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The Township Committee of the Township of Montville conducted the Annual Reorganization Meeting on Tuesday, January 5, 2010 at the Montville Township Municipal Building, 195 Changebridge Road, Montville, New Jersey at 7:00 p.m.
The meeting was called to order at 7:00 p.m. by Committeewoman Deborah Nielson and the following was read into the record:
“As required by the Open Public Meetings Act, adequate Notice of this meeting has been provided which Notice specified the time and place of the meeting to the extent known at that time. The Notice was posted on the bulletin board at the Municipal Building, mailed to The Daily Record, The Star Ledger, and The Citizen as well as other newspapers and it was placed on file in the Township Clerk’s office. This meeting has been properly noticed to the public in accordance with the Open Public Meetings Act.”
Present: Committeeman Daughtry; Committeeman Sandham; Committeeman Braden; Committeewoman Nielson; Committeeman Don Kostka; Frank Bastone, Township Administrator; Frances Vanderhoof, Director of Finance; Anthony Barile, Township Engineer; Adam Brewer, Management Specialist; Tom Mazzaccaro, DPW/Water & Sewer Director; Martin Murphy, Township Attorney; and Gertrude Atkinson, Township Clerk.
Prayer – Reverend Charles Bigelow.
National Anthem sung by Sara Mazzaccaro.
OATH OF OFFICE – DON KOSTKA: District 26 Assemblyman Jay Webber administered the Oath of Office to Committeeman Kostka. Kostka was elected in the November 2009 General Election for a three-year term ending December 31, 2012.
Roll call – Committeeman Daughtry, present; Committeeman Kostka, present; Committeewoman Nielson, present; Committeewoman Braden, present; Committeeman Sandham, present.
NOMINATION OF TEMPORARY CHAIRPERSON: Motion made by Committeeman Sandham to nominate Committeeman Daughtry as Temporary Chairperson. Seconded by Committeewoman Nielson. Roll call vote – all yes. Motion approved.
NOMINATION OF PERMANENT CHAIRPERSON: Motion made by Committeeman Daughtry to nominate Committeeman Sandham as Permanent Chairperson. Seconded by Committeeman Braden. Roll call vote – all yes. Motion approved.
NOMINATION OF VICE-CHAIRPERSON: Motion made by Committeewoman Nielson to nominate Committeeman Braden as Vice-Chairperson. Seconded by Committeeman Kostka. Roll call vote – all yes. Motion approved.
Mayor Sandham thanked Reverend Bigelow for the invocation and Sara Mazzaccaro for singing the National Anthem. He recognized the dignitaries in attendance: Congressman Rodney Frelinghuysen, State Senator Joe Pennacchio, Assemblyman Jay Webber, and Morris County Freeholder Doug Cabana.
Mayor Sandham thanked everyone for coming out this evening. He acknowledged his family for their support, giving up their time with him, and allowing him to serve. He also thanked Deb Nielson’s children for the sacrifices they made over the last two years while their mother served as Mayor. He told his own children – you make me proud and inspire me!
Thank you to my friends for your support and encouragement. Most I met through volunteering and many are here tonight. Thank you to my fellow Township Committee members for their vote of confidence in me to chair this committee. To the past mayors that I have served with and learned from – thank you to Steve (Moscone), Art and Deb.
Thank you to our Administrator, Department Heads and all our staff who work hard every day for our citizens. Thank you to the members of the boards and commissions as well as the numerous volunteers throughout our Township – you are the strength of our Township.
I am often asked what makes Montville Township so great. My answer is always the same – it is our volunteers. You are the people that make things happen in this town. It is not the detractors. It’s not the critics. We’ve all spent many years volunteering. A friend gave me a quote by Theodore Roosevelt that applies to volunteers. It sits in my office to remind me every day of what volunteer efforts really mean: “It is not the critic who counts, not the man who points out how the strong man stumbled, or where the doer of deeds could have done them better. The credit belongs to the man who is actually in the arena; whose face is marred by dust and sweat and blood; who strives valiantly; who errs and comes short again and again; who knows the great enthusiasms, the great devotions, and spends himself in a worthy cause; who, at the best, knows in the end the triumph of high achievement; and who, at the worst, if he fails, at least fails while daring greatly, so that his place shall never be with those cold and timid souls who know neither victory not defeat.”
I know we can share more victories if we continue to work together. 2009 was a difficult year. We made many tough decisions. We face many challenges and even more tough decisions in 2010. So we need to be united.
We have been united on the financial front. We now have a preliminary budget and a six-year capital plan prepared three months sooner. We reduced our debt by $12 million over the last four years and have a plan to reduce it by over $18 million in the next six years. That is the result of working together - among the Long-term Financial Planning Committee, our CFO, our Administrator, Department Heads, and the Township Committee. That unity gave us our AAA bond rating. It is proof of what we can achieve when we work together and are united.
Look around town at Camp Dawson, Community Park, the VFW, municipal fields and Fifth Base – it shows what we can do when we are united.
The Library Board worked with the Township Committee and will return over $200,000 to the Township in 2010, which will not be spent but will go to reduce taxes. We want to minimize tax increases and debt service. We want to insure the longevity of our volunteer groups like the First Aid Squad and their service to our citizens – united we can. We want to work with the Board of Education to provide a better education for our children. We want to build a new Animal Shelter, new tennis courts or a new skate park. United we can.
Whether you are getting appointed today, already serve on one of these boards, are a member of one of our numerous and great volunteer organizations, or are a volunteer in waiting, as we go through 2010 together, I ask you to remember the words of Robert F. Kennedy: “That which unites us is and must be, stronger than that which divides us. We can concentrate on what unites us and secure the future for all our children; or we can concentrate on what divides us and fail our duty through argument and resentment and waste!”
2010 requires us to be positive in our outlook and, most importantly, be united. We are much better and we can accomplish so much more when we focus on what unites us rather than what divides us. I believe strongly that there is strength in our diversity. It does not matter if we have an address in Montville, Pine Brook, or Towaco. Whether we own a house or a condo, or what name we give to our creator. Detractors look to divide and conquer. Leaders, and everyone in this room is a leader, focus on what we have in common, what is important to all of us. And for us that is – we all work to make Montville Township a better place to live! That is our focus. That is our goal for 2010 and beyond.
PRESENTATION TO JEAN BADER: The Township Committee presented Jean Bader, outgoing Township Committeewoman, with a proclamation for her service and dedication to the Township. She served on the Township Committee from 2004 to 2009. She served as a member of the Board of Adjustment from 1998 to 2003. She was the Township Committee liaison to the Board of Adjustment, Board of Health, and the Historic Preservation Review Commission. The Township Committee also presented Jean with flowers and an engraved clock.
Bader thanked her family – Ivan, Sean, and Ian. She thanked her campaign manager, Michael Klein. She thanked all of the volunteered on the boards and commissions of Montville Township. Bader thanked the Township’s staff, police department, fire departments, and the first aid squad. She thanked the Township Committee and congratulated Mr. Kostka. She congratulated Jim Sandham and Tim Braden on becoming Mayor and Deputy Mayor. She wished all of the Township Committee success. Friendships I have developed will carry me for a lifetime. Thank you.
PRESENTATIONS TO BOARD AND COMMISSION MEMBERS: The Township Committee acknowledged the following Board and Commission members for their years of service and dedication to the Township. Those individuals present at the meeting were presented with proclamations or plaques:
Drug Awareness Municipal Alliance:
Lori DiPiazza – 6 years – 2004 to 2009
Denise Logan – 8 years – 2002 to 2009
Patricia Swiatek – 1 year – 2009
Economic Development Committee:
Mark Tabakin – 13 years – 1997 to 2009
Gregory Milazzo – 1 year – 2009
Environmental Commission:
David Cotter – 4 years – 2006 to 2009
Ray Hinkle – 2 years – 2008 to 2009
Historic Preservation Review Commission:
Alan Lucibello - 18 years – 9/24/91 to 2009
Kathy Fisher -8 years – 2002 to 2009, also served as Chairperson
Wojciech Mickowski – 1 year – 2009
Housing Committee:
Marie Shaw – 11 years – 1999 to 2009
Library Board of Trustees:
Julie Cohan – 6 years – 2004 to 2009
Susan Max – 5 years – 2004 to 2008
Local Assistance Board:
Lucille Rockis – Local Assistance Board and Public Assistance Director – 16 years – 1994 to 2009
Maida Avallone – 30 years – 1981 or prior to 2009, also served as Chairperson
Maryann Galiger - 10 years – 2000 to 2009
Michael Fiore – 4 years – 2006 to 2009
Cynthia Fass – 3 years – 2007 to 2009
Recreation Commission:
Barbara Kapral – 15 years – 1995 to 2009
Anthony Petrillo – 10 years – 2000 to 2009
Kevin Horan – 10 years – 2000 to 2009
Residents’ with Disabilities Advisory Committee:
Maggie Nelligan – 3 years – 2006 to 2008
Open Space Committee:
Richard Moore - 3 years – 2007 to 2009
Cathy Mahoney – 4 years – 2006 to 2009
Denise Rule – 3 years – 2007 to 2009
The Township Committee acknowledged the fact that the Township’s local assistance is now being handled through the County. They especially recognized Lucille Rockis and Maida Avallone for their exceptional service to the Local Assistance Board.
Mayor Sandham spoke about the Open Space Committee. This committee has been very successful in Montville. In the last two years, we have secured grants from the County in the amount of $4 million to buy properties in town. Sandham announced to the audience if you are interested in getting involved in Open Space, let us know.
PUBLIC PORTION: Chairman Sandham opened the public portion.
Michael O’Brien, 92 Pine Brook Road, Towaco, congratulated the Township Committee and the Mayor. He spoke on the issue of the reappointment of Kathy Fisher. There are a lot of rumors and misstatements in the community. She is a tremendous irreplaceable resource to this community. She brings knowledge and expertise to the Historic Preservation Review Commission. She is an incredibly devoted human being to the cause that she feels is important. I would not want it to be the case that her not being appointed to the commission has and affect on the willingness of some other people to volunteer in this community.
For all of these reasons, I urge the members of the Township Committee to reconsider the appointment of Kathy Fisher to the HPRC. I think without her we cannot function as well as we have in the past. Whatever issues there may be, they can be clarified. If she were not to be appointed because there is not a seat, I would personally gladly give up my seat to have someone of her quality on the commission. I implore the committee to reassess and to accept the petition that has been circulating.
Congratulations and Happy New Year to all of you.
O’Brien submitted the petition to the Township Clerk.
Hearing no further comments, Chairman Sandham closed the public portion. Motion: Nielson. Second: Braden. All in favor. Motion approved.
RESOLUTIONS:
NO. 1 – RESOLUTION AUTHORIZING PROFESSIONAL SERVICES AGREEMENTS:
WHEREAS, there exists a need for various Professional Services and has determined to award these contracts as a professional service without obtaining competitive bids or quotations pursuant to the provisions of NJSA 19:44A-20.5; and
WHEREAS, the anticipated term of the contracts are not to exceed one year and proposals have been submitted; and
WHEREAS, the professionals have completed and submitted Business Entity Disclosure Certifications which certify that they have not made any reportable contributions to a political or candidate committee in the Township of Montville for the previous one year, and that the contract will prohibit them from making any reportable contributions through the term of the contract; and
WHEREAS, the Chief Financial Officer has certified that the funds are available for these contracts;
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Township Committee of the Township of Montville in the County of Morris and the State of New Jersey as follows:
1. The Township of Montville hereby awards and authorizes the execution of Professional Service Contracts as follows:
Johnson, Murphy, Hubner, McKeon, Wubbenhorst and Appelt--Martin F. Murphy,
Township Attorney – 90 days - not to exceed $45,000.00
Lerch, Vinci & Higgins, Township Auditors – not to exceed $50,750.00
McManimon & Scotland, LLC – Edward J. McManimon, III, Bond Counsel – not to exceed $25,000.00
Knapp, Trimboli & Prusinowski, LLC - Fredric M. Knapp, Esq., Labor Counsel – not to exceed $8,000.00
Anderson & Denzler Associates – William Ryden, Engineer, Water & Sewer Department – not to exceed $200,000.00
2. These Contracts are awarded without competitive bidding as Professional Services in accordance with N.J.S.A. 40A:11-5(10)(a) of the Local Contracts Law because said Services are performed by a person(s) authorized by law to practice a recognized profession. The contracts are available for public inspection in the office of the Municipal Clerk.
3. The Business Entity Certifications and the Determination of Value be placed on file with this resolution.
4. A Notice of this Resolution shall be printed once in the Official Newspaper of the Township of Montville.
Motion: Daughtry. Second: Kostka. Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes. Resolution adopted.
NO. 2 – RESOLUTION APPOINTING DANIEL DANZI MUNICIPAL PROSECUTOR: One-year term. Motion: Kostka. Second: Nielson. All in favor. Resolution adopted.
NO. 3 – RESOLUTION APPOINTING DENIS DRISCOLL MUNICIPAL PROSECUTOR: One year term. Motion: Nielson. Second: Braden. All in favor. Resolution adopted.
NO. 4 – RESOLUTION APPOINTING DAVID A. AMADIO AS MUNICIPAL PUBLIC DEFENDER: One-year term. Motion: Braden. Second: Daughtry. All in favor. Resolution adopted.
NO. 5 – APPOINTMENT OF EMERGENCY MANAGEMENT COORDINATOR – RUDOLF APPELMANN AND DEPUTY EMERGENCY MANAGEMENT COORDINATOR – HARRY SCHAUB, JR.: Three-year terms. Motion: Daughtry. Second: Kostka. All in favor. Resolution adopted.
NO. 6 – RESOLUTION APPOINTING TAX SEARCHER AND IMPROVEMENT SEARCHER:
RESOLVED, that the Township Committee of the Township of Montville make the following appointments for the year 2010:
Tax Searcher – Frances L. Vanderhoof
Improvement Searcher - Gertrude Atkinson
Motion: Kostka. Second: Nielson. All in favor. Resolution adopted.
NO. 7 – RESOLUTION APPOINTING FRANCES L. VANDERHOOF THE MONTVILLE TOWNSHIP PUBLIC AGENCY COMPLIANCE OFFICER:
WHEREAS, the New Jersey Department of the Treasury Division of Contract Compliance & Equal Employment Opportunity in Public Contracts requires the designation of a Public Agency Compliance Officer.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, in the County of Morris and State of New Jersey, that Frances L. Vanderhoof is hereby designated as the Public Agency Compliance Officer of the Township of Montville.
Motion: Nielson. Second: Braden. All in favor. Resolution adopted.
NO. 8 - APPOINTMENT OF DEPARTMENT HEADS, SPECIAL POLICE OFFICERS, POLICE MATRONS, AND SCHOOL CROSSING GUARDS:
BE IT RESOLVED, that the Report of Appointments for the year 2010 by the Township Administrator, made in accordance with the Administrative Code, are hereby accepted and approved as follows:
Department Head of the Department of Land Use - Linda White
Department Head of the Department of Finance - Frances Vanderhoof
Department Head of the Department of Clerk – Gertrude H. Atkinson
Department Head of the Department of Police – Richard Cook
Department Head of the Department of Health - John Wozniak
Department Head of the Department of Construction - Brian Laird
Department Head of the Department of Parks & Recreation - Maryann Witty
Department Head of the Department of Engineering and Township Engineer - Anthony P. Barile, Jr.
Department Head of the Department of Public Works/Water & Sewer – Thomas Mazzaccaro
Department Head of the Department of Social Services – Jaime Wild
BE IT FURTHER RESOLVED, that the persons as listed below are hereby named for Appointment as Special Police Officers, Police Matrons and School Crossing Guards for the Township of Montville for the year 2010:
Special Police Officer - Kenneth Sudol
Police Matrons - Cheryl Henderson-Brill, Lissette Giacobbe, Paula Joy
School Crossing Guards - Joan Robillard, John Buis, Joan Gnall, Catherine M. Downey, Beverly Epler-Milley, Sylvia Walits, Anne Bringsauf, Susan Avrov, Charles Nye
Substitutes – Joseph Marrapodi, Veronika Krofchak, John Hankowski, Joann Labarca
Motion: Braden. Second: Daughtry. All in favor. Resolution adopted.
NO. 9 – RESOLUTION AUTHORIZING PASSAGE OF CONSENT AGENDA NO. 2010-CA1:
WHEREAS, the Township Committee of the Township of Montville has reviewed the Consent Agenda consisting of various proposed Resolutions; and
WHEREAS, none of the Committee Members of the Township of Montville are desirous of removing any Resolutions for individual action from the agenda.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Montville, County of Morris, that the following Resolutions on the Consent Agenda are hereby approved:
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A. Resolution Open Public Meetings Act – Annual Schedule and Notice of Meetings
B. Resolution Official Newspaper – The Daily Record and The Citizen
C. Resolution Depositories Township Funds
D. Resolution Interest Rates for Payment of Taxes
E. Resolution Duplicate Tax Sale Certificate Charge
F. Resolution Authorizing Director of Finance to Invest Surplus Funds on Deposit
G. Resolution Petty Cash Fund
H. Resolution Morris County Cooperative Pricing Council
I. Resolution authorizing certain approved State contract vendors
J. Resolution Overtime Pay and Vacation Paychecks
K. Resolution Faithful Performance Bonds
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Motion: Daughtry. Second: Kostka. Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes. Resolution adopted.
CONSENT AGENDA ITEM A – RESOLUTION OPEN PUBLIC MEETINGS ACT – ANNUAL SCHEDULE AND NOTICE OF MEETINGS:
WHEREAS, the Open Public Meetings Act, Chapter 231 of the Laws of 1975 requires all public bodies covered by said Act at least once each year and within seven (7) days following the Annual Organization or Reorganization Meeting of such body to post and maintain posted throughout the year as set forth in the Act, a Schedule of the Regular Meetings of the public body to be held during the succeeding year.
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Montville, as follows:
1. The Schedule of Regular and Conference Meetings of the Montville Township Committee as set forth in the Schedule annexed hereto be and the same is hereby adopted.
2. The Township Clerk is hereby authorized and directed to prominently post said Schedule in at least one (1) public place reserved for such announcements.
3. Said Schedule shall be mailed, telephoned, faxed, or e-mailed by the Township Clerk to the following three (3) newspapers:
A. The Citizen
B. The Daily Record
C. The Star Ledger
4. Said Schedule shall be placed on file with the Township Clerk.
5. In the event that the annexed Schedule is hereafter revised, the revised Schedule shall be posted, mailed and filed by the Township Clerk in the manner described hereinabove.
6. Special Meetings may be held as and when necessary with Notice to be given as provided for in the Act and meetings involving urgent matters may be held as provided for in Section 4(b) of the Act. The Township Clerk is hereby directed to prominently post said Notices in at least one (1) public place reserved for such announcements at least forty-eight (48) hours in advance of all meetings.
7. Said Notices shall also be mailed, telephoned, faxed, or e-mailed to the above newspapers at least forty-eight (48) hours in advance of the meeting.
8. Said Notices shall be placed on file with the Township Clerk.
9. Any person who requests copies of the Annual Meeting Schedule, revisions thereto, Special Meeting Notices, and Draft Agendas shall be provided with same upon the payment of the following fees and upon the payment of said sums said persons shall be mailed copies of the Schedule, revisions thereto, Special Meeting Notices, and Draft Agendas. The sum of $25.00 (twenty-five) dollars is hereby designated as the fee for said service which shall terminate at midnight of December 31st of each year unless requests for renewals are received.
10. The Township Clerk shall post a copy of this Resolution.
MONTVILLE TOWNSHIP COMMITTEE - SCHEDULE OF REGULAR MEETINGS 2010
Schedule of Regular Meetings: Second and Fourth Tuesdays of each month at 7 p.m. It is the intention of the Governing Body to meet in closed session from 7 p.m. to 8 p.m. The public portion will begin at 8 p.m. unless otherwise specified in a special meeting notice. Meetings are held at the Municipal Building, 195 Changebridge Road, Montville, New Jersey.
2010 2010
January 12 June 22
January 26 July 27
February 9 August 10
February 23 September 14
March 9 September 28
March 23 October 12
April 13 October 26
April 27 November 9
May 11 November 23
May 25 December 14
June 8
CONSENT AGENDA ITEM B – RESOLUTION OFFICIAL NEWSPAPER:
BE IT RESOLVED, that the Township Committee designate The Daily Record and The Citizen as the Official Newspapers for the Township of Montville for the year 2010.
CONSENT AGENDA ITEM C – RESOLUTION DEPOSITORIES – TOWNSHIP FUNDS:
BE IT RESOLVED, that Bank of America, Chase Bank, Sovereign Bank, Lakeland Bank, Summit Bank, Kearny Federal Savings Bank, TD Bank, Atlantic Stewardship Bank, and the New Jersey Cash Management Fund be named as Depositories for Township Funds; that the names of the Accounts to be kept are as follows: Current (Treasurer’s Account), Capital, Dog Fund, Special Road Trust Account and Public Assistance Funds, Tax Collector Account, Water & Sewer Utility, and Sewer/Water Reserve for Debt Service; and
BE IT FURTHER RESOLVED, that the following persons shall be authorized to sign the checks: Mayor, Director of Finance and the Township Clerk or during the absence of the Mayor, the Vice-Chairperson is hereby authorized to sign the checks.
CONSENT AGENDA ITEM D – RESOLUTION INTEREST RATES FOR THE PAYMENT OF TAXES AND WATER & SEWER CHARGES FOR 2010:
BE IT RESOLVED, by the Township committee of the Township of Montville that the rate of interest to be charged and collected by the Tax Collector, her Department, and the Water & Sewer Department shall be as follows:
1. On all unpaid and delinquent taxes, the rate of eight percent (8%) per annum on the first $1,500.00 of the delinquency and eighteen percent (18%) per annum on any amount in excess of $1,500.00.
2. On all unpaid and delinquent improvement assessments, the rate of eight percent (8%) per annum on the first $1,500.00 of the delinquency and twelve percent (12%) per annum on any amount in excess of $1,500.00.
3. On all unpaid and delinquent water and sewer charges, the rate of eight percent (8%) per annum on the first $1,500.00 of the delinquency and twelve percent (12%) per annum on any amount in excess of $1,500.00.
4. No interest shall be charged on taxes if payment is made within ten (10) calendar days after the date upon which the same becomes payable.
5. That a penalty be charged to a taxpayer in the amount of six percent (6%) of a delinquency in excess of $10,000.00 who fails to pay the delinquency prior to the end of the calendar year as authorized by N.J.S.A. 54:5-61.
6. That when the taxes, interest and costs on a Tax Sale Certificate shall exceed the sum of $5,000.00, an additional penalty shall be charged equal to four percent (4%) of the amount paid; and
When that sum exceeds $10,000.00, such additional penalty shall be equal to six percent (6%) of such amount paid as authorized by N.J.S.A. 54:5-61.
7. That the provisions of this Resolution shall apply to all existing Tax Sale Certificates.
CONSENT AGENDA ITEM E – RESOLUTION DUPLICATE TAX SALE CERTIFICATE CHARGE:
WHEREAS, N.J.S.A. 54:5-52.1 sets forth a procedure for the issuance of a replacement Tax Sale Certificate in the event an original Tax Sale Certificate was destroyed or lost; and
WHEREAS, this procedure includes a requirement that the Governing Body adopt a Resolution authorizing the issuance of a duplicate Certificate and further requires that an Affidavit be prepared which will need to be reviewed by appropriate Government Officials; and
WHEREAS, it is appropriate that the Township’s cost in issuing a duplicate Certificate be paid by the party requesting a duplicate Certificate; and
WHEREAS, the Township is authorized to charge a fee of $100.00 for the cost of the preparation of a duplicate Certificate.
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Montville in the County of Morris and State of New Jersey, that the Tax Collector is authorized to charge a fee of $100.00 for the purpose of issuing a duplicate Tax Sale Certificate upon the request of the Certificate Holder.
CONSENT AGENDA ITEM F – RESOLUTION AUTHORIZING DIRECTOR OF FINANCE TO INVEST SURPLUS FUNDS ON DEPOSIT:
BE IT RESOLVED, that the Director of Finance be authorized to invest Surplus Funds on deposit in Federal Certificates of Deposit, Treasury Bills, Notes, Money Markets or other Accounts or Instruments issued or insured by the United States Government.
CONSENT AGENDA ITEM G – RESOLUTION PETTY CASH FUND:
BE IT RESOLVED, that the Director of Finance be authorized to re-establish funds for petty cash for the year 2010 in the amount of $500.00.
CONSENT AGENDA ITEM H – RESOLUTION MORRIS COUNTY COOPERATIVE PRICING COUNCIL:
WHEREAS, in the past, the Township of Montville has availed itself of the right to purchase materials, supplies, and equipment under contracts for such materials, supplies and equipment entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of the Treasury pursuant to N.J.S.A. 40A:11-12 and the Cooperative Pricing Council of the County of Morris; and
WHEREAS, it is desirable from time to time to obtain materials, supplies and equipment under Contracts for such materials, supplies and equipment entered into on behalf of the State of New Jersey and the County of Morris by the said Division without the necessity of advertising for bids or in the cases where no bids have been received; and
WHEREAS, it is contemplated that it will be necessary or desirable to obtain materials, supplies and equipment under such Contract or Contracts entered into on behalf of the State of New Jersey or the County of Morris by said Division during the year;
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Montville, County of Morris and State of New Jersey as follows:
1. That the purchases by the Township of Montville through the several Municipal Departments shall be purchased under a Contract or Contracts for such materials, supplies or equipment entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of the Treasury and the Cooperative Pricing Council of the County of Morris in those cases where it is desirable and in the best interest of the Township of Montville and in those cases where bids have been sought by advertisement therefore and no bids were received.
2. That a copy of this Resolution be forwarded to the Township Administrator, all Department Heads of the Township of Montville, Municipal Auditor and any other party of interest.
CONSENT AGENDA ITEM I – RESOLUTION AUTHORIZING CERTAIN APPROVED STATE CONTRACT VENDORS:
WHEREAS, the Township of Montville, pursuant to N.J.S.A. 40A: 11-12a and N.J.A.C. 5:34-7.29(c), may by resolution and without advertising for bids, purchase any goods or services under the State of New Jersey Cooperative Purchasing Program for any State contracts entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury; and
WHEREAS, the Township of Montville has the need on a timely basis to purchase goods or services utilizing State contracts; and
WHEREAS, the Township of Montville intends to enter into contracts with the attached Referenced State Contract Vendors through this resolution and properly executed contracts, which shall be subject to all the conditions applicable to the current State contracts.
NOW, THEREFORE, BE IT RESOLVED that the Township of Montville authorized the Purchasing Agent to purchase certain goods or services from those approved New Jersey State Contract Vendors on the attached list, pursuant to all conditions of the individual State contracts; and
BE IT FURTHER RESOLVED, that the governing body of the Township of Montville pursuant to N.J.A.C 5:30-5.5(b), the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Finance Officer; and
BE IT FURTHER RESOLVED, that the duration of the contracts between the Township of Montville and the Referenced State Contract Vendors shall be from January 1, 2010 to December 31, 2010.
Referenced State Contract Vendors
Commodity/Service Vendor State Contract #
Gasoline Allied Oil Co. A66321 & A65046
Rock Salt Atlantic Salt A72770
International Salt A72769
Computer Services Edmunds & Company A81201
Recreation Equipment Wilfred McDonald A59074
Fibar A59081
MidAtlantic Park Equip. A59071
Auto Parts Auto Zone, Inc. A71188
Police Supplies Lawman Supply Co. A83846 & A73992
Arts & Crafts Supplies S & S Worldwide A70932
Auctions Gov Deals A70967
Police Communication Service Motorola A74534
Industrial Supplies Grainger A72605
Office Supplies Staples A74337
Computers Dell A70256
Police Cars Warnock Automotive A72468
Road & Highway Materials Tilcon A73454
Catch Basins Campbell Foundry A71626
Mail Equipment Pitney Bowes A75237
CONSENT AGENDA ITEM J – RESOLUTION OVERTIME PAY AND VACATION PAYCHECKS:
BE IT RESOLVED, that the Director of Finance be authorized to pay overtime to salaried employees with the approval of the Township Administrator.
BE IT FURTHER RESOLVED, that the Director of Finance be authorized to disburse a vacation paycheck in advance to employees who are going on vacation.
CONSENT AGENDA ITEM K – RESOLUTION FAITHFUL PERFORMANCE BONDS:
BE IT RESOLVED, that the following Employees of the Township shall be covered by individual Faithful Performance Bonds for the year 2010:
Tax Collector and Tax Searcher
Treasurer and Custodian of School Funds
Account Clerk, Tax Office
Supervisor, Water & Sewer Billing & Collection
Municipal Court Judge - (Magistrate)
Court Administrator
Deputy Court Administrator
BE IT FURTHER RESOLVED, that all other Employees and Officials handling or responsible for money or Township property be covered by a Public Employees Faithful Performance Blanket Position Bond.
NO. 10 – RESOLUTION PROVIDING FOR TEMPORARY APPROPRIATIONS FOR OPERATING PURPOSES:
WHEREAS, 40A:4-19 Local Budget Act provides that (where any Contracts, Commitments or payments are to be made prior to the final adoption of the 2010 Budget) Temporary Appropriations be made for the purpose and amounts required in the manner and time therein provided; and
WHEREAS, the date of this Resolution is within the first thirty (30) days of 2010; and
WHEREAS, the total Appropriations in the 2009 Budget, less Appropriations made for Capital Improvement Fund, Debt Service and Relief of the Poor (Public Assistance) are as follows:
GENERAL $22,029,301
WATER $ 2,476,959
SEWER $ 2,696,155
WHEREAS, 26.25% of the total Appropriations in the 2009 Budget, less Appropriations for Capital Improvement Fund, Debt Service and Relief of the Poor (Public Assistance) is as follows:
GENERAL $5,782,692
WATER $ 650,202
SEWER $ 707,741
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Montville in the County of Morris that the Appropriations be made and that a certified copy of this Resolution be forwarded to the Chief Financial Officer for the records.
Motion: Kostka. Second: Nielson. Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes. Resolution adopted.
NO. 11 – RESOLUTION TO PROVIDE FOR 2010 DEBT SERVICE:
WHEREAS, N.J. 40a-19 provides the authority for appropriating in a Temporary Resolution the permanent Debt Service requirements for the coming fiscal year providing that such Resolution is not made earlier than December 20th of the year preceding the beginning of the fiscal year; and
WHEREAS, the Date of this Resolution is subsequent to December 20, 2009; and
WHEREAS, principal and interest will be due on various dates from January 1, 2010 to December 31, 2010 inclusive on Sundry Bonds and Bond Anticipation Notes issued and outstanding.
NOW, THEREFORE, BE IT RESOLVED, that the following appropriations be made to cover the period from January 1, 2010 to December 31, 2010, inclusive.
DEBT SERVICE-TOWNSHIP OF MONTVILLE-2010
Payment of Bonds:
Refunding Bonds 2009 $ 395,000
Refunding Bonds 2009 $1,280,000
General Bonds 2008 $ 170,000
General Bonds 2006 $ 100,000
General Bonds 2004 $ 285,000
General Bonds 2002 $ 270,000
General Bonds 2000 $ 500,000
TOTAL $3,000,000
Interest on Bonds:
Refunding Bonds 2009 $ 38,313
Refunding Bonds 2009 $ 343,438
General Bonds 2008 $ 79,933
General Bonds 2006 $ 228,300
General Bonds 2004 $ 245,280
General Bonds 2002 $ 120,510
General Bonds 2000 $ 25,000
TOTAL $1,080,774
Green Acres:
Pyramid Mountain:
Principal Interest
$77,166 $ 2,734
$29,092 $ 8,031
Dawson Lefkowitz:
$71,857 $ 4,800
$178,115 $15,565 $193,680
Open Space Trust Fund:
Refunding Bonds 2009 $ 5,000
Payment of Bonds 2008 $ 70,000
Payment of Bonds 2004 $145,000
Payment of Bonds 2002 $310,000
Payment of Bonds 2000 $315,000 $845,000
Refunding Bonds 2009 $ 72,138
Interest on Bonds 2008 $ 59,581
Interest on Bonds 2004 $126,720
Interest on Bonds 2002 $246,600
Interest on Bonds 2000 $ 15,750 $520,789
New Jersey Environmental Trust Fund:
2001 Fund Loan Principal $ 5,766
2001A Interest $ 4,050
2001A Principal Trust $ 5,000
2002 Interest $24,288
2002 Principal Trust $31,890
2002 Principal Fund $25,000
2003A Fund Loan Principal $10,000
2003A Principal Trust $30,267
2003A Interest $ 7,758
$107,923 $36,096 $144,019
Water Capital:
General Bonds Series 2001
Principal $190,624
Interest $ 32,712
General Bonds Series 2006
Principal $ 75,000
Interest $132,577 $265,624 $165,289
$430,913
Interest of 2009
(1) Bond Anticipation Note $ 6,475
Sewer Capital:
General Bonds Series 2008 $400,000 $217,538
General Bonds Series 2001 $729,376 $125,162
$1,129,376 $342,700 $1,472,076
Interest on 2009
(1) Bond Anticipation Note $ 23,550
(2) Bond Anticipation Note $ 11,250
1991 Wastewater Loan
Principal $144,622
Fund Loan $ 95,312
$239,934
Motion: Nielson. Second: Braden. Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes. Resolution adopted.
NO. 12 – RESOLUTION AUTHORIZING TOWNSHIP COMMITTEE APPOINTMENTS TO BOARDS AND COMMISSIONS:
Sandham stated the Township Committee has a memo here for the boards and commissions requesting that they rotate the chairs. We believe a chair should serve no longer than three years. We understand this is something new. We ask the boards and commissions to consider it.
Also, I put forth to the Township Committee, and we will be discussing at our next meeting: as suggested by Congressman Rodney Frelinghuysen – a Census Complete Count Committee. Also, a Technology Committee.
RESOLVED, that the Township Committee make the following Board and Commission appointments:
BOARD OF ADJUSTMENT:
Gerard Hug - 3 year term
Thomas Buraszeski - 4 year term
Donald Kanoff - 4 year term
Kenneth P. Shirkey, Alternate #2 – 2 year term
Township Committee Liaison – Art Daughtry; Tim Braden, Alternate
BOARD OF HEALTH:
Ronald H. Belmont, Sr. – 3 year term
Raymond J. Clark – 3 year term
Township Committee Liaison – Tim Braden; Don Kostka, Alternate
DESIGN REVIEW COMMITTEE:
Michael Karlan – 1 year term
Frank Suppa, Jr. – 1 year term
Michael Kopas – 1 year term
Brian Morgan – 1 year term
Joseph H. Nadler – 1 year term
John B. Murphy – 1 year term
Irwin Guterman – 1 year term
Township Committee Liaison – Deb Nielson; Tim Braden, Alternate
DRUG AWARENESS-MUNICIPAL ALLIANCE COUNCIL:
Acceptance of resignation from Patricia Swiatek
Karl Fisher - 3 year term
Nancy Mertz - 3 year term
Kathy Sandham - 3 year term
Michael Duddy - 3 year term
Christopher Porecca – 3 year term
David Peterson – 3 year term
Lauren Connelly - 3 year term
Jaime Wild, Social Services Director - 1 year term
Township committee Liaison – Art Daughtry; Tim Braden, Alternate
ECONOMIC DEVELOPMENT COMMITTEE:
Acceptance of resignation from Gregory Milazzo
Alex Kachmar – 3 year term
Jennifer Horowitz – 3 year term
Margaret Miller-Sanders, Chamber of Commerce Liaison - 1 year term
Arnold Schancupp, Alternate #1 – 2 year term ending 12/31/11
Kevin Seidel, Alternate #2 – Unexpired 2 year term ending 12/31/10
Township Committee Liaison – Jim Sandham, Deb Nielson, Alternate
ENVIRONMENTAL COMMISSION:
Acceptance of resignation from David Cotter
Hugh Merritt – 3 year term
Michele Caron – 3 year term
Jim Muhaw - unexpired 3 year term ending 12/31/10
Victor Canning, Planning Board Liaison - 1 year term
Monica Mianecki, Alternate #1 – Unexpired 2 year term ending 12/31/10
Gary Annibal, Alternate #2 – 2 year term
Township Committee Liaison – Art Daughtry; Tim Braden, Alternate
HISTORIC PRESERVATION REVIEW COMMISSION:
Bradley Botelho – 4 year term
Barbara Toner Demarest – 4 year term
David Tubbs – 4 year term
Shawn Ruby – Alternate #1 – Unexpired 2 year term ending 12/31/10
Jerry Sapperstein – Alternate #2 – 2 year term
Township Committee Liaison – Art Daughtry; Don Kostka, Alternate
HOUSING COMMITTEE:
Ralph Avallone, Sr. – 3 year term
Irwin Guterman – 3 year term
Carol Ann Soroko – 3 year term
Township Committee Liaison – Deb Nielson, Don Kostka, Alternate
LIBRARY BOARD OF TRUSTEES:
Mayor - 1 year term
Rita Seipp, Interim Superintendent of Schools - 1 year term
Vacancy, Alternate to Superintendent of Schools - 1 year term
Alternate Township Committee – Tim Braden
MAYOR’S APPOINTMENTS TO THE LIBRARY BOARD OF TRUSTEES:
Robert Lefkowitz – 5 year term
PLANNING BOARD:
Mayor – 1 year term
Deb Nielson, Township Committee - 1 year term
MAYOR’S APPOINTMENTS TO THE PLANNING BOARD:
Gary Lewis, 4 year term
Ladis Karkowsky, 4 year term
Victor M. Canning, Environmental Commission liaison, 1 year term
Lawrence D. Tobias, Alternate #2, 2 year term
RECREATION COMMISSION:
Joseph Marrapodi – 3 year term
Maria Biggio – 5 year term
Daren Colaiacovo, 5 year term
Township Committee Liaison – Tim Braden; Art Daughtry, Alternate
RESIDENTS WITH DISABILITIES ADVISORY COMMITTEE:
Rosanne Dawer - 3 year term
Dorie Berman - 3 year term
Sharon Buys – 3 year term
Amy O’Neil – Alternate #1, 3 year term
Vacancy – Alternate #2, Unexpired 3 year term ending 12/31/11
Township Liaison – Kelley Kehoe
Township Committee Liaison – Don Kostka; Deb Nielson, Alternate
LONG-TERM FINANCIAL PLANNING COMMITTEE: Annual Appointments.
Howard Chesler, Steven Khalaf, Tim Kelly, Salvatore LoBiondo, Robert D. Lowenfish, Michael J. Nicoletti, Stephen Samitt, Evan S. Zuckerman, Frances L. Vanderhoof, Frank Bastone.
Chamber of Commerce Liaison – Barry Braverman
Township Committee Liaison – Don Kostka, Jim Sandham, Alternate
OPEN SPACE COMMITTEE: Annual Appointments.
Maritza Byrne, Richard Conklin, Don Kostka, John Misiewicz, Robert Purnell, Jim Sandham, Vincent Zigarelli. Township Liaison – Adam Brewer.
TREE REMOVAL PERMIT APPEALS BOARD: Annual Appointments.
Steve Olson, Ivan Bader, Anthony P. Barile, Jr., Sergio Angione
Sandham stated regarding the Mayor’s appointments – even though they are technically Mayor’s appointments, they function as a group of five and all agree on the appointments.
Each Township Committee liaison made the motion to approve the appointments for their respective boards/commissions. Second: each Township Committee alternate liaison for their respective boards/commissions. All in favor. Resolution adopted.
NO. 13 – RESOLUTION RECOGNIZING 2009 4TH OF JULY COMMITTEE MEMBERS:
RESOLVED, that the Township Committee recognizes 2010 4th of July Committee members as follows:
4TH OF JULY COMMITTEE: Lillian Abate, Rudolph Appelmann, John Arminio, Bill Balassone, Jean Balassone, Frank Bastone, Andrew Becker, Terry Becker, Dorie Berman, Ida Biase, Adam Brewer, Kathy Codella, Vince Comperatore, Glenn Cuomo, Sylvana Dalia, Marianne Dispenziere, Vincent Dotterweich, Pat Ferrara, Carl Grau, Donald Hatzel, Cynthia Held, Diana Higgins, Aleksander Howar, Dennis Howar, Margaret Lam, Sue Marinello, Paul Martino, Tom Mazzaccaro, Tom Mazzaccaro, Jr., John Osborne, Irwin Paster, Jordan Paster, Judy Paster, Gene Peer, Robert Plishka, Benito Quilici, Dean Quilici, Christina Renfer, Edward Rosellini, John Rosellini, Kathy Sandham, Shashi Sang, Chris Schlomann, Joseph Serrecchia, Sr., Maryann Witty, Stan Zagula
Motion: Daughtry. Second: Kostka. All in favor. Resolution adopted.
NO. 14 – RESOLUTION APPOINTING REPRESENTATIVES: Annual appointments.
BE IT RESOLVED, that the following representatives be appointed for the year 2010:
Morris County JIF and MEL: Frank Bastone; Adam Brewer, Alternate
North Jersey Municipal Employee Benefits Fund: Frances Vanderhoof
Board of Education: Deborah Nielson
Morris County League of Municipalities: Mayor and Frank Bastone
Morris County Community Development: Mayor, Adam Brewer, Frank Bastone
Rockaway River Watershed Cabinet: Tim Braden, Stanley Mikulka, Cliff Seipel
Motion: Nielson. Second: Daughtry. All in favor. Resolution adopted.
NO. 15 – RESOLUTION APPROVING THE LISTING OF BILLS AND SIGNING OF CHECKS: Listing of bills approved; and the Mayor and Township Clerk are authorized to sign the checks. Motion: Braden. Second: Kostka. Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes. Resolution adopted.
NO. 16 – RESOLUTION APPROVING REFUND OF TAX OVERPAYMENT 2009: Block 160.2, Lot 5, $10,146.30. Motion: Daughtry. Second: Nielson. Roll call vote – Daughtry, yes; Kostka, yes; Nielson, yes; Braden, yes; Sandham, yes. Resolution adopted.
Benediction – Reverend Charles Bigelow.
RESOLUTION NO. 2010-CES-01-05-10 PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12: Litigation – PSE&G.
Motion: Nielson. Second: Braden. All in favor. Resolution adopted.
Closed session – 8:10 p.m.
Meeting adjourned at 8:40 p.m. Motion: Nielson. Second: Kostka. All in favor. Motion approved.
Respectfully submitted,
Gertrude H. Atkinson, Township Clerk
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