Officer.

 

CONSENT AGENDA ITEM D – RESOLUTION AUTHORIZING THE REFUND OF BUILDING PERMIT FEES TO MUNICIPAL CONSULTING GROUP FOR 3 ELIJAH COURT:  Block 82.2, Lot 66.1, Permit #09-417.  Refund $297.00.

 

CONSENT AGENDA ITEM E – RESOLUTION AUTHORIZING THE ACCEPTANCE OF A GRANT FROM THE MONTVILLE TOWNSHIP LITERACY FOUNDATION, INC.:

 

WHEREAS, the Montville Township Literacy Foundation, Inc. has offered a grant to the Township of Montville in the sum of $16,500.00 for the conduct of a program of instruction and training in English as a Second Language for the sole benefit of individuals residing, working, or worshiping within the Township of Montville; and

           

WHEREAS, the terms and conditions of the grant are contained in correspondence dated July 20, 2009 from David C. Dixon, Esq., counsel for the Montville Township Literacy Foundation, Inc.; and

           

WHEREAS, the Township of Montville desires to accept the grant.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the appropriate municipal officials are hereby authorized to execute the letter agreement between the Township of Montville and the Montville Township Literacy Foundation, Inc. accepting a grant of $16,500.00.

 

CONSENT AGENDA ITEM F – RESOLUTION AUTHORIZING THE SUBMITTAL OF 2010 MUNICIPAL ALLIANCE PROGRAM GRANT APPLICATION TO THE COUNTY OF MORRIS:

 

WHEREAS, 2010 Governor’s Council on Alcoholism and Drug Abuse funds are available through the County of Morris; and

 

            Whereas, the Drug Awareness-Municipal Alliance Council and the Township Committee wishes to continue to participate in the County’s Municipal Alliance Program;

 

            Now, therefore, be it resolved by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, as follows:

                 

                  The appropriate officials are hereby authorized to execute and submit the 2010 Municipal Alliance Program application for $14,800 to fund Moving Ahead ($3,000), REACH ($2,500), Red Ribbon Week ($3,000), Parenting Programs ($1,500), Just Say No Week ($1,800) and Teen Center Activities ($3,000).  The required cash match of $3,700 will be allocated as follows: $925 for Moving Ahead, $925 for REACH, $925 for Parenting Programs and $925 for the Teen Center.

 

CONSENT AGENDA ITEM G – RESOLUTION AUTHORIZING CHAPTER 159 APPROPRIATION:  2009 Municipal Budget:  Revenue title:  Police-Over the Limit Under Arrest $6,000.00.  Appropriation title:  Police-Over the Limit Under Arrest $6,000.00.  Local Match - source:  None.

 

CONSENT AGENDA ITEM H – RESOLUTION AUTHORIZING CHAPTER 159 APPROPRIATION:  2009 Municipal Budget:  Revenue title:  Montville Twp. Literacy Foundation $16,500.00.  Appropriation title:  Montville Twp. Literacy Foundation $16,500.00.  Local Match - source:  None.

CONSENT AGENDA ITEM I – RESOLUTION DEDICATION BY RIDER – MONTVILLE TOWNSHIP POLICE OUTSIDE OVERTIME:

 

WHEREAS, the Police Department of Montville Township is hired by outside parties, such as Cablevision, Verizon, etc. to perform traffic details when these companies are working in the Township; and

 

            WHEREAS, these companies must pay in advance for these Police Services as tax dollars are not to be used per state regulations, and it is necessary to collect funds in advance of traffic details to be performed.

 

            NOW, THEREFORE, BE IT RESOLVED that such funds be deposited into a special account for the purpose of paying these Police Officers when they perform their outside details, and such account shall be considered a “Dedication by Rider” to the budget of the local unit.

 

CONSENT AGENDA ITEM J – RESOLUTION DEDICATION BY RIDER – MONTVILLE TOWNSHIP IN-HOUSE ENGINEERING TRUST:

 

            WHEREAS, the Montville Township Engineering Department must perform inspections by Township employees for developers who are either developing or preparing to develop in the Township; and

 

            WHEREAS, the developer must pay a certain amount determined by the Engineering Department to cover the cost of the inspections, and the Township of Montville must deposit these funds into a specific account to reimburse the Township for these outside developers.

 

            NOW, THEREFORE, BE IT RESOLVED that such funds be deposited into a special account for the purpose of reimbursing the Township and such account shall be considered a “Dedication by Rider” to the budget of the local unit.

 

CONSENT AGENDA ITEM K – RESOLUTION DEDICATION BY RIDER – MONTVILLE TOWNSHIP HOLIDAY CLUB:

 

WHEREAS, the Montville Township employees had the opportunity to set aside a certain portion of their net pay with the Township’s bank for a Holiday Club; and

 

            WHEREAS, the bank no longer administrates Holiday Clubs; and

 

            WHEREAS, the Finance Department can administer this Holiday Club by setting up a bank account just for this purpose.

 

            NOW, THEREFORE, BE IT RESOLVED that such funds be deducted from the paychecks of those who have instructed payroll to deduct these funds and deposit into a specific trust called a Holiday Club, and such trust fund shall be considered a “Dedication by Rider” to the budget of the local unit.

 

CONSENT AGENDA ITEM L – RESOLUTION PROVIDING FOR THE CANCELLATION OF CHECKS AND TRANSFER OF MONIES TO THE TOWNSHIP OF MONTVILLE GENERAL FUND FROM THE MUNICIPAL COURT:

 

WHEREAS, the following check ha not been cashed, and the recipient claims no monies due;

 

Check #1358, dated February 5, 2007            $380.36

Check #2572, dated November 26, 2007            $317.00

Check #2705, dated May 12, 2008               $  50.00

 

WHEREAS, the Township of Montville has been notified by the bank, Lakeland, that the check was not cashed;

 

            NOW, THEREFORE, BE IT RESOLVED, that these monies be transferred to the Montville Township General Fund, as of this date.

 

CONSENT AGENDA ITEM M – RESOLUTION APPROVING EXTENSION OF GRACE PERIOD FOR PAYMENT OF TAXES DUE ON AUGUST 1, 2009:

 

WHEREAS, on July 14, 1994, Governor Christine Todd Whitman signed into law P. L. 1994, C.72 allowing twenty five calendar days from the date the tax bills are mailed for payment of taxes; and

 

            WHEREAS, due to the delay in receiving the certified tax rate from the County for the year of 2009, tax bills will be mailed sometime after the mandatory date of July 16, 2009.

 

            NOW, THEREFORE, BE IT RESOLVED, that the grace period for the August, 2009 quarter for tax collection only, has been extended to 25 days after the mailing of the tax bills.  Tax bills will include a Notice of Extension of Grace Period, as tax bills will be mailed after the mandatory date of July 16, 2009.

 

CONSENT AGENDA ITEM N – RESOLUTION TRANSFERRING THE TOWNSHIP OF MONTVILLE GENERAL ASSISTANCE PROGRAM TO THE COUNTY OF MORRIS:

 

WHEREAS, the Township of Montville currently maintains a Department of Welfare and Social Services for the purpose of providing general public assistance to individuals with the Township of Montville pursuant to the provisions of N.J.S.A. 44:8-107 Et seq., as well as other provisions of New Jersey State Law and Municipal Ordinances; and

 

WHEREAS, New Jersey State Law provides in N.J.S.A. 44:8-145.1 that a municipality may transfer the financial and operational responsibility for the administration of general public assistance to the County in which it is located; and

 

WHEREAS, the Mayor and Township Committee of the Township of Montville has reviewed the current operation of the Municipal Department of Welfare and Social Services and in consideration of the pending retirement of the Welfare Director that it would be in the best interest of the residents and taxpayers of the Township of Montville to request that the financial and operational responsibility for this Department be transferred to Morris County.

 

NOW, THEREFORE, BE IT RESOLVED, that the general public assistance program for the Township of Montville be and is hereby transferred to Morris County effective as of January 1, 2010, or as soon thereafter as Morris County is prepared to implement the program on the Township of Montville’s behalf; and

 

BE IT FURTHER RESOLVED, that a certified copy of the resolution be sent to the Morris County Welfare Director and the appropriate State Office of Public Assistance.

 

CONSENT AGENDA ITEM O – RESOLUTION APPROVING OPEN AND CLOSED SESSION MINUTES – REGULAR MEETINGS 04/28/09 AND 05/12/09:  Approval of closed session and public session minutes - regular meetings 04/28/09 and 05/12/09.

 

RESOLUTIONS:

 

NO. 1 – RESOLUTION AUTHORIZING THE DEPARTMENT OF PUBLIC WORKS/WATER & SEWER TO PREPARE BIDS FOR THE FOLLOWING CAPITAL PROJECTS:

 

WHEREAS, the Township Committee has determined that it is appropriate to solicit bids and prepare specifications for certain capital projects.

           

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that the appropriate municipal officials are hereby authorized to prepare bids and specifications for the following capital projects:

 

            Replace #926E – 1988 – Cat Loader                                     $170,000            Used/New

            Replace #915 – 1993 Dodge Dump Truck (Mid Size)    $  55,000            Used/New

            #2 – Well Redevelopment                                                         $  65,000

            Radio Read MXU                                                                   $100,000

            Taylortown Booster Station – Pump Upgrade                      $  90,000

            Phase 2 Pine Brook Water Grid                                          $110,000

            Hydrogen Sulfide Treatment System                                                $  40,000

            Wet Well Pump – River Road                                                      $  33,000

 

Motion:  Sandham.  Second:  Braden.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

NO. 2 – RESOLUTION APPROVING THE LISTING OF BILLS AND SIGNING OF CHECKS:  Listing of bills approved; and the Mayor and Township Clerk are authorized to sign the checks.  Motion:  Sandham.  Second:  Bader.  Roll call vote – Daughtry, yes; Sandham, yes; Bader, yes; Braden, yes; Nielson, yes.  Resolution adopted.

 

Nielson stated the August 25 Township Committee is cancelled.  Next regular meeting is September 8.

 

COMMITTEE REPORTS:

 

Committeeman Sandham stated assessed values – we are at 50.5%.  Does that mean we will be asked to do a revaluation?  Vanderhoof answered I believe they are holding up on that now.

 

Sandham stated the State put out what is happening with the State pension plan including local  – 19.5% police, 13% employees.  We will have fiscal constraints placed on us again next year.

 

Sandham stated the closed session minutes – we should approve their release on a more regular basis.

 

Committeeman Braden stated he and Mrs. Bader volunteered to cook at the Senior Citizen picnic.  Everyone survived.  We did have fun.

 

Committeeman Daughtry spoke about the letter from the Lowe’s engineer, Kevin Boswell, dated July 31.  He would like the Land Use Director to confirm the items in the letter.  Murphy stated they also need to see the Board of Adjustment resolution.  They need to hear from the Board of Adjustment engineer and possibly Mr. Burgis, the planner.  Nielson stated they may also need the minutes from the hearings.  Murphy will update at next meeting.

 

Daughtry spoke about the animal shelter plans.  We now have pending DEP approval.

 

Sandham stated they received a letter today for a shed at Camp Dawson.  Bastone stated it is there already.  Will address at next meeting.

 

Committeewoman Bader – no report.

 

Chairwoman Nielson stated a few months ago there was a request from Changebridge @ Montville for a piece of property along Changebridge Road.  It was referred out to Linda white.  They have not yet received the response.  Bastone stated she was also researching minutes.   Nielson requested they get a response on that.

 

Condos – are we good to go to take over the roads?  Bastone answered the only condo association that has completed the list is Changebridge @ Montville.  We have to look at it.  Nielson stated they said it has been a long time.  Can you give us an update?

 

Nielson stated other towns are doing surveys of residents about what they like and dislike about their town, etc.  If you think we should do a survey in the Montville Messenger in the future - I think it would be a good idea to get feedback from our citizens.

 

Tim Braden and I met with Frank Bastone and the BOE subcommittee to review the Every Drop Counts program.  They are reviewing the curriculum and monies to potentially continue the program.  The ball is in their court to review what can fit into their curriculum. 

 

Meeting adjourned at 10 p.m.  Motion:  Daughtry.  Second:  Sandham.  All in favor.  Motion approved.

 

Respectfully submitted,

 

 

 

                                                           

Gertrude H. Atkinson, Township Clerk

 

Last Updated ( Thursday, 29 October 2009 )
 
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